The Board authorizes the issuance of payment of claims against the District for goods and services. The Board will allow the payment after the goods and services have been received and accepted in compliance with Board policy and the claims audited by the Board.
Claims for payment pursuant to the terms of a written contract may be paid by the Board Secretary prior to formal audit and approval by the Board. In addition, the Board Secretary, upon approval of the Board President, may issue warrants for verified bills filed with the Board Secretary when the Board is not in session prior to payment of these claims and prior to audit and approval by the Board. The Board Secretary will examine the claims and verify bills.
The Board Secretary will determine to the Board Secretary's satisfaction that the claims presented to the Board are in order and are legitimate expenses of the District. It is the responsibility of the Board Secretary to bring claims to the Board for approval. Thereafter, paid claims shall be entered on record in the regular minutes of the Board Secretary.
The Board President and Board Secretary may sign warrants by use of a signature plate or rubber stamp. If the Board President is unavailable to personally sign warrants, the Vice President may sign warrants on behalf of the President.
REVIEWED: 11/18/2019 - APPROVED 12/03/2019