District facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community or recreational activities. "Entities" will include organizations, groups, individuals, and their agents. Such use will be permitted only when the use does not interfere with or disrupt the education program or a District-related activity, the use is consistent with state law, and will end no later than 11:00 p.m. It is within the discretion of the Board to allow for-profit entities to use District facilities and equipment. The Board reserves the right to deny use of the facilities and equipment to an entity. It is within the discretion of the Superintendent to allow use of District facilities and equipment on Sundays provided that no such use shall commence prior to 1:00 p.m.
Entities that wish to use District facilities or equipment must apply at the Superintendent’s office. It is the responsibility of the Board Secretary or Superintendent to determine whether the District facility or equipment requested is available and whether the application for use meets Board policy and administrative regulations. It is the responsibility of the Superintendent and Board Secretary to provide application forms, obtain proof of insurance, and complete an agreement for use of District facilities and equipment.
Use of District facilities and equipment by entities will be supervised by a District employee unless special prior arrangements are made with the Superintendent. The District employee will not accept a fee from the entity using District facilities and equipment. If appropriate, the District employee may be paid by the District. The District may recoup the cost of paying the employee by charging a fee to the entity.
Entities that use District buildings or sites must leave the building or site in the same condition it was in prior to its use. Entities that use District equipment must return the equipment in the same working condition it was in prior to its use. Inappropriate use of District facilities, sites or equipment may result in additional fees charged to, and/or the inability of the entity to use school district facilities, sites or equipment in the future.
The Board may allow entities, such as the Boy and Girl Scouts and 4-H, to use the District facilities and equipment without charge for non-fund raising activities. While such entities may use District facilities and equipment without charge, they may be required to pay a custodial fee.
It is the responsibility of the Superintendent to develop a fee schedule for the Board's approval and to develop administrative regulations regarding this policy.
REVIEWED: 11/18/2019 - APPROVED 12/03/2019