The District may issue cell phones to employees when there is a valid District related business purpose for the employee to have access to a cell phone. Prior to issuing an employee a District cell phone, the District will evaluate the employee’s job assignment and responsibilities and determine whether the employee should be issued a District cell phone. If the District determines an employee will be issued a District cell phone, the District will determine the appropriate cell phone and cell phone plan for the employee.
An employee’s use of a District cell phone will be limited to District business. Personal use of District cell phones will only be allowed on a limited and infrequent basis.
Employees who are issued District cell phones may not use them at any time while they are operating motor vehicles or equipment. Employees who are involved in an accident and/or charged with violations of the law resulting from the use of a District cell phone while operating motor vehicles or equipment will be solely responsible for all liability that results from such actions, including, but not limited to all damages, costs, fees, and fines.
Any District cell phone issued to an employee is District property and all communications over and activity conducted on any District cell phone is subject to being monitored and reviewed by the District. An employee who has been issued a District cell phone is expected to protect it from loss, damage or theft and will be responsible for any damages or charges that result from the employee’s failure to exercise due care. If an employee is issued a District cell phone and it is lost or stolen, the employee must notify the District so that service can be discontinued. An employee shall notify the District if a District cell phone the employee has been issued malfunctions.
Upon separation from employment or at any time upon request, the employee may be asked to produce a District cell phone issued to the employee for return or inspection. Employees unable to present a District issued cell phone in good working condition within twenty-four (24) hours of being asked to produce it may be required to bear the cost of replacing the cell phone.
Employees shall restrict use of personal cell phones to break periods or lunch periods. Personal cell phones shall be turned off during business hours. Employees shall not conduct District business with their personal cell phones.
An employee’s failure to comply with this policy may subject the employee to disciplinary action up to and including termination of employment.
REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021