BOARD POLICIES

BOARD POLICIES

POLICIES

Click on each Series to expand the list and navigate to the policy you wish to view. Or use the "Search" function in the upper right-hand corner of the site to search for a keyword or phrase across all policies, board agendas and board minutes.

Jen@iowaschool… Thu, 09/19/2019 - 12:29

100 - GENERAL PRINCIPLES

100 - GENERAL PRINCIPLES Jen@iowaschool… Sun, 01/09/2022 - 21:53

100 - Statement of Guiding Principles

100 - Statement of Guiding Principles

The goal of the Board of Directors of the Eddyville-Blakesburg-Fremont Community School District is to provide an educational program of the highest standards possible within the limits and resources of the budget.  Success in attaining this goal is dependent in large measure upon the competency of the professional staff and of those who serve in direct supporting positions to the instructional program of the school.

It shall be the policy of the Board of Directors to recruit and retain the highest caliber of professional personnel and non-certified employees.

It shall be the policy of the Board of Directors to appoint all personnel in conjunction with the recommendations of the Superintendent.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 07/20/2020
REVISED: 02/08/2021 – APPROVED 03/15/2021

 

dawn.gibson.cm… Mon, 01/17/2022 - 14:49

101 - Purpose of Policy Manual

101 - Purpose of Policy Manual

Iowa law places upon district school boards of directors the responsibility of establishing rules for their own governances, as well as that of individual directors, officers, employees, teachers and pupils; the care of schoolhouse grounds and the property of the corporation; providing aid in the enforcement of Board rules and requiring performance of duties imposed by law and the rules.

It is not the purpose of this Policy Manual to be a restatement of federal and state law and regulation imposing particular duties and prohibiting certain other behavior, but merely to be a guide to assist administrators, pupils and their parents, staff and the community at large in interacting with the school community.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 07/20/2020
REVISED: 02/08/2021 – APPROVED 03/15/2021

 

dawn.gibson.cm… Mon, 01/17/2022 - 14:50

102 - State and Federal Law and Regulation

102 - State and Federal Law and Regulation

It is the policy of the Eddyville-Blakesburg-Fremont Community School District Board of Directors that the District and its personnel at all times comply with federal and state law and regulation.  Any section of this policy manual that is found to be out of compliance with federal and state law and/or regulation is deemed null and void, without affecting the validity of any other part of this manual.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 07/20/2020
REVISED: 02/08/2021 – APPROVED 03/15/2021

 

dawn.gibson.cm… Mon, 01/17/2022 - 14:52

103 - Name of School District

103 - Name of School District

This school district is organized and known as Eddyville-Blakesburg-Fremont Community School District located in the counties of Mahaska, Keokuk, Monroe, Wapello and Davis, State of Iowa. 

Blakesburg Elementary School, 407 S. Wilson, Blakesburg, Iowa 52536, Grades PK-6

Eddyville Elementary School, 702 Vance Street, Eddyville, Iowa 52553, Grades PK-6

Fremont Elementary School, 525 E. Main Street, Fremont, Iowa 52561, Grades PK-6

Eddyville-Blakesburg-Fremont Junior-Senior High School (grades 7-12), 1301 Berdan Street, Eddyville, Iowa 52553

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 07/20/2020
REVISED: 02/08/2021 – APPROVED 03/15/2021

 

dawn.gibson.cm… Mon, 01/17/2022 - 14:53

104 - Educational Philosophy

104 - Educational Philosophy

It is the policy of the Board of Directors that the Eddyville-Blakesburg-Fremont Community School District provide a qualified administrative, instructional, and operating staff and physical facilities that it can obtain within the limitations of the community’s ability and willingness to furnish financial support. 

It is the policy of the Board of Directors that its elementary schools and the junior/senior high school provide learning opportunities for all children of school age in the District consistent with the requirements of Iowa law.  In addition, the District supports providing educational and/or recreational programs through cooperative programming with other agencies and through self-supporting efforts by the program participants.

It is the policy of the Board of Directors that, so far as is educationally and economically feasible, students be treated as individuals with their own particular capabilities, aptitudes, and personalities and that students actively participate in the learning process. 

It is the function of the District to provide an educational process that gives students opportunities in a desirable learning atmosphere for obtaining the knowledge, experience, and skills, which careful individual study indicate, will prepare them to make a positive contribution to society and to themselves.

It is the policy of the Board of Directors that all students, regardless of whether they choose a vocation or further formal education, have satisfactorily completed a basic course of study as outlined in the current student handbook before being awarded a high school diploma.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 08/17/2020
REVISED: 02/08/2021 – APPROVED 03/15/2021

 

dawn.gibson.cm… Mon, 01/17/2022 - 14:53

105 - Equal Opportunity and Non-Discrimination

105 - Equal Opportunity and Non-Discrimination

The Board and the District will not discriminate in its educational programs and/or activities on the basis of race, creed, color, gender, sex, national origin, religion, sexual orientation, gender identity, socioeconomic status, disability, age (except for permitting/prohibiting students to engage in certain activities), marital status or genetic information in accordance with state and federal laws, rules, and regulations.

The Board and the District will not discriminate in employment opportunities on the basis of age, race, creed, color, gender, sex, sexual orientation, gender identity, national origin, religion, disability or genetic information in accordance with state and federal laws, rules, and regulations.

Further, the Board and the District affirm the right of all students and staff to be treated with respect and to be protected from intimidation, discrimination, physical harm and harassment.

The Board requires all persons, agencies, vendors, contractors and other persons and organizations doing business with or performing services for the District to subscribe to all applicable federal and state laws, executive orders, rules and regulations pertaining to contract compliance and equal opportunity.

The District has adopted grievance procedures for processing complaints of discrimination. If you have questions or a grievance related to sex discrimination pursuant to Title IX, please contact Mary McCrea, Title IX Coordinator, 222 Walnut St, Eddyville, Iowa 52553, 641-969-4226, mary.mccrea@rocketsk12.org, or the U.S. Department of Education (attn. Assistant Secretary, Office for Civil Rights; 400 Maryland Avenue Southwest, Washington, DC 20202; 800-421-3481; OCR@ed.gov).  If you have questions or a grievance related to any other provision of this policy, please contact the Superintendent, 222 Walnut St, Eddyville, Iowa 52553, 641-969-4226; to the Director of the Iowa Civil Rights Commission, 400 East 14th Street, Des Moines, Iowa 50319-1004, 1-800-457-4416; to the Office for Civil Rights Chicago Office, United States Department of Education, Citigroup Center, 500 W. Madison Street, Suite 1475, Chicago, Illinois 60661-4544, (312) 730-1560; or to the Equal Employment Opportunity Commission Chicago Office, 500 W. Madison Street, Suite 2000, Chicago, Illinois 60661, 1-800-669-4000.  Inquiries may also be directed to the Director, Iowa Department of Education, Grimes State Office Building, 400 East 14th Street, Des Moines, Iowa 50319-0146.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 08/17/2020
REVISED: 02/08/2021 – APPROVED 03/15/2021

 

dawn.gibson.cm… Mon, 01/17/2022 - 14:54

106 - General Grievance Procedure

106 - General Grievance Procedure

The District and the Board will not discriminate on the basis of age (except for permitting/ prohibiting students to engage in certain activities), race, color, national origin, religion, sex, disability, sexual orientation, gender identity or marital status (in programs), gender, socioeconomic status (in programs), creed, or genetic information (in employment) in admission or access to, or treatment in, its programs and activities and in employment practices, pursuant to Title IX of the Education Amendments of 1972, Title VI and Title VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, and other applicable state and federal laws.

Students, parents of students, employees, and applicants for employment in the District will have the right to file a formal complaint alleging discrimination under these Board policies and/or federal or state regulations requiring non-discrimination in programs and employment.  Formal complaints and informal reports regarding sex discrimination, including sexual harassment, will be subject to the Title IX grievance process (see the Title IX Grievance Procedure policy).

Level One - Principal, Immediate Supervisor or Personnel Contact Person
(Informal and Optional - may be bypassed by the grievant)

Level One is informal and optional and may be bypassed by the grievant, including in instances of sexual discrimination.  If a grievant chooses to participate in Level One, the grievant may choose to end the informal Level One process at any time.

Employees with a complaint of discrimination based upon their age, race, creed, color, gender, sexual orientation, gender identity, national origin, religion, disability or genetic information are encouraged to first discuss it with their immediate supervisor, with the objective of resolving the matter informally if the parties agree.  An applicant for employment with a complaint of discrimination based upon their age, race, creed, color, gender, sexual orientation, gender identity, national origin, religion, disability or genetic information are encouraged to first discuss it with the personnel contact person. 

A student, or a parent of a student, with a complaint of discrimination based upon their race, creed, color, gender, sexual orientation, marital status, gender identity, socioeconomic status, national origin, religion, disability, age (except for permitting/prohibiting students to engage in certain activities), or genetic information are encouraged to discuss it with the instructor, counselor, supervisor, building administrator, program administrator or personnel contact person directly involved, with the objective of voluntarily resolving the matter informally if the parties agree.

Level Two - Compliance Officer

If the grievance is not resolved at Level One and the grievant wishes to pursue the grievance, the grievant may formalize it by filing a complaint in writing on a Grievance Filing Form, which may be obtained from the Compliance Officer.  The grievant will state the nature of the grievance and the remedy requested.  The filing of the formal, written grievance at Level Two must be within fifteen (15) working days from the date of the event giving rise to the grievance or from the date the grievant could reasonably become aware of such occurrence.  The grievant may request that a meeting concerning the grievance be held with the Compliance Officer.  A minor student may be accompanied at that meeting by a parent or guardian.  The Compliance Officer will investigate the complaint and attempt to resolve it.  A written report from the Compliance Officer regarding action taken will be sent to the involved parties within a reasonable time after receipt of the grievance.

Level Three - Superintendent/Administrator

If the complaint is not resolved at Level Two, the grievant may appeal it to Level Three by presenting a written appeal to the Superintendent.  Within five (5) working days after the grievant receives the report from the Compliance Officer, the grievant may request a meeting with the Superintendent.  The Superintendent may request a meeting with the grievant to discuss the appeal.  A decision will be rendered by the Superintendent within a reasonable time after the receipt of the written appeal.  If, in cases of disability grievances at the elementary and secondary level, the issue is not resolved through the grievance process, the parents have a right to an impartial hearing to resolve the issue.

Level Four - Appeal to Board

If the grievant is not satisfied with the Superintendent's decision, the grievant can file an appeal with the Board within five (5) working days of the decision.  It is within the discretion of the Board to determine whether it will hear the appeal.

The District will take steps to prevent the recurrence of any discrimination and to correct its discriminatory effects on the complainant.

This procedure in no way denies the right of the complainant to file formal complaints with the Iowa Civil Rights Commission, the United States Department of Education Office for Civil Rights or Office of Special Education Programs, the Equal Employment Opportunity Commission or the Iowa Department of Education for mediation or rectification of civil rights complaints or to seek private counsel for complaints alleging discrimination.

The Compliance Officer is:

Superintendent of Eddyville-Blakesburg-Fremont CSD
222 Walnut St, Eddyville, IA 52553
641-969-4226
8:00 am to 4:30 pm

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 08/17/2020
REVISED: 02/08/2021 – APPROVED 03/15/2021

 

dawn.gibson.cm… Mon, 01/17/2022 - 14:55

107 - General Grievance Form for Complaints of Discrimination or Non-Compliance with Federal or State Regulations Requiring Non-Discrimination

107 - General Grievance Form for Complaints of Discrimination or Non-Compliance with Federal or State Regulations Requiring Non-Discrimination

I,_____________________________________, am filing this grievance because

_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________

(attached additional sheets as necessary)

 

Describe incident or occurrence as accurately as possible:

_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________

 

Signature________________________________

Address_________________________________

Phone Number____________________________

If student, name____________________            Grade Level__________

Attendance center___________________

 

Name of Individual Alleging Discrimination or Non-Compliance

Name___________________________

Grievance Date___________________

State the nature of the complaint and the remedy requested.

_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________

 

Indicate Principal's or Supervisor's response or action to above complaint.

_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________

 

Signature of Principal or Supervisor_________________________________________

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 08/17/2020
REVISED: 02/08/2021 – APPROVED 03/15/2021

 

dawn.gibson.cm… Mon, 01/17/2022 - 14:56

108 - Title IX Grievance Procedure

108 - Title IX Grievance Procedure

The District and the Board will not discriminate on the basis of age (except for permitting/ prohibiting students to engage in certain activities), race, color, national origin, religion, sex, disability, sexual orientation, gender identity or marital status (in programs), gender, socioeconomic status (in programs), creed, or genetic information (in employment) in admission or access to, or treatment in, its programs and activities and in employment practices, pursuant to Title IX of the Education Amendments of 1972, Title VI and Title VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, and other applicable state and federal laws.

 

I.          REPORTING SEX DISCRIMINATION

Any person may report sex discrimination, including sexual harassment, to the Title IX Coordinator. A report may be made whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment. A report may be made in person, by mail, by telephone, by electronic mail, or by any other means that results in the Title IX Coordinator receiving the person’s verbal or written report. Such a report may be made at any time (including during non-business hours) by using the telephone number or electronic mail address, or by mail to the office address, to the following individual: Mary McCrea, Title IX Coordinator, 222 Walnut St, Eddyville, Iowa 52553, 641-969-4226, mary.mccrea@rocketsk12.org.

The District, through its Title IX Coordinator, will respond promptly, reasonably, and equitably to all reports of sex discrimination, including sexual harassment, occurring in its educational programs or activities and against a person in the United States.

For purposes of this procedure, “complainant” is defined as an individual who is alleged to be the victim of conduct that could constitute sexual harassment, and the term “respondent” is defined as an individual who has been reported to be the perpetrator of conduct that could constitute sexual harassment.

For purposes of this procedure, “sexual harassment” means conduct on the basis of sex that involves:

  • A District employee conditioning District aid, benefits, or services on an individual’s participation in unwelcome sexual conduct;
  • Unwelcome conduct determined by a reasonable person to be so severe, pervasive, and objectively offensive that it effectively denies a person equal access to the recipient's education program or activity; or
  • Sexual assault, dating violence, domestic violence, or stalking as defined by the statutes cited in 34 C.F.R. § 106.30.

For purposes of this procedure, “education program or activity” includes locations, events, or circumstances over which the District exercised substantial control over both the respondent and the context in which the sexual harassment occurs.

In response to any report of sex discrimination, the Title IX Coordinator will promptly contact the complainant to discuss the availability of supportive measures. Supportive measures are available with or without filing a formal complaint. The Title IX Coordinator will also consider the complainant’s wishes with respect to supportive measures, inform the complainant of the availability of supportive measures with or without the filing of a formal complaint, and explain to the complainant the process for filing a formal complaint.

 

II.        SUPPORTIVE MEASURES

The range of supportive measures available to complainants and respondents may include:

  • counseling,
  • extensions of deadlines or other course-related adjustments,
  • modifications of work or class schedules,
  • campus escort services,
  • mutual restrictions on contact between the parties,
  • changes in work or housing locations,
  • leaves of absence,
  • increased security and monitoring of certain areas of the campus,
  • and other similar measures as deemed appropriate by the Title IX Coordinator after considering the wishes of complainant and the facts and circumstances of the complaint.

The District will maintain as confidential any supportive measures provided to the complainant or respondent, to the extent that maintaining such confidentiality would not impair the ability of the District to provide the supportive measures.

 

III.       SANCTIONS

Disciplinary sanctions cannot be imposed against a respondent unless a formal complaint is filed, and the grievance procedure described below is completed. Possible disciplinary sanctions that may be implemented following a determination of responsibility include but are not limited to any of the student disciplinary measures described in this Policy Handbook, up to and including expulsion.

 

IV.       GRIEVANCE PROCESS FOR FORMAL COMPLAINTS OF SEXUAL HARASSMENT

Title IX Grievance Process Generally

The District will apply this Title IX Grievance process whenever a formal complaint of sexual harassment is filed with the Title IX Coordinator. A “formal complaint of sexual harassment” is any document filed by a person alleging to be victim of conduct that could constitute sexual harassment (“complainant”) or signed by the Title IX Coordinator. It does not need to be filed in paper form. It also does not need to be signed by the complainant, but it must indicate that the complainant is the person filing the complaint.

The grievance process is designed to restore or preserve a complainant’s and respondent’s equal access to the District’s education programs and activities. Remedies may include supportive measures for the complainant as well as disciplinary sanctions against the respondent.

In investigating and resolving formal complaints under this grievance process, the District will observe the following requirements:

  • The District shall evaluate all relevant evidence—including both inculpatory and exculpatory evidence. The District will not judge a person’s credibility based on their status as a complainant, respondent, or witness. Furthermore, the district will not require, allow, rely upon, or otherwise use questions or evidence that constitute, or seek disclosure of, information protected under a legally recognized privilege, unless the person holding such privilege has waived the privilege.
  • The Title IX Coordinator and any person designated as an investigator, initial decision-maker, appellate decision-maker, or informal resolution facilitator will promote an impartial investigation and adjudication, will not have a conflict of interest with any party to the complaint, and will not hold a bias for or against any party to the complaint. They will not rely on sex stereotypes in performing their duties under this procedure. These persons shall also be appropriately trained regarding this grievance procedure, necessary technology, and applicable laws and regulations.
  • The respondent to a formal complaint of sexual harassment is presumed not responsible for the alleged conduct until a determination regarding responsibility is made at the conclusion of the grievance process. The standard of proof for determining responsibility will be a preponderance of the evidence. This standard shall apply whether the respondent is a student or an employee.
  • The District has prescribed procedural deadlines throughout the grievance process in order to ensure the reasonably prompt resolution of a complaint, including reasonably prompt resolution of any appeal and any informal resolution procedures. However, the District may permit a temporary delay of the grievance process or the limited extension of these deadlines for good cause. Good cause may include considerations such as the absence of a party, a party’s advisor, or a witness; concurrent law enforcement activity; or the need for language assistance or accommodation of disabilities. A written request for a delay or extension of such deadlines may be submitted to the Title IX Coordinator by either party prior to the lapse of the applicable deadline. Whether to grant an extension of time is a discretionary decision of the Title IX Coordinator and is not a basis for appeal.

Notice of Allegations

Within five (5) days after receiving of a formal complaint, the District will provide a written Notice of Allegations to the parties who are known. In addition to other information required by law, the Notice of Allegations will include a description of this grievance process, including any informal resolution process; the names of the parties involved in the incident; a statement of the conduct allegedly constituting sexual harassment; and the date and location of the alleged incident, if known.

Administrative Dismissal

The District will dismiss a formal complaint if, at any time following the receipt of a formal complaint, the District determines that: 

  • the conduct alleged would not constitute “sexual harassment” as defined by this policy even if proved,
  • the conduct alleged did not occur in the district’s educational program or activity,
  • the conduct alleged did not occur against a person in the United States,
  • the complainant notifies Title IX Coordinator in writing of desire to withdraw formal complaint,
  • the respondent is no longer enrolled or employed by the District, or
  • specific circumstances prevent the District from gathering evidence sufficient to reach a determination.

The District will promptly notify the parties of an administrative dismissal and the reason for the dismissal.

Informal Resolution

Some formal complaints may be resolved through an informal resolution process. If the parties agree to participate in an informal resolution process, the Title IX Coordinator work with parties to reach a mutually agreeable resolution without completing the full Title IX grievance procedure. The informal resolution process is voluntary process and may be attempted at any stage of this procedure prior to the issuance of a determination of responsibility. A party shall not be punished or disadvantaged in any way for declining to participate in an informal resolution process.

The manner of the informal resolution process will be determined on a case-by-case basis by the Title IX Coordinator, who will consider the suggestions of the parties. The informal resolution process may include but is not limited to a conference with the Title IX coordinator or a mediation facilitated by a trained third-party. Before an informal resolution process is commenced, the Title IX Coordinator will provide a written notice disclosing the manner of the informal resolution process, the effects of the process on the formal grievance procedure, and the rights of the parties to withdraw from the informal resolution process. The parties must then consent to the informal resolution process in writing.

At any time prior to agreeing to a resolution, any party has the right to withdraw from the informal resolution process and resume the grievance process with respect to the formal complaint.

Informal resolution is NOT available for formal complaints alleging an employee sexually harassed a student. Additionally, the District cannot facilitate an informal resolution between a complainant and respondent unless a formal complaint has been filed.

Investigation of the Complaint

It is the District’s duty to gather evidence sufficient to make a determination of responsibility with respect to each of the allegations described in the Notice of Allegations. The Title IX Coordinator or an impartial individual designated by the Title IX Coordinator will perform the investigation, which may include interviewing the parties and other witnesses; obtaining documents, data, or other materials; and reviewing any other evidence related to the allegations of the formal complaint. The investigator will not access or consider a party’s medical or mental health records without written consent from the party or the party’s parent, as required by law. The parties will be allowed an equal opportunity to provide additional evidence to the investigator or refer the investigator to additional witnesses.

The District shall not prohibit the parties from discussing the allegations of the formal complaint or gathering and presenting additional evidence to the investigator. Furthermore, either party is entitled to the presence of an advisor—who may or may not be an attorney—during any investigative interview or other grievance proceeding for which the party’s attendance is invited or required. The party and their advisor will be provided written notice of the date, time, and location of any such proceeding and reasonable time to prepare to participate. However, the District may, at its discretion, limit equally for both parties the extent of the advisor’s participation.

Unless additional time for a full and fair investigation is deemed necessary by the Title IX Coordinator, the investigator, or granted to a party upon a showing of good cause, the District will strive to complete its investigation within sixty (60) days after receiving of a formal complaint. At the conclusion of the investigation, the District will provide both parties and any advisors a copy of all evidence gathered by the District that is directly related to the allegations in the formal complaint for inspection and review. The evidence may be provided to the parties in electronic or paper form. Both parties will be allowed ten (10) days to submit a written response to the evidence gathered. After considering any written responses, the investigator will provide the parties and their advisors with a written Investigative Report that fairly summarizes the relevant evidence.

The parties will be allowed an additional ten (10) days to submit a written response to the Investigative Report prior to any determination of responsibility. The District will also allow each party an opportunity to submit written, relevant questions that a party wants asked of any party or witness; provide each party with the answers; and allow for additional, limited follow-up questions from each party. Questions about a complainant’s sexual predisposition or prior sexual behavior are not allowed unless such questions are offered to prove that someone other than the respondent committed the conduct alleged by the complainant, or if the questions concern specific incidents of the complainant’s prior sexual behavior with respect to the respondent and are offered to prove consent.

Determination of Responsibility

The Title IX Coordinator will designate a decision-maker to review the Investigative Report as well as any written responses, questions, and answers submitted with regard to the Investigative Report. The decision-maker must be a different person than the Title IX Coordinator and the investigator. The Title IX Coordinator shall designate an individual who has received appropriate training as the decision-maker for all Title IX grievances.

The decision-maker will issue a reasonably prompt written determination of responsibility regarding the allegations listed in the Notice of Allegations, which will include all information required by law. This determination will be based on the Investigative Report and any responses, questions, and answers submitted. The written determination will be provided simultaneously to both parties. The Title IX Coordinator will be responsible for effective implementation of any remedies imposed by the decision-maker.

Appeals

Either party may appeal a determination regarding responsibility or the administrative dismissal of a formal complaint by filing a written request for appeal with the Title IX Coordinator within five (5) days after receiving notice of the determination or dismissal. The request must state the basis for the appeal, which must be one of the following grounds:

  • Procedural irregularity that affected the outcome of the matter;
  • New evidence that was not reasonably available at the time the determination regarding responsibility or dismissal was made, that could affect the outcome of the matter;
  • The Title IX Coordinator, investigator, or decision-maker had a conflict of interest or bias that affected the outcome of the matter.

An appeal that is not based on one of the foregoing grounds will be administratively dismissed. Likewise, an untimely appeal will be administratively dismissed unless there is good cause for the filing delay. Whether good cause exists is in the discretion of the Title IX Coordinator.

The Title IX Coordinator will notify the other party in writing that an appeal has been filed and will designate an appellate decision-maker to decide the appeal who must not be the complaint investigator, the Title IX Coordinator, or the same person who reached the determination regarding responsibility or dismissal below. The Title IX Coordinator shall designate an individual who has received appropriate training as the appellate decision-maker for all Title IX grievances.

Both parties will be allowed ten (10) days following the notice of appeal to submit a written statement to the appellate decision-maker supporting or opposing the outcome below. The appellate decision-maker will consider these statements as well as the Investigative Report and any questions, and answers submitted to the initial decision-maker. The appellate decision-maker will then issue a written decision describing the result of the appeal and the rationale in a reasonably prompt manner. The decision will be provided to the parties simultaneously.

 

V.        RECORDKEEPING AND CONFIDENTIALITY

For a period of seven (7) years, the District will retain the records of each sexual harassment investigation, including any written initial or appellate determination; any documentation regarding any disciplinary sanctions or remedies imposed; and any informal resolution and the result thereof. The District will also retain all materials used to train the District personnel involved in administering this grievance procedure. The District will also retain for a period of seven (7) years records of any actions, including supportive measures, taken in response to a report of sexual harassment that is not filed as a formal complaint.

The District will keep confidential the identity of any individual who has made a report or complaint of sexual harassment, any individual who has been reported for sexual harassment, any respondent, and any witness, except as necessary to carry out this grievance procedure and to satisfy the District’s duties under the Family Educational Rights and Privacy Act (FERPA) or any other applicable law.

 

VI.       RETALIATION

Intimidating, threatening, coercing, discriminating, or otherwise retaliating against any individual because they have made a report or complaint, testified, assisted, or participated or refused to participate in an investigation, proceeding, or hearing under this policy is prohibited.

 

 

REVIEWED: 02/08/2021 – APPROVED 03/15/2021

 

dawn.gibson.cm… Mon, 01/17/2022 - 15:00

109 - Annual Notice of Non-Discrimination

109 - Annual Notice of Non-Discrimination

The District offers career and technical programs in the following areas of study:

_____              Agricultural, Food, and Natural Resources

_____              Arts, Communications, and Information Systems

_____              Applied sciences, technology, engineering, and manufacturing, including transportation, distribution, logistics, architecture, and
                           construction.

_____              Health Sciences

_____              Human Services, including law, public safety, corrections, security, government, public administration, and education and training.  

_____              Business, Finance, Marketing and Management.

The District and the Board will not discriminate on the basis of age (except for permitting/prohibiting students to engage in certain activities), race, color, national origin, religion, sex, disability, sexual orientation, gender identity or marital status (in programs), gender, socioeconomic status (in programs), creed, or genetic information (in employment) in admission or access to, or treatment in, its programs and activities and in employment practices, pursuant to Title IX of the Education Amendments of 1972, Title VI and Title VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, and other applicable state and federal laws.

The District has adopted grievance procedures for processing complaints of discrimination. If you have questions or a grievance related to sex discrimination pursuant to Title IX, please contact Mary McCrea, Title IX Coordinator, 222 Walnut St, Eddyville, Iowa 52553, 641-969-4226, mary.mccrea@rocketsk12.org, or the U.S. Department of Education (attn. Assistant Secretary, Office for Civil Rights; 400 Maryland Avenue Southwest, Washington, DC 20202; 800-421-3481; OCR@ed.gov).  If you have questions or a grievance related to any other provision of this policy, please contact the Superintendent, 222 Walnut St, Eddyville, Iowa 52553, 641-969-4226.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 09/14/2020
REVISED: 02/08/2021 – APPROVED 03/15/2021

 

dawn.gibson.cm… Mon, 01/17/2022 - 15:03

110 - Continuous Notice of Non-Discrimination

110 - Continuous Notice of Non-Discrimination

The District and the Board will not discriminate on the basis of age (except for permitting/prohibiting students to engage in certain activities), race, color, national origin, religion, sex, disability, sexual orientation, gender identity or marital status (in programs), gender, socioeconomic status (in programs), creed, or genetic information (in employment) in admission or access to, or treatment in, its programs and activities and in employment practices, pursuant to Title IX of the Education Amendments of 1972, Title VI and Title VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, and other applicable state and federal laws.

The District has adopted grievance procedures for processing complaints of discrimination. If you have questions or a grievance related to sex discrimination pursuant to Title IX, please contact Mary McCrea, Title IX Coordinator, 222 Walnut St, Eddyville, Iowa 52553, 641-969-4226, mary.mccrea@rocketsk12.org, or the U.S. Department of Education (attn. Assistant Secretary, Office for Civil Rights; 400 Maryland Avenue Southwest, Washington, DC 20202; 800-421-3481; OCR@ed.gov).  If you have questions or a grievance related to any other provision of this policy, please contact the Superintendent, 222 Walnut St, Eddyville, Iowa 52553, 641-969-4226.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 09/14/2020
REVISED: 02/08/2021 – APPROVED 03/15/2021

 

dawn.gibson.cm… Mon, 01/17/2022 - 15:04

111 - District Vision and Mission Statement

111 - District Vision and Mission Statement

 

VISION: The vision of the Eddyville-Blakesburg-Fremont Community School District is to learn today for tomorrow’s world.

 

MISSION: The mission statement of the Eddyville-Blakesburg-Fremont Community School District is to provide a quality education which cultivates Iowa students to be collaborative and productive citizens.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVIEWED: 09/14/2020

REVISED: 02/08/2021 – APPROVED 03/15/2021

REVISED: 02/20/2023

REVISED: 05/15/2023

REVIEWED: 06/19/2023 – APPROVED: 07/17/2023

dawn.gibson.cm… Mon, 01/17/2022 - 15:05

112 - Evaluation of Educational Programs

112 - Evaluation of Educational Programs

The Board of Directors believes that evaluation of the educational programs is important to maintain an accredited program.  Additionally, the Board of Directors believes evaluation will enhance the commitment to quality and transformation.

Periodic progress reports shall be made to the Board, at least annually.  The reports shall include, but not be limited to, the strengths and needs of the various educational programs.  The goals of the District will be developed into action plans for implementation on short, intermediate and long-term plans.

Every five (5) years the Board shall conduct a needs assessment, soliciting information from business, industry, labor, higher education and community members, regarding their expectations for adequate student preparation.  One purpose of this assessment is to assist the Board in developing and evaluating a statement of philosophy for the District.  The second purpose of this assessment is to determine the areas of student performance, knowledge and attitudes which are judged to be most crucial in meeting school or District goals.

In conjunction with the needs assessment of the District, the Board shall authorize the appointment of a committee, representing school district personnel, parents, students and community members, to make recommendations and assist the Board in determining the priorities of the District in addition to the basic skills areas of the education program. It shall be the responsibility of the Superintendent to ensure that the school district community is apprised of the Board’s policies, programs and goals and has an opportunity to express their thoughts and suggestions for the operation of the District.  The Superintendent shall report annually to the Board about the means used to keep the community informed.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED 09/14/2020
REVISED: 02/08/2021 – APPROVED 03/15/2021

 

dawn.gibson.cm… Mon, 01/17/2022 - 15:05

200 - BOARD OF DIRECTORS

200 - BOARD OF DIRECTORS Jen@iowaschool… Sun, 01/09/2022 - 21:53

200 - Organization of the Board of Directors

200 - Organization of the Board of Directors

The Eddyville-Blakesburg-Fremont Community School District board is authorized by and derives its organization from Iowa law.  The Board shall consist of seven (7) board members.  The District shall be divided into seven director districts as closely matched as possible by population as provided in Iowa law.  One director shall be elected from each director district.

The Board is organized for the purpose of setting policy and providing general direction for the District.  The Board shall hold its organizational meeting in each odd-numbered year at the first regular meeting following the canvass of votes.  The retiring Board shall transfer materials, including the Board policy manual, and responsibility to the new Board.

The organizational meeting allows the outgoing Board to approve minutes of its previous meetings; complete unfinished business; and review the school election results.  The retiring Board shall adjourn and the new Board shall then begin.  The Board Secretary will administer the oath of office to the newly elected Board members.  The Board Secretary will preside while the new Board elects the president and vice president of the new Board.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 10/19/2020

 

dawn.gibson.cm… Sun, 01/30/2022 - 16:41

201 - Powers of the Board of Directors

201 - Powers of the Board of Directors

The Board of the Eddyville-Blakesburg-Fremont Community School District, acting on behalf of the District, shall have jurisdiction over school matters within the territory of the District.

The Board is empowered to make policy for its own governance, for employees, for students and for District facilities.  The Board is also empowered to enforce its policies.  The Board may, through its quasi-judicial power, conduct hearings and rule on issues and disputes confronting the District.

The Board has these powers and all other powers expressly granted to it in federal and state law as well as the powers that can be reasonably implied from the express powers.

Because all powers of the Board derived from the state statutes are granted in terms of action as a group, individual Board members exercise authority over district affairs only as they vote to take action at a legal meeting of the Board.  In other instances, an individual Board member, including the president, will have power only when the Board, by vote, has delegated authority.  The Board will make its members, the District staff, and the public aware that only the Board acting as a whole has authority to take official action.  Therefore, the Board may transact business only with a quorum present during a regular or special meeting.

Pursuant to the state statutes, any Board member shall not seek individually to influence the official functions of the District.  The Board and its members will deal with administrative services through the Superintendent and will not give orders to any subordinates of the Superintendent either publicly or privately, but may make suggestions and recommendations.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 10/19/2020

 

dawn.gibson.cm… Sun, 01/30/2022 - 16:42

202 - Duties of the Board of Directors

202 - Duties of the Board of Directors

The Board is authorized to govern the District which it oversees.  As the governing board of the District, the Board has three duties to perform:  legislative duty, executive duty, and evaluative duty.

As a representative of the citizens of the District community, the Board is responsible for legislating policy for the District.  As a policy making body, the Board has jurisdiction to enact policy with the force and effect of law for the management and operation of the District.

It is the responsibility of the Board, under the Board’s executive duty, to select its chief executive officer, the Superintendent, to operate the District on the Board’s behalf.  The Board delegates to the Superintendent its authority to carry out Board policy, to formulate and carry out rules and regulations and to handle the administrative details in a manner which supports and is consistent with Board policy.

The Board has a responsibility to review the education program’s performance under its evaluative duty.  The Board regularly reviews the education program and ancillary services.  The review includes a careful study and examination of the facts, conditions, and circumstances surrounding the amount of funds received or expended and the education program’s ability to achieve the Board’s educational philosophy for the District.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 10/19/2020

 

dawn.gibson.cm… Sun, 01/30/2022 - 16:43

203 - Election of the Board of Directors

203 - Election of the Board of Directors

The election of citizens to the Board takes place on the first Tuesday after the first Monday in November of odd-numbered years. Each school election is used to elect citizens to the Board to maintain a seven-member board and to address questions that are submitted to the voters.

Citizens of the District community seeking a seat on the Board must file their nomination papers with the Board Secretary consistent with the deadlines provided in Iowa law.

If a vacancy occurs on the Board, it shall be filled in accordance with law and Board policy.

All elections will be held as provided in Iowa law. It is the responsibility of the county commissioner of elections to conduct school elections.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 10/19/2020

 

dawn.gibson.cm… Sun, 01/30/2022 - 16:44

204 - Qualifications of the Board

204 - Qualifications of the Board

Serving on the Board of Directors is an honor and privilege.  Its rewards are respect from the community, students, and employees and the satisfaction from knowing each Board member contributed to the success of the children in the school district community.  Only those who are willing to put forth the effort to care and to make a difference should consider running for a position on the Board.

Individuals who are willing to serve on the Board believe public education is important, support the democratic process, willingly devote time and energy to Board work, respect educators, and have the ability to examine the facts and make a decision.  The Board believes an individual considering a position on the Board should possess these characteristics.

Citizens wanting to run for a position on the Board must be a citizen of the District, eighteen (18) years of age or older, an eligible elector of the District, and free from a financial conflict of interest with the position.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 11/16/2020

 

dawn.gibson.cm… Sun, 01/30/2022 - 16:45

205 - Oath of Office

205 - Oath of Office

Board members are officials of the state.  As a public official, each Board member must pledge to uphold the Iowa and the United States Constitution and carry out the responsibilities of the office to the best of the Board member’s ability.

Each newly elected Board member will take the oath of office prior to any action taken as a school official.  The oath of office is taken by each new Board member elected at the school election at or before the organizational meeting of the Board.  In the event of an appointment or special election to fill a vacancy, the new Board member will take the oath of office within ten days of the appointment or election.

Board members elected to offices of the Board will also take the same oath of office but replacing the office of Board member with the title of the office to which they were elected.

The oath of office is administered by the Board Secretary and does not need to be given at a Board meeting.  In the event the Board Secretary is absent, the oath is administered by another Board member.

Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the state of Iowa, and that you will faithfully and impartially to the best of your ability discharge the duties of the office of _______________ (naming the office) in the Eddyville-Blakesburg-Fremont Community School District as now and hereafter required by law?

Board members elected at the regular election do not need to take the oath of office within ten (10) days.  However, those elected at a special election or appointed to fill a vacancy must take the oath of office within 10 days.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 11/16/2020

 

dawn.gibson.cm… Sun, 01/30/2022 - 16:45

206 - Term of Office of Board Members

206 - Term of Office of Board Members

Board members elected for a full term at a regularly scheduled school election in November in odd numbered years serve for four years.  Board members appointed to fill a vacant position will serve until a successor is elected and qualified at the next regular school election, unless there is an intervening special election for the District, in which event a successor shall be elected at the intervening special election.  A Board member elected to fill a vacancy will serve out the unexpired term.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 11/16/2020

 

dawn.gibson.cm… Sun, 01/30/2022 - 16:46

207 - Board Vacancies

207 - Board Vacancies

A vacancy occurs as provided by law, which includes, but is not limited to, when a Board member dies, resigns or leaves office or fails to reside in the District or director district.

If a vacancy occurs prior to the expiration of a term of office, the vacancy will be filled by Board appointment within thirty (30) days of the vacancy.  The Board shall publish notice stating the Board intends to fill the vacancy by appointment, but the electors of the District have the right to file a petition requiring the vacancy be filled by a special election.

A person appointed to fill a vacancy shall hold office until a successor is elected and qualified at the next regular school election, unless there is an intervening special election for the District, in which event a successor shall be elected at the intervening special election.

If the Board is unable to fill a vacancy by appointment within thirty (30) days after the vacancy occurs of if a valid petition is submitted, the Board Secretary will call a special election to be held no sooner than sixty (60) days and not later than seventy (70) days after the vacancy occurred.  A Board member elected at the special election will serve the remaining portion of the unexpired term.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 11/16/2020

 

dawn.gibson.cm… Sun, 01/30/2022 - 16:47

208 - Meetings of the Board of Directors

208 - Meetings of the Board of Directors

A majority of the Board of Directors shall be necessary to constitute a quorum for the transaction of business. A majority vote of those present shall be necessary and sufficient to pass any motion or to take any action of the Board unless the vote of a greater number with respect to the particular subject matter shall be required by law or other Board policy.  A quorum need not be present to adjourn a meeting.

Any gathering of a majority of Board members, either formal or informational, in which deliberation of a policy matter takes place, is defined as a meeting.  All such meetings, unless specifically exempt from the Open Meetings Law, are required to have proper notification, public access, open Board discussion and voting by the Board members on the issues properly before the Board, and a public record of the proceeding in the form of written minutes.

All public Board meetings shall be conducted in accordance with the provisions of Iowa law.  The Board Secretary shall be responsible for public notification of all meetings, arranging for audio-recording (when necessary), and making minutes of all meetings and retaining appropriate minutes and records as required by law.

The minutes shall be kept on file as the permanent official records of school legislation for the District.  The Secretary shall be the authorized deputy of the Board to maintain the minutes and shall make them available to any citizen who wishes to examine them, during usual office hours of the District. 

The Board shall follow Parliamentary Procedures at a Glance, Revised, latest edition as modified by any subsequent policy or rule.

 

A.  ANNUAL MEETING

Each year after August 31 and prior to the organizational meeting of the Board in odd-numbered years, the Board will hold its annual meeting.

At the annual meeting, the Board will examine the financial books and settle the Secretary’s and Treasurer’s statements for the fiscal year ending the preceding June 30.  As part of the annual reports, the Treasurer will present affidavits from depository banks.  The Board may also appoint the Board’s legal counsel at the annual meeting.

 

B.  ORGANIZATIONAL MEETING

The Board will hold its organizational meeting in odd-numbered years at the first regular meeting following the canvass of votes.  Notice of the meeting’s place and time will be given by the Board Secretary to each member, member-elect, and the public. The purpose of the meeting is to transfer material and responsibility from the outgoing Board to the new Board.  At the meeting, the Board will elect a President and a Vice President who will hold office for one year.  Once elected, the President and Vice President will be entitled to vote on all matters before the Board.

 

B.  REGULAR MEETINGS

Regular meetings of the Board of Directors shall be held monthly.  The dates, time, and place of regular meetings of the Board of Directors shall be established at the organizational meeting of the Board of Directors in odd-numbered years and at the annual meeting in even-numbered years.  Public notice of the meetings will be given and the meetings shall be open to the public.

 

C.  CLOSED SESSIONS

Closed sessions take place as part of an open meeting. The item for discussion in the closed session will be listed as part of the tentative agenda on the public notice. The motion for a closed session, stating the purpose for the closed session, will be made and seconded during the open meeting. A minimum of two-thirds of the board, or all of the board members present, must vote in favor of the motion on a roll call vote. Closed sessions will be tape recorded and have detailed minutes kept by the board secretary. Final action on matters discussed in the closed session will be taken in an open meeting.

The minutes and the tape recording will restate the motion made in the open meeting, the roll call vote, the members present, and the time the closed session began and ended. The tape recordings and the written minutes will be kept for one year from the date of the meeting. Real estate related minutes and tapes will be made public after the real estate transaction is completed.

The detailed minutes and tape recording will be sealed and will not be public records open to public inspection. The minutes and tape recording will only be available to the board members or, opened upon court order in an action to enforce the requirements of the open meetings law. The board has complete discretion as to whom may be present at a closed session.

The reasons for which the Board of Directors may go into a closed meeting from an open meeting, include, but are not limited to, the following:

1. To review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for the District's possession or continued receipt of federal funds.

2. To discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the District in that litigation.

3. To discuss whether to conduct a hearing or to conduct hearings to suspend or expel a student, unless an open session is requested by the student or a parent or guardian of the student if the student is a minor.

4. To evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session.

5. To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the District would receive for that property.

 

D.  EXEMPT MEETINGS

Board meetings at which a quorum is not present, or gatherings of the board for purely ministerial or social purposes when there is no discussion of policy or no intent to avoid the purposes of the open meetings law, are exempt from the open meetings law requirements. Since gatherings of this type are exempt from the open meetings requirements, they can be held without public notice, be separate from an open meeting, be held without taping the gathering or taking minutes, and be held without a vote or motion. The board may also hold an exempt session for the following:

1. Negotiating sessions, strategy meetings of public employers or employee organizations, mediation and the deliberative process of arbitration;

2.  To discuss strategy in matters relating to employment conditions of employees not covered by the collective bargaining law;

3. To conduct a private hearing relating to the recommended termination of a teacher's contract. The private hearing however, in the teacher's contract          termination will be recorded verbatim by a court reporter; and

4. To conduct a private hearing relating to the termination of a probationary administrator's contract or to review the proposed decision of the administrative law judge regarding the termination of an administrator's contract.

 

E.  SPECIAL MEETINGS

Special meetings may be called by the President, or by the Secretary upon request of a majority of the members of the Board. Public notice will be given of special meetings.

If the special meeting called is an emergency meeting and the Board cannot give public notice in its usual manner, the Board will give public notice of the meeting as soon as practical and possible in light of the situation. Emergency meetings will only be held when an issue cannot wait twenty-four (24) hours necessary for a special meeting. The reason for the emergency meeting and why notice in its usual manner could not be given will be stated in the minutes.

Only the purpose or issue for which the special meeting was called may be discussed and decided in the special meeting. The Board will strictly adhere to the agenda for the special meeting and action on other issues will be reserved for the next regular or special Board meeting.

 

F.  WORK SESSIONS

The Board may schedule work sessions and retreats in order to provide its members and the administration with opportunities to discuss, review, and plan.  The Board has the authority to hire an outside facilitator to assist it in work sessions.

Topics for discussion and study will be announced publicly and work sessions and retreats will be conducted in open session.  However, no Board action will take place at the work session.

 

G.  PUBLIC HEARINGS

Public hearings may be held on District matters at the discretion of the Board.  Public notice of a public hearing will be in the same manner as for a Board meeting except that the notice will be given at least ten days before the hearing is to be held unless it is impossible or impractical to do so.

At public hearings, citizens of the District who register at the door will be allowed to speak on the issue for which the public hearing is being held.  Others may be allowed to speak at the Board’s discretion.  Speakers are asked to keep their remarks as brief as possible.  Prior to the beginning of the hearing, speakers and spectators will be apprised of the rules of order to be followed regarding time limitations, questions, remarks, and rebuttals.  In no event will a speaker be allowed to take the time of another speaker.

The Board will conduct public hearings in an orderly fashion.  At the beginning of the hearing, statements, background materials, and public hearing rules and procedures will be presented by the Board President.  The Board President will recognize speakers.  A Board member may ask questions of the speakers after receiving permission from the Board President.  Only those speakers recognized by the chair will be allowed to speak.  Comments by others are out of order.  Individuals who interfere with or interrupt speakers, the Board or the proceedings will be asked to leave.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 12/21/2020

 

dawn.gibson.cm… Sun, 01/30/2022 - 16:48

209 - Notice of Meetings

209 - Notice of Meetings

Public notice of regular or special meetings of the Board shall be provided by posting the agenda on a bulletin Board at the District office.  Notice shall be given at least twenty-four (24) hours prior to the beginning of each meeting and shall include the time, date, place, and tentative agenda.  Notice shall be provided to the news media who have requested it.  The news media list will be revised annually by the Board Secretary.

A special meeting may be called with less than twenty-four (24) hours notice when the Board is required to meet for good cause to take immediate action.  In that case, public notice of the meeting will be given as soon as practical and possible in light of the situation.  The media and others who have requested notice will be notified of the emergency meeting.  Attendance at a special meeting by the media or Board members will constitute a waiver of notice.

It is the responsibility of the Board Secretary to give public notice of Board meetings and work sessions.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 12/21/2020

 

dawn.gibson.cm… Sun, 01/30/2022 - 16:51

210 - Quorum

210 - Quorum

Action by the Board regarding the affairs of the District may be taken only when a quorum, a majority of the Board members, is in attendance at the Board meeting.  Four (4) members shall constitute a quorum and are a sufficient number to transact business of the District.  The adjournment of a meeting may be executed without a quorum.  It is the responsibility of each Board member to attend Board meetings.  An affirmative vote of a majority of the votes cast shall be sufficient to pass a motion or take action unless law or Board policy requires a vote of a greater number.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 12/21/2020

 

dawn.gibson.cm… Sun, 01/30/2022 - 16:53

211 - Agenda and Order of Regular Meeting Business

211 - Agenda and Order of Regular Meeting Business

The tentative agenda for each board meeting will state the topics for discussion and action at the Board meeting. The agenda is part of the public notice of the Board meeting and will be posted and distributed.

Persons requesting to place an item on the agenda must make a request to the Superintendent prior to the drafting of the tentative agenda. The person making the request must state the person's name, address, purpose of the presentation, action desired, and pertinent background information. Requests from the public may be added to the tentative agenda at the discretion of the Superintendent after consultation with the Board President. Requests received after the deadline may only be added to the agenda for good cause.

The tentative agenda and supporting documents will be sent to the Board members two (2) days prior to the scheduled board meeting. These documents are the private property of the Board member. Persons wishing to view the tentative agenda and supporting documents may do so at the central administration office.

The Board will take action only on the items listed on the tentative agenda posted with the public notice.  If an added item is acted upon, the minutes of the Board meeting will state the reason justifying the immediate action.

It is the responsibility of the Board President and Superintendent to develop the agenda for each board meeting.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 12/21/202

 

dawn.gibson.cm… Sun, 01/30/2022 - 16:53

212 - Public Participation in Board Meetings

212 - Public Participation in Board Meetings

The Board recognizes the importance of citizen participation in District matters. In order to assure citizens are heard and Board meetings are conducted efficiently and in an organized manner, the Board will set aside a specific time for public comment.

Citizens wishing to address the Board during public comment must notify the Board Secretary prior to the Board meeting. The Board President will recognize these individuals to make their comments at the appropriate time during public comment. Citizens wishing to present petitions to the Board may also do so at this time. The Board however, will only receive the petitions and not act upon them or their contents.

The Board has the discretion to limit the amount of time set aside for public participation. Normally, speakers will be limited to three (3) minutes. However, the Board President may modify this time limit, if deemed appropriate or necessary. Public comment is a time set aside for community input, but the Board will not discuss or take any action on any matter during public comment.

A public comment shall be limited to regular Board meetings and will not be routinely held during special board meetings.

The Board has a significant interest in maintaining the decorum of its meetings, and it is expected that members of the public and the Board will address each other with civility. The orderly process of the Board meeting will not be interfered with or disrupted by public comment. Only individuals recognized by the Board President will be allowed to speak. Comments by others are out of order. If disruptive, the individual causing disruption may be asked to leave the Board meeting. If such individuals do not leave voluntarily, they may be removed by proper authorities.  Defamatory comments may be subject to legal action.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 01/18/2021

 

dawn.gibson.cm… Sun, 01/30/2022 - 16:54

213 - Board Minutes and Records

213 - Board Minutes and Records

The Board will keep and maintain permanent records of the Board including, but not limited to, records of the minutes of Board meetings and other required records of the Board.

A complete and accurate set of minutes of each regular and special Board meeting shall be kept to comply with all legal requirements.  Minutes of all of the regular meetings of the Board shall be kept showing the time, date, and place, the members present, action taken, the vote of each member, and the schedule of bills allowed will be attached. 

Minutes leading to a closed session shall include the vote of each member on the question of holding the closed session and the reason for the closed session, but the statement of such reason need not state in the minutes the name of any individual or the details of the matter discussed in the closed session.

This information will be available within two (2) weeks of the Board meeting and forwarded to the newspaper designated as the official newspaper for publication.  The information does not need to be published within two (2) weeks.  The schedule of bills allows may be published on a once monthly basis in lieu of publication with the minutes.  A copy of the minutes shall be sent to each member of the Board before the next regularly scheduled meeting.

Minutes shall be kept in an official record book specified for that purpose and shall be kept on file as the official record of legislation of the District and shall be open to public inspection.  Examination of the official record book by any citizen or group of citizens must be made at the location where the District maintains the records and under the jurisdiction of the Board Secretary.

A complete and accurate set of minutes will be made of each meeting and/or session of the Board as is required by law.  A complete and accurate set of minutes and complete audio recordings will be made of each closed session of the Board as required by law.  The Board Secretary will be custodian of the minutes and audio recordings from a closed session, which shall be maintained as required by law.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 01/18/2021

 

dawn.gibson.cm… Sun, 01/30/2022 - 16:55

214 - Complaints

214 - Complaints

The Board recognizes situations may arise in the operation of the District which are of concern to parents and other members of the District community.

The Board firmly believes concerns should be resolved at the lowest organizational level by those individuals closest to the concern. Whenever a complaint or concern is brought to the attention of the Board it will be referred to the administration to be resolved. Prior to Board action however, the following should be completed:

  1. Matters should first be addressed to the teacher or employee.
     
  2. Unsettled matters from (a) above or problems and questions about individual attendance centers should be addressed to the employee's building principal
  3. Unsettled matters from (b) above or problems and questions concerning the District should be directed to the Superintendent.
  4. If a matter cannot be settled satisfactorily by the Superintendent, it may then be brought to the Board for consideration. To bring a concern, the individual shall notify the Board President or Board Secretary in writing, who may bring it to the attention of the entire Board.

It is within the discretion of the Board to address complaints from the members of the District community, and the Board will only consider whether to address complaints if they are in writing, signed, and the complainant has complied with this policy. The Board is not obligated to address a complaint and may defer to the decision of the Superintendent. If the Board elects not to address a complaint, the decision of the Superintendent shall be final. If the Board does elect to address a complaint, its decision shall be final.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 01/18/2021

 

dawn.gibson.cm… Sun, 01/30/2022 - 16:56

215 - Conflict of Interest

215 - Conflict of Interest

The Board believes that individual Board members should not be placed in a situation of having to choose between the welfare of the public school system and personal financial interests.  The mere existence of a temptation to dereliction of duty creates a conflict of interest.

Board members must be able to make decisions objectively.  It shall be a conflict of interest for a Board member to receive direct compensation from the District, unless exempted in this policy, for anything other than the actual and necessary expenses, including travel, incurred in the performance of official duties.  A Board member shall not act as an agent for a school textbook or school supply company during the Board member's term of office.  It shall not be a conflict of interest for Board members to receive compensation from the District for contracts to purchase goods or services if the benefit to the Board member does not exceed $6,000 in a fiscal year and if the contracts are made by the Board, upon competitive bid in writing, publicly invited, and opened.

The conflict of interest provisions do not apply to a contract that is a bond, note or other obligation of a school corporation if the contract is not acquired directly from the school corporation, but is acquired in a transaction with a third party, who may or may not be the original underwriter, purchaser, or obligee of the contract, or to a contract in which a director has an interest solely by reason of employment if the contract was made by competitive bid, in writing, publicly invited and opened, or if the remuneration for employment will not be directly affected as a result of the contract and duties of employment do not involve any of the preparation or procurement of any part of the contract.  The competitive bid section of the conflict of interest provision does not apply to a contract for professional services not customarily competitively bid.

It shall also be a conflict of interest for a Board member to engage in any outside employment or activity which is in conflict with the Board member’s official duties and responsibilities.  In determining whether outside employment or activity of a Board member creates a conflict of interest, situations in which an unacceptable conflict of interest shall be deemed to exist shall include, but not be limited to, any of the following:

  1. The outside employment or activity involves the use of the District’s time, facilities, equipment and supplies or the use of the District badge, uniform, business card or other evidence of office to give the board member or member of the board member’s immediate family an advantage or pecuniary benefit that is not available to other similarly situated members or classes of members of the general public.  For purposes of this section, a person is not “similarly situated” merely by being related to a board member.
     
  2. The outside employment or activity involves the receipt of, promise of, or acceptance of more or other consideration by the Board member or the Board member’s immediate family from anyone other than the state or the District for the performance of any act that the Board member would be required or expected to perform as part of the Board member’s regular duties or during the hours in which the Board member performs service or work for the District.
     
  3. The outside employment or activity is subject to the official control, inspection, review, audit, or enforcement authority of the Board member, during the performance of the Board member’s duties of office or employment.

If the outside employment or activity is employment or activity in (1) or (2) above, the Board member must cease the employment of or activity.  If the activity or employment falls under (3), then the Board member must:

  • Cease the outside employment or activity; or
  • Publicly disclose the existence of the conflict and refrain from taking any official action or performing any official duty that would detrimentally affect or create a benefit for the outside employment or activity.  Official action or official duty includes, but is not limited to, participating in any vote, taking affirmative action to influence any vote, or providing any other official service or thing that is not available generally to members of the public in order to further the interests of the outside employment or activity.

It shall be the responsibility of each Board member to be aware of an actual or potential conflict of interest.  It shall also be the responsibility of each Board member to take the action necessary to eliminate such a conflict of interest.  Should a conflict of interest arise, a Board member should not participate in any action relating to the issue from which the conflict arose.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 01/18/2021

 

dawn.gibson.cm… Sun, 01/30/2022 - 16:59

216 - Code of Ethics of the Board

216 - Code of Ethics of the Board

Board of Director members, as public officials, should strive to perform all the duties of the office in an ethical manner.  In general, the Board members should operate within the following Code of Ethics established by the Iowa Association of School Boards and adopted by the Eddyville-Blakesburg-Fremont Board of Directors as guidelines for Board members.

Board members’ actions, verbal and nonverbal, reflect the attitude and the beliefs of the District.  Therefore, Board members must conduct themselves professionally and in a manner fitting to their position.  Each Board member shall follow the code of ethics stated in this policy.

As a school board member:

  1. I will listen.
  2. I will respect the opinion of others.
  3. I will recognize the integrity of my predecessors and associates and the merit of their work.
  4. I will be motivated only by an earnest desire to serve my school district and the children of my school district community in the best possible way.
  5. I will not use the school district or any part of the school district program for my own personal advantage or for the advantage of my friends or supporters.
  6. I will vote for a closed session of the board if the situation requires it, but I will consider “star chamber” or “secret” sessions of board members unethical.
  7. I will recognize that to promise in advance of a meeting how I will vote on any proposition which is to be considered is to close my mind and agree not to think through other and points of view which may be presented in the meeting.
  8. I will expect, in board meetings, to spend more time on education programs and procedures than on business details.
  9. I will recognize that authority rests with the board in legal session and not with individual members of the board, except as authorized by law.
  10. I will make no disparaging remarks, in or out of the board meeting, about other member of the board or their opinions.
  11. I will express my honest and most thoughtful opinions frankly in board meetings in an effort to have decisions made for the best interests of the children and the education program. 
  12. I will insist that the members of the board participate fully in board action and recommend that when special committees are appointed, they serve only in an investigative and advisor and advisory capacity.
  13. I will abide by majority decisions of the board.
  14. I will carefully consider petitions, resolutions and complaints and will act in the best interests of the school district.
  15. I will not discuss the confidential business of the board in my home, on the street or in my office; the place for such discussion is the board meeting.
  16. I will endeavor to keep informed on local, state and national educational developments of significance so I may become a better board member.

In meeting my responsibility to my school district community:

  1. I will consider myself a trustee of public education and will do my best to protect it, conserve it, and advance it, giving to the children of my school district community the educational facilities that are as complete and adequate as it is possible to provide.
  2. I will consider it an important responsibility of the board to interpret the aims, methods and attitudes of the school district to the community.
  3. I will earnestly try to interpret the needs and attitudes of the school district community and do my best to translate them into the education program of the school district.
  4. I will attempt to procure adequate financial support for the school district.
  5. I will represent the entire school district rather than individual electors, patrons or groups.
  6. I will not regard the school district facilities as my own private property but as the property of the people.

In my relationship with Superintendent and employees:

  1. I will function, in meeting the legal responsibility that is mine, as a part of a legislative, policy-forming body, not as an administrative officer.
  2. I will recognize that it is my responsibility, together with that of my fellow board members to see the school district is properly run and not to run it myself.
  3. I will expect the school district to be administered by the best-trained technical and professional people it is possible to procure within the financial resources of the school district.
  4. I will recognize the Superintendent as executive officer of the board.
  5. I will work through the administrative employees of the board, not over or around them.
  6. I will expect the Superintendent to keep the board adequately informed through oral and written reports.
  7. I will vote to employ employees only after the recommendation of the Superintendent has been received.
  8. I will insist that contracts be equally binding on teachers and the board.
  9. I will give the Superintendent power commensurate with the Superintendent’s responsibility and will not in any way interfere with, or seek to undermine, the Superintendent’s authority.
  10. I will give the Superintendent friendly counsel and advice.
  11. I will present any personal criticism of employees to the Superintendent.
  12. I will refer complaints to the proper administrative officer.

To cooperate with other school boards:

  1. I will not employ a Superintendent, principal or teacher who is already under contract with another school district without first securing assurance from the proper authority that the person can be released from contract.
  2. I will consider it unethical to pursue any procedure calculated to embarrass a neighboring board or its representatives.
  3. I will not recommend an employee for a position in another school district unless I would employ the employee under similar circumstances.
  4. I will answer all inquiries about the standing and ability of an employee to the best of my knowledge and judgment, with complete frankness.
  5. I will associate myself with board members of other school districts for the purpose of discussing school district issues and cooperating in the improvement of the education program.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021

 

dawn.gibson.cm… Sun, 01/30/2022 - 17:01

217 - Board Member Liability

217 - Board Member Liability

Board members shall not be held personally liable for actions taken in the performance of their duties and responsibilities vested in them by the laws of Iowa and the members of the school district community within the scope of their official duties.  In carrying out the duties and responsibilities of their office, Board members shall act in good faith.

The District will defend, save harmless, and indemnify Board members against tort claims or demands, whether groundless or otherwise, arising out of an alleged act or omission occurring within the scope of their duties, unless it constitutes a willful or wanton act or omission.  However, the District will not save harmless or indemnify Board members for punitive damages.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021

 

dawn.gibson.cm… Sun, 01/30/2022 - 17:09

218 - President of the Board

218 - President of the Board

It is the responsibility of the board president to lead a well-organized Board in an efficient and effective manner. The Board President will set the tone of the Board meetings and, as the representative of the consensus of the Board, speak on behalf of the Board to the public.

The President of the Board is elected by a majority vote at the organizational meeting in odd-numbered years and at the annual meeting in even-numbered years, to serve a one-year term of office.

The President, in addition to presiding at the Board meetings, will take an active role in Board decisions by discussing and voting on each motion before the Board in the same manner as other Board members. Before making or seconding a motion, the Board President will turn over control of the meeting to either the Vice President or other Board member.

The Board President has the authority to call special meetings of the Board. Prior to Board meetings, the Board President will consult with the Superintendent on the development of the agenda for the meeting.

The Board President, as the chief officer of the District, will sign employment contracts and sign other contracts and District warrants approved by the Board and appear on behalf of the District in causes of action involving the District.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021

 

dawn.gibson.cm… Sun, 01/30/2022 - 17:09

219 - Vice President of the Board

219 - Vice President of the Board

The Vice President shall serve in the absence of the President and shall perform such other duties as may be assigned by the President or the Board.  If the Board President is unable or unwilling to carry out the duties required, it is the responsibility of the Vice President to carry out the duties of the President. If the President is unable or unwilling to complete the President’s term of office, the Vice President will serve as President for the balance of the President’s term of office, and a new Vice President will be elected.

The Vice President is elected by a majority vote at the organizational meeting of in odd-numbered years and at the annual meeting in even-numbered years, to serve a one-year term of office.

The Vice President will accept control of a Board meeting from the President when the President wishes to make or second a motion. The Vice President will take an active role in Board decisions by discussing and voting on matters before the Board in the same manner as other Board members.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/202

 

dawn.gibson.cm… Sun, 01/30/2022 - 17:10

220 - Secretary-Treasurer

220 - Secretary-Treasurer

It is the responsibility of the Board to annually appoint a Board Secretary-Treasurer.  A Board Secretary-Treasurer may be appointed from employees, other than a position requiring a teaching certificate, or from the public.  To finalize the appointment, the Board Secretary-Treasurer will take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter.  It is the responsibility of the Board to evaluate the Board Secretary-Treasurer annually.

It is the responsibility of the Board Secretary-Treasurer, as custodian of District records, to preserve and maintain the records and documents pertaining to the business of the Board; to keep complete minutes of special and regular Board meetings, including closed sessions; to keep a record of the results of regular and special elections; to keep an accurate account of school funds; to sign warrants drawn on the school funds after Board approval; and collect data on truant students.  The Board Secretary-Treasurer will also be responsible for filing the required reports with the Iowa Department of Education.

It is the responsibility of the Secretary-Treasurer to oversee the investment portfolio, to receive funds of the District, to pay out the funds for expenses approved by the Board, to maintain accurate accounting records for each fund, to report monthly regarding the investment portfolio and the status of each fund and to file required reports with the appropriate state agencies and other entities. It is also the responsibility of the Secretary-Treasurer to coordinate the financial records, the financial reports, the cash flow needs, and the investment portfolio of the District.

In the event the Board Secretary-Treasurer is unable to fulfil the responsibilities set out by the Board and the law, the Superintendent will assume those duties until the Board Secretary-Treasurer is able to resume the responsibility or a new Board Secretary-Treasurer is appointed.  The Board Secretary-Treasurer will give bond in an amount set by the Board.  The cost of the bond will be paid by the school district.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 03/15/2021

 

dawn.gibson.cm… Sun, 01/30/2022 - 17:11

221 - Legal Counsel

221 - Legal Counsel

The Board of Directors will annually appoint legal counsel to represent the school district as necessary for its proper conduct of legal affairs of the District.  Counsel will attend regular and special meetings of the Board, either in person or by telephone when telephonic representation is feasible, when requested to do so and will be available for consultation as needed.

Because it is often necessary to consult legal counsel as part of background information to be used by the Board in making decisions, and because at times the school district may be involved in litigation or other legal matters, the Superintendent, Board President, and Board Secretary-Treasurer are authorized to seek counsel’s services as needed.  The Board is to be kept informed of legal matters that are other than routine and of any legal services that may involve unusual expense to the District. 

Legal counsel shall be available for consultation as needed.  Legal counsel shall be paid on an hourly/case basis, rather than a retainer basis.

Individual Board members may only contact school legal counsel when the full Board has given permission for such consultation.  Otherwise, the Board member is responsible for paying any legal fees that may result.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 03/15/2021

 

dawn.gibson.cm… Sun, 01/30/2022 - 17:11

222 - Board Committees

222 - Board Committees

The Board may determine from time to time that Board committees may be required to assist the Board in its discharge of duties.  In addition to any legally required committees, the Board may appoint standing committees with specific charges. 

If the Board creates or appoints a committee, the Board and the committee will strive to follow all applicable federal and state laws.  The Board and the committee will strive to follow state open meetings and public records requirements.  The Board and the committee will also strive to follow state and federal requirements regarding gender balance on committees.

In no case shall a committee constitute a quorum of the Board of Directors.

Reports of Board committees shall be circulated in advance through the Superintendent's office, except in an emergency or as directed by the Board or president of the Board.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 03/15/2021

 

dawn.gibson.cm… Sun, 01/30/2022 - 17:12

223 - Ad Hoc Committees

223 - Ad Hoc Committees

Whenever the Board deems it necessary, the Board may appoint a committee composed of citizens, employees or students to assist the Board. Committees formed by the Board are ad hoc committees.

An ad hoc committee may be formed by Board action which will outline the duties and purpose of the committee. The committee is advisory in nature and has no duty or responsibility other than that specifically stated in the Board action. The committee will automatically dissolve upon the delivery of its final recommendation to the Board or upon completion of the duties outlined in the Board action. The Board will receive the report of the committee for consideration. The Board retains the authority to make a final decision on the issue. The committee may be subject to the open meetings law.

The method for selection of committee members will be stated in the Board action. When possible, and when the necessary expertise required allows, the committee members will be representative of the District community and will consider the various viewpoints on the issue. The Board may designate a Board member and the Superintendent to serve on an ad hoc committee. The committee will select its own chairperson, unless the Board designates otherwise.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 03/15/2021

 

dawn.gibson.cm… Sun, 01/30/2022 - 17:13

224 - Board Responsibility for Policy Development, Revision, and Dissemination

224 - Board Responsibility for Policy Development, Revision, and Dissemination

The Board shall develop and maintain a policy manual that provides a codification of its policy actions.   Board policy provides the general direction as to what the Board wishes to accomplish while allowing the Superintendent to implement Board policy.  Policies shall be reviewed on a regular basis to ensure relevance to current practices and compliance with the law.

The written policy statements contained in this manual provide guidelines and goals to the citizens, administration, employees and students in the District community.  The policy statements shall be the basis for the formulation of regulations by the administration.  The Board shall determine the effectiveness of the policy statements by evaluating periodic reports from the administration.

Policy statements may be proposed by a Board member, administrator, employee, student or member of the District community.  Proposed policy statements or ideas shall be submitted to the Superintendent’s office for possible placement on the Board agenda.  It shall be the responsibility of the Superintendent to bring these proposals to the attention of the Board.

The policies of the Board may be amended or revised by resolution adopted at any regular meeting, provided notice of such change shall have been given at a previous meeting. The Superintendent is authorized to submit written recommendations for revision of any existing policies as he deems necessary for the most efficient operation of the District. The Superintendent will notify all employees whenever revisions, additions or amendments are made. This notice procedure shall be required except for emergency situations, which shall be determined solely by the Board.

The Board shall give notice of proposed policy changes or adoption of new policies by placing the item on the agenda of two (2) Board meetings.  The proposed policy changes shall be available for the public and public comment will be allowed at both meetings prior to final Board action.  This notice procedure shall be required except for emergency situations.  If the Board adopts a policy in an emergency situation, a statement regarding the emergency and the need for immediate adoption of the policy shall be included in the minutes.  The Board shall have complete discretion to determine what constitutes an emergency situation.

The final action taken to adopt the proposed policy shall be approved by a simple majority vote of the Board.  The policy will be effective on the later of the date of passage or the date stated in the motion.

In the case of an emergency, a new or changed policy may be adopted by a majority vote of a quorum of the Board.  The emergency policy shall expire at the close of the third regular meeting following the emergency action, unless the policy adoption procedure stated above is followed and the policy is reaffirmed.

The Board shall, at least once every five years, review Board policy.  Each year, the Board may make a determination about the sections and/or series of the policy manual and the specific policies in the policy manual to be reviewed.  Once the policy has been reviewed, even if no changes were made, a notation of the date of review shall be made on the face of the policy statement.

It shall be the responsibility of the Superintendent to keep the Board informed as to legal changes at both the federal and state levels.  The Superintendent shall also be responsible for bringing proposed policy statement revisions to the Board’s attention.

If a policy is revised because of a legal change over which the Board has no control, the policy may be approved at one meeting at the discretion of the board.

The Board policy manual shall be housed in each District attendance center and in the central administration office.  Each Board member shall have a personal copy of the Board policy manual, either an electronic copy or a hard copy.  Persons wishing to review the Board policy manual shall contact the Board Secretary, who shall have a Board policy manual available for public inspection, either with an electronic copy or a hard copy.

It shall be the responsibility of the Board Secretary to ensure copies of new and revised policy statements are distributed to the custodians of Board policy manuals as soon as possible following the policy’s adoption.  Copies of changes in Board policy shall also be included in or attached to the minutes of the meetings in which the final action was taken to adopt the new or changed policy.

It shall be the responsibility of each Board member, during the Board member’s term of office, to keep the manual current and up-to-date and to surrender the manual to the Board Secretary at the conclusion of the Board member’s term of office.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 04/12/2021

 

dawn.gibson.cm… Sun, 01/30/2022 - 17:13

225 - Suspension of Policy

225 - Suspension of Policy

Generally, the Board will follow a Board policy and enforce it equitably.  The Board, and only the Board, may, in extreme emergencies of a very unique nature, suspend a policy.  It is within the discretion of the Board to determine when an extreme emergency of a very unique nature exists.  Reasons for suspension of a Board policy will be documented in Board minutes.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 04/12/2021

 

dawn.gibson.cm… Sun, 01/30/2022 - 17:14

226 - Absence of Policy

226 - Absence of Policy

When there is no Board policy in existence to provide guidance on a matter, the Superintendent is authorized to act accordingly under the circumstances surrounding the situation, keeping in mind the educational philosophy of the District and the financial condition of the District.

It shall be the responsibility of the Superintendent to inform the Board of the situation and the action taken and to document the action taken when necessary.  The Superintendent shall draft a policy recommendation if deemed appropriate.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 04/12/2021

 

dawn.gibson.cm… Sun, 01/30/2022 - 17:15

227 - Development and Enforcement of Administrative Regulations

227 - Development and Enforcement of Administrative Regulations

Administrative regulations may be necessary to implement Board policy. It is the responsibility of the Superintendent to develop administrative regulations.

In developing the administrative regulations, the Superintendent may consult with administrators or others likely to be affected by the regulations.  Once the regulations are developed, employees, students, and other members of the District community will be informed in a manner determined by the Superintendent.

The Board will be kept informed of the administrative regulations utilized and their revisions.  The Board may review and recommend change of administrative regulations prior to their use in the school district if they are contrary to the intent of Board policy.

It is the responsibility of the Superintendent to enforce administrative regulations.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 04/12/2021

 

dawn.gibson.cm… Sun, 01/30/2022 - 17:16

228 - Board Member Development Opportunities

228 - Board Member Development Opportunities

Board members are encouraged to participate in on-going development opportunities that address the needs of the individual Board member on a topical basis.

The development opportunities include the following:

  • Board President workshops
  • IASB District Director meetings
  • Legislative Meetings
  • State convention and regional meetings of IASB
  • National School Board Association Convention
  • State institutes and conferences
  • ABLE (Academy of Board Learning Experiences)

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 05/17/2021

 

dawn.gibson.cm… Sun, 01/30/2022 - 17:17

229 - Compensation and Expenses

229 - Compensation and Expenses

Members of the Board of Directors shall serve without pay.  They shall be reimbursed for actual and necessary expenses incurred in the performance of their duties as members of the Board.

Prior to reimbursement of actual and necessary expenses, a Board member must submit a detailed receipt indicating the date, purpose, and nature of the expense for each claim item. Failure to provide a detailed receipt will make the expense non-reimbursable. Personal expenses will be reimbursed by a Board member to the District no later than ten (10) working days following the date of the expense. In exceptional circumstances, the Board may allow a claim without a proper receipt. Written documentation explaining the exceptional circumstances will be maintained as part of the District's record of the claim.

It is the responsibility of the Board Secretary to compile the expenses of Board members and bring them to the Board for audit and approval in the same manner as other claims of the District. It is the responsibility of the Board to determine through the audit and approval process of the Board whether the expenses incurred by a Board member are actual and necessary expenses incurred in the performance of their official duties.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 05/17/2021

 

dawn.gibson.cm… Sun, 01/30/2022 - 17:17

230 - Attendance at National Meetings/Conventions

230 - Attendance at National Meetings/Conventions

After the Board determines that attendance at a national meeting or convention could be of benefit to the operation of the Board, the professional growth of an individual Board member, the District in general, and/or its students, the following procedures will be adhered to:

1.  Attendance shall be limited to two (2) Board members per national meeting/convention and individual members can attend no more than twice during their four-year term of office.  It is recommended that the Board President and Vice President attend each year unless they have previously attended a like meeting/convention during their four-year term of office.  When this occurs other Board members shall have the opportunity to attend on a rotating basis within the above guidelines.  During each member’s four-year term of office, it is recommended that they attend at least one such meeting/convention.

2.   After a decision has been made to attend and which members will be attending, a pre-convention meeting prior to departure will be held.  The purpose of such a meeting will be to examine the meeting/convention program in detail to determine which sessions to attend, what specific information to look for, and/or any specific questions/problems for which to seek solutions/possible alternatives.

3.   Each member shall make a formal report to the full Board upon return from the meeting/convention. It is suggested that the members attending such meetings/conventions compile a notebook to aid in reporting to the Board and for future reference.

4.   The costs to be reimbursed and/or allowed at District expense include; transportation, meals, lodging, applicable materials and/or equipment purchased, and tips.  No expenses shall be allowed/approved for friends or family who accompanied the Board members to the meeting/convention.  Receipts and vouchers shall be required prior to reimbursement and it is suggested that Board members keep a record of their expenses incurred while attending such meeting/convention.

5.   Entertainment, side trips, and other expenses incurred during free time will not be reimbursable by the school district to the Board members.

6.   In unusual or special circumstances the Board may waive the numbers limitation on members attending a particular convention.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 05/17/2021

 

dawn.gibson.cm… Sun, 01/30/2022 - 17:18

231 - Gifts to Board Members

231 - Gifts to Board Members

Board members may receive a gift on behalf of the school district. Board members will not, either directly or indirectly, solicit, accept or receive a gift, series of gifts or an honorarium unless the donor does not meet the definition of "restricted donor" stated below or the gift or honorarium does not meet the definition of gift or honorarium stated below.

A "restricted donor" is defined as a person or other entity which:

  • Is seeking to be or is a party to any one or any combination of sales, purchases, leases or contracts to, from or with the District;
  • Will be directly and substantially affected financially by the performance or non-performance of the Board member's official duty in a way that is greater than the effect on the public generally or on a substantial class of persons to which the person belongs as a member of a profession, occupation, industry or region; or
  • Is a lobbyist or a client of a lobbyist with respect to matters within the District's jurisdiction.

A "gift" is the giving of anything of value in return for which something of equal or greater value is not given or received. However, "gift" does not include any of the following:

  • Contributions to a candidate or a candidate's committee;
  • Information material relevant to a Board member's official function, such as books, pamphlets, reports, documents, periodicals or other information that is recorded in a written, audio or visual format;
  • Anything received from a person related within the fourth degree by kinship or marriage, unless the donor is acting as an agent or intermediary for another person not so related;
  • An inheritance;
  • Anything available or distributed to the general public free of charge without regard to the official status of the Board recipient;
  • Items received from a charitable, professional, educational or business organization to which the Board member belongs as a dues paying member if the items are given to all members of the organization without regard to an individual member's status or positions held outside of the organization and if the dues paid are not inconsequential when compared to the items received;
  • Actual expenses of a Board member for food, beverages, travel, and lodging for a meeting, which is given in return for participation in a panel or speaking engagement at the meeting when the expenses relate directly to the day or days on which the Board member has participation or presentation responsibilities;
  • Plaques or items of negligible resale value given as recognition for public service;
  • Nonmonetary items with a value of less than three dollars ($3.00) that are received from any one donor during one calendar day;
  • Items or services solicited or given to a state, national or regional organization in which the state of Iowa or a school district is a member for purposes of a business or educational conference, seminar or other meeting or solicited by or given to state, national or regional government organizations whose memberships and officers are primarily composed of state or local government officials or employees for purposes of a business or educational conference, seminar or other meeting;
  • Items or services received by members or representatives of members as part of a regularly scheduled event that is part of a business or educational conference, seminar or other meeting that is sponsored and directed by any state, national or regional government organization in which the state of Iowa or a political subdivision of the state of Iowa is a member or received at such an event by members or representatives of members of state, national or regional government organizations whose memberships and officers are primarily composed of state or local government officials or employees;
  • Funeral flowers or memorials to a church or non-profit organization;
  • Gifts which are given to a public official for the public official's wedding or twenty-fifth or fiftieth wedding anniversary;
  • Payment of salary or expenses by a Board member's employer or the firm in which the Board member is a member for the cost of attending a meeting of a subunit of an agency when the Board member whose expenses are being paid serves on a board, commission, committee, council or other subunit of the agency and the Board member is not entitled to receive compensation or reimbursement of expenses from the District;
  • Gifts other than food, beverages, travel, and lodging received by a Board member which are received from a person who is a citizen of a country other than the United States and is given during a ceremonial presentation or as a result of a custom of the other country and is of personal value only to the board member; or
  • Actual registration costs for informational meetings or sessions which assist a public official or public employee in the performance of the person's official functions. The costs of food, drink, lodging, and travel are not "registration costs" under this paragraph. Meetings or sessions which a public official or public employee attends for personal or professional licensing purposes are not "informational meetings or sessions which assist a public official or public employee in the performance of the person's official functions" under this paragraph.

An "honorarium" is anything of value that is accepted by, or on behalf of, a board member as consideration for an appearance, speech or article. An honorarium does not include any of the following:

  • Actual expenses of a Board member for registration, food, beverages, travel or lodging for a meeting, which is given in return for participation in a panel or speaking engagement at a meeting when the expenses relate directly to the day or days on which the Board member has participation or presentation responsibilities;
  • A nonmonetary gift or series of nonmonetary gifts donated within thirty (30) days to a public body, an educational or charitable organization or the department of general services; or
  • A payment made to a Board member for services rendered as part of a private business, trade or profession in which the Board member is       engaged if the payment is commensurate with the actual services rendered and is not being made because of the person's status as a Board member but, rather, because of some special expertise or other qualification.

It is the responsibility of each Board member to know when it is appropriate to accept or reject gifts or honorariums.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 05/17/2021

 

dawn.gibson.cm… Sun, 01/30/2022 - 17:19

232 - Rules of Order

232 - Rules of Order

An orderly Board meeting allows the Board members to participate in the discussion and decision process on an issue confronting the District.  Rules of order for Board meetings allow District business and the relative information concerning the business to be brought to the attention of the Board.  They also allow the Board to discuss, act upon, and make a clear record of District business in a regular, ordered, reasonable, and consistent manner.

It shall be the responsibility of each Board member to follow the rules of order stated in this policy at each meeting, and it shall be the responsibility of the presiding officer to conduct the Board meeting within these rules.

The Board shall follow Robert’s Rule of Order, Revised, latest edition as modified by this policy and subsequent rule.

The purpose of modified rules adopted by the Board are:

  • To establish guidelines by which the business of the Board can be conducted in a regular and internally consistent manner;
  • To organize the meetings so all necessary matters can be brought to the Board and decisions of the Board can be made in an orderly and reasonable manner;
  • To insure members of the Board, concentrating on the substantive issues at hand, have the necessary information to make decisions, and to insure adequate discussion of decisions to be made; and,
  • To insure meetings and actions of the Board are conducted so as to be informative to the staff and the public, and to produce a clear record of actions taken and decisions made.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 06/21/2020

 

dawn.gibson.cm… Sun, 01/30/2022 - 17:26

300 - DISTRICT ADMINISTRATION

300 - DISTRICT ADMINISTRATION Jen@iowaschool… Sun, 01/09/2022 - 21:53

301 - General Leadership Duties

301 - General Leadership Duties

It is the policy of the Board of Directors that Eddyville-Blakesburg-Fremont Community School District administrators provide educational leadership and implement the educational philosophy of the District.  They are responsible for the day-to-day operations of the District and to deal initially with all issues arising from those operations.  In carrying out these operations, the administrators are guided by Board policies, the law, the needs of the students, and the wishes of the citizens in the District community.

It is the responsibility of the administrators to implement and enforce the policies of the Board, to oversee employees, to monitor educational issues confronting the District, and to inform the Board about District operations.

While the Board holds the Superintendent ultimately responsible for these duties, the principals are more directly responsible for educational results, for the administration of the school facilities, and for the employees.

The Board and the administration shall work together to share information and decisions under the management team concept.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 06/21/2021

 

dawn.gibson.cm… Mon, 01/24/2022 - 10:40

302 - Management

302 - Management

The Board and the administrators will work together in making decisions and setting goals for the District.  This effort is designed to obtain, share, and use information to solve problems, make decisions, and formulate District policies and regulations.

It is the responsibility of each administrator to fully participate in the management of the District by investigating, analyzing, and expressing their views on issues.  Those Board members or administrators with special expertise or knowledge of an issue may be called upon to provide information.  Each Board member and administrator will support the decisions reached on the issues confronting the District.

The Board is responsible for making the final decision in matters pertaining to the District. It is the responsibility of the Superintendent to develop guidelines for cooperative decision-making.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 06/21/2021

 

dawn.gibson.cm… Mon, 01/24/2022 - 10:41

303 - Management Team

303 - Management Team

The Board considers all those who have a role in the recruitment or release of employees to be part of the management team.  The management team is headed by the Superintendent.  The Superintendent will convene meetings to discuss District policies, administrative procedures, and other business brought to the Superintendent's attention.

The management team will meet with the Board upon the Board's request or Superintendent's recommendation to review overall operations of the District and conditions affecting the management team.  The management team will have no relationship to the formal negotiating unit.  In the event a member or members of the management team are unable to resolve a problem, a committee of one Board member, one management team member, and the Superintendent will investigate the circumstances and make a recommendation.  If the recommendation does not settle the matter, the Board and the management team will meet to resolve the matter.  The Board may seek the advice of outside management consultants to assist in resolving the matter.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 06/21/2021

 

dawn.gibson.cm… Mon, 01/24/2022 - 10:42

304 - Superintendent Qualifications, Recruitment, and Appointment

304 - Superintendent Qualifications, Recruitment, and Appointment

The Board will employ a Superintendent to serve as the chief executive officer of the Board, to conduct the daily operations of the District, and to implement Board policy with the power and duties prescribed by the Board and the law.

The Board will consider applicants that meet or exceed the standards set by the Iowa Department of Education and the qualifications established in the job description for the Superintendent position.  In employing a Superintendent, the Board will consider the qualifications, credentials, and records of the applicants without regard to race, color, creed, religion, sex, national origin, age, disability, sexual orientation, genetic information or gender identity.  In keeping with the law, however, the Board will consider the veteran status of the applicants.  The Board will look closely at the training, experience, skill, and demonstrated competence of qualified applicants in making its final decision.

In choosing a Superintendent, the Board will also consider the District's educational philosophy, financial situation, organizational structure, education programs, and other factors deemed relevant by the Board.

The Board may contract for assistance in the search for a Superintendent.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 07/19/2021

 

dawn.gibson.cm… Mon, 01/24/2022 - 10:42

305 - Superintendent Duties and Responsibilities

305 - Superintendent Duties and Responsibilities

The Board employs a Superintendent of schools to serve as the chief executive officer of the Board.  The Board delegates to the Superintendent the authority to implement Board policy and to execute decisions made by the Board concerning the internal operations of the District, unless specifically stated otherwise.  The Superintendent shall be vested with the necessary authority and be provided the appropriate personnel to carry out the responsibilities of the position.

The Superintendent shall be responsible for the implementation and execution of Board policy and the observance of Board policy by employees and students.  The Superintendent shall be responsible for overall supervision and discipline of employees and the education program.

The Superintendent shall attend all meetings of the Board.  The Superintendent may provide the Board with information, advice, and recommendations, but shall not vote.

In executing the above-stated duties, the Superintendent shall consider the financial situation of the District as well as the needs of the students.

The specific responsibilities of the Superintendent include, but are not limited to the following:

  • Interprets and implements all Board policies and all state and federal laws relevant to education;
  • Supervises, either directly or through delegation, all activities of the school system according to, and consistent with, the policies of the Board;
  • Represents the Board as a liaison between the District and the community;
  • Establishes and maintains a program of public relations to keep the public well-informed of the activities and needs of the District, effecting a wholesome and cooperative working relationship between the District and the community;
  • Attends and participates in all meetings of the Board, except when the Superintendent’s employment or salary is under consideration, and makes recommendations affecting the District;
  • Reports to the Board on such matters as deemed material to the understanding and proper management of the District or as the Board may request;
  • Assumes responsibility for the overall financial planning of the District and for the preparation of the annual budget, and submits it to the Board for review and approval;
  • Establishes and maintains efficient procedures and effective controls for all expenditures of District funds in accordance with the adopted budget, subject to the direction and approval of the Board;
  • Files, or causes to be filed, all reports required by law;
  • Makes recommendations to the Board for the selection of employees for the District;
  • Makes and records assignments and transfers of all employees pursuant to their qualifications;
  • Employs such employees as may be necessary, within the limits of budgetary provisions and subject to the Board’s approval;
  • Recommends to the Board, for final action, the promotion, salary change, demotion, or dismissal of any employee;
  • Prescribes rules for the classification and advancement of students, and for the transfer of students from one building to another in accordance with Board policies;
  • Summons employees of the District to attend such regular and occasional meetings as are necessary to carry out the education program of the District;
  • Supervises methods of teaching, supervision, and administration in effect in the schools;
  • Attends such conventions and conferences as are necessary to keep informed of the latest educational trends;
  • Accepts responsibility for the general efficiency of the school system, for the development of the employees, and for the educational growth and welfare of the students;
  • Defines educational needs and formulates policies and plans for recommendation to the Board;
  • Makes administrative decisions necessary for the proper functioning of the District;
  • Responsible for scheduling the use of buildings and grounds by all groups and/or organizations;
  • Acts as the purchasing agent for the Board, and establishes procedures for the purchase of books, materials and supplies;
  • Approves vacation schedules for employees;
  • Conducts periodic District administration meetings; and,
  • Performs other duties as may be assigned by the Board.
  • Supervises the establishment or modification of the boundaries of school attendance and transportation areas subject to approval of the Board.
  • Directs studies of buildings and sites, taking into consideration population trends and the educational and cultural needs of the District in order to ensure timely decisions by the Board and the electorate regarding construction and renovation projects.

This list of duties shall not act to limit the Board’s authority and responsibility over the Superintendent.  In executing these duties and others the Board may delegate, the Superintendent shall consider the District’s financial condition as well as the needs of the students in the District.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 07/19/2021

 

dawn.gibson.cm… Mon, 01/24/2022 - 10:43

306 - Superintendent Evaluation

306 - Superintendent Evaluation

The Board will conduct an ongoing evaluation of the Superintendent on the Superintendent's skills, abilities, and competence. Annually, the Board will formally evaluate the Superintendent. The goal of the Superintendent's formal evaluation is to ensure the education program for the students is carried out, promote growth in effective administrative leadership, clarify the Superintendent's role, clarify the immediate priorities of the Board, and develop a working relationship between the Board and the Superintendent.

The formal evaluation will be based on the following principles:

  • The evaluation criteria shall be in writing, clearly stated, and mutually agreed upon by the Board and the Superintendent.
  • The evaluation criteria will be related to the Superintendent’s job description.
  • The formal evaluation process will be conducted annually at a time previously agreed upon.
  • Each Board member shall have an opportunity to individually evaluate the Superintendent, and these individual evaluations will be complied into an overall evaluation by the entire Board.
  • The Board may discuss its evaluation of the Superintendent. This discussion may take place in closed session upon a request for a closed session from the Superintendent.
  • The individual evaluation by each Board member, if the individual Board members so desire, will not be reviewed by the Superintendent. However, Board members are urged to communicate their criticisms and concerns to the Superintendent.
  • The Board President will develop a written summary of the individual evaluations, including both the strengths and the weaknesses of the  Superintendent, and place it in the Superintendent's personnel file to be incorporated into the next cycle of evaluations.

This policy supports and does not preclude the ongoing informal evaluation of the Superintendent's skills, abilities and competence.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 07/19/2021

 

dawn.gibson.cm… Mon, 01/24/2022 - 10:50

307 - Superintendent Contract and Contract Nonrenewal

307 - Superintendent Contract and Contract Nonrenewal

The length of the contract for employment between the Superintendent and the Board is determined by the Board and stated in the Superintendent’s contract.  The contract will begin on July 1 and end on June 30.  The contract will state the terms of employment.

The first three (3) years of employment of a newly employed superintendent is considered a probationary period.  The Board may extend the probationary period for an additional year upon the consent of the Superintendent.  In the event of termination of a probationary or non-probationary Superintendent, the Board shall afford the Superintendent appropriate due process.  The Superintendent and Board may mutually agree to terminate the Superintendent’s contract.

If a Superintendent's contract is not being renewed by the Board, the contract will be extended automatically for additional one year periods beyond the end of its term until it is modified or terminated as mutually agreed to by the parties or until the Superintendent's contract is terminated consistent with statutory termination procedures.

It is the responsibility of the Board to provide the contract for the Superintendent. If the Superintendent wishes to resign, to be released from a contract or to retire, the Superintendent must comply with Board policies dealing with retirement, release or resignation.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 07/19/2021

 

dawn.gibson.cm… Mon, 01/24/2022 - 10:52

308 - Superintendent Salary and Other Compensation

308 - Superintendent Salary and Other Compensation

The Board has complete discretion to set the salary of the Superintendent.  It is the responsibility of the Board to set the salary and benefits of the Superintendent at a level that will include consideration of, but not be limited to, the economic condition of the District and the training, experience, skill, and demonstrated competence of the Superintendent.  The salary is set at the beginning of each contract term and included in each contract.

In addition to the salary and benefits, the Superintendent's actual and necessary expenses are paid by the District when the Superintendent is performing work-related duties.  It is within the discretion of the Board to pay dues to professional organizations for the Superintendent.

The Board may approve the payment of dues and other benefits or compensation over and above the Superintendent's contract.  Approval of dues and other benefits or compensation will be included in the records of the Board in accordance with Board policy.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 08/16/2021

 

dawn.gibson.cm… Mon, 01/24/2022 - 10:53

309 - Superintendent Professional Development

309 - Superintendent Professional Development

The Board encourages the Superintendent to continue professional growth by being involved in professional organizations, attending conferences, continuing education, and participating in other professional activities.

It is the responsibility of the Superintendent to arrange the Superintendent's schedule in order to enable attendance at various conferences and events.  If a conference or event requires the Superintendent to be absent from the office for more than three (3) days, requires overnight travel or involves unusual expense, the Superintendent will bring it to the attention of the Board President prior to attending the event.

The Superintendent will report to the Board after an event.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 08/16/2021

 

dawn.gibson.cm… Mon, 01/24/2022 - 10:54

310 - Administrative Cabinet

310 - Administrative Cabinet

The administrative cabinet will be composed of all administrators in the District.

The administrative cabinet shall meet at regularly scheduled time periods to consider an agenda prepared by the Superintendent which shall include items suggested by members of the staff. Members of the staff required to be present at administrative cabinet meetings may sometimes vary according to needs and involvement.

 

 

REVIEWED: 11/18/2019 – APPROVED: 12/03/ 2019
REVIEWED: 08/16/2021

 

dawn.gibson.cm… Mon, 01/24/2022 - 10:54

311 - Administrative Positions

311 - Administrative Positions

The District will have, in addition to the Superintendent, such other administrators as the Board believes, in its discretion, are necessary for the day to day operations of the District.

These administrators will work closely with the Superintendent in the day-to-day operations of the District.

It is the responsibility of these administrators to uphold Board policy, to instill a positive, cooperative environment with employees, and to share their expertise with each other and the Board under the management team concept.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 08/16/2021

 

dawn.gibson.cm… Mon, 01/24/2022 - 10:55

312 - Administrator Qualifications, Recruitment, and Appointment

312 - Administrator Qualifications, Recruitment, and Appointment

The Board will employ building principals and other administrators, in addition to the Superintendent, to assist in the daily operations of the District.

The Board will consider applicants who meet or exceed the standards set by the Iowa Department of Education and the qualifications established in the job description for the position.  In employing an administrator, the Board shall consider the qualifications, credentials, and records of the applicants without regard to race, color, creed, religion, sex, national origin, age, disability, sexual orientation, genetic information or gender identity.  In keeping with the law, however, the Board will consider the veteran status of the applicants.  The Board will look closely at the training, experience, skill, and demonstrated competence of qualified applicants in making its final decision.

In choosing an administrator, the Board will also consider the District's educational philosophy, financial condition, organizational structure, education programs, and other factors deemed relevant by the Board.

It is the responsibility of the Superintendent to make a recommendation to the Board for filling an administrative position, based on the requirements stated in this policy.  The Board will act only on the Superintendent's recommendation.

The Board may contract for assistance in the search for administrators.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 09/20/2021

 

dawn.gibson.cm… Mon, 01/24/2022 - 10:56

313 - Administrator Contract and Contract Nonrenewal

313 - Administrator Contract and Contract Nonrenewal

The length of the contract for employment between an administrator and the Board will be determined by the Board and stated in the contract.  The contract will also state the terms of the employment.

The first three (3) years of employment of a newly employed administrator shall be considered a probationary period.  The probationary period may be extended for an additional year upon the consent of the administrator.  In the event of termination of a probationary or non-probationary administrator, the Board shall afford the administrator appropriate due process.  The administrator and Board may mutually agree to terminate the administrator’s contract.

If an administrator’s contract is not being renewed by the Board, the contract will be extended automatically for additional one year periods beyond the end of its term until it is modified or terminated as mutually agreed to by the parties or until the administrator’s contract is terminated consistent with statutory termination procedures

It is the responsibility of the Superintendent to create a contract for each administrative position.

Administrators who wish to resign, to be released from a contract or to retire, must comply with Board policies regarding the areas of resignation, release or retirement.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 09/20/2021

 

dawn.gibson.cm… Mon, 01/24/2022 - 10:56

314 - Administrator Salary and Other Compensation

314 - Administrator Salary and Other Compensation

The Board has complete discretion to set the salary of the administrators.  It is the responsibility of the Board to set the salary and benefits of the administrators at a level that will include consideration of, but not be limited to, the economic condition of the District and the training, experience, skill, and demonstrated competence of the administrators.  The salary will be set at the beginning of each contract period.

In addition to the salary and benefits agreed upon, the administrator's actual and necessary expenses will be paid by the District when the administrator is performing work-related duties.  The Board will approve the payment of other benefits or compensation over and above the administrator's contract.  Approval of other benefits or items of an administrator's compensation will be included in the records of the Board in accordance with Board policy.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 09/20/2021

 

dawn.gibson.cm… Mon, 01/24/2022 - 10:57

315 - Administrator Duties

315 - Administrator Duties

Administrators will be hired by the Board to assist the Superintendent in the day-to-day operations of the District.

Each attendance center will have a building principal responsible for the administration and operation of the attendance center.  Each building principal, as chief administrator of the assigned attendance center, is responsible for the building and grounds, for the students and employees assigned to the attendance center, for school activities at the attendance center, for the education program offered in the attendance center, and the budget for the attendance center.  The principal is considered the professional advisor to the Superintendent in matters pertaining to the attendance center supervised by the principal.  Although the principals serve under the direction of the Superintendent, duties of the principal may include, but not be limited to the following:

  • Cooperate in the general organization and plan of procedure in the school under the principal's supervision;
  • Supervision of the teachers in the principal's attendance center;
  • Maintain the necessary records for carrying out delegated duties;
  • Work with the Superintendent in rating, recommending, and selecting supervised employees whenever possible;
  • Work with the Superintendent in determining the education program to be offered and in arranging the schedules.  As much of the schedule as possible should be made before school closes for summer vacation.  In the matter of courses offered, the final approval rests with the Superintendent who is in turn responsible to the Board;
  • Ensure that proper care is taken of all school books, supplies, materials, equipment, furniture, and facilities;
  • Instruct teachers to make a complete annual inventory of all school property contained in their individual rooms.  This inventory is reviewed and filed with the Board Secretary;
  • Investigate excessive cases of absence or tardiness of students and notify the parents or guardians of unexcused absence or tardiness.  All such cases should be reported to the Superintendent;
  • Make such reports from time to time as the Superintendent may require;
  • Maintain the regular schedule of school hours established by the Board and make no temporary changes in the schedule without the consent of the Superintendent;
  • Promptly notify the Superintendent whenever ventilation, sanitation or heating of the building is unsatisfactory;
  • Contribute to the formation and implementation of general policies and procedures of the school;
  • Perform such other duties as may be assigned by the Superintendent.

This list of duties will not act to limit the Board's authority and responsibility over the position of the administrators.  In executing these duties and others the Board may delegate, the administrators will consider the District's financial condition as well as the needs of the students in the District.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 09/20/2021

 

 

dawn.gibson.cm… Mon, 01/24/2022 - 10:58

316 - Administrator Evaluation

316 - Administrator Evaluation

The Superintendent will conduct an ongoing process of evaluating the administrators on their skills, abilities, and competence.  At a minimum, the Superintendent will formally evaluate the administrators annually.  The goal of the formal evaluation process is to ensure that the educational program for the students is carried out, ensure student learning goals of the District are met, promote growth in effective administrative leadership for the District, clarify the administrator's role as defined by the Board and the Superintendent, ascertain areas in need of improvement, clarify the immediate priorities of the responsibilities listed in the job description, and develop a working relationship between the Superintendent and the administrator.

The Superintendent is responsible for designing an administrator evaluation instrument.  The formal evaluation will include written criteria related to the job description.  The Superintendent, after receiving input from the administrators, will present the formal evaluation instrument to the Board for approval.

The formal evaluation will also include an opportunity for the administrator and the Superintendent to discuss the written criteria, the past year's performance, and the future areas of growth.  The evaluation is completed by the Superintendent, signed by the administrator, and filed in the administrator's personnel file.

It is the responsibility of the Superintendent to conduct a formal evaluation of probationary administrators and non-probationary administrators prior to May 15.

This policy supports and does not preclude the ongoing informal evaluation of the administrator's skills, abilities, and competence.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 10/18/2021

 

dawn.gibson.cm… Mon, 01/24/2022 - 10:59

317 - Administrator Professional Development

317 - Administrator Professional Development

The Board encourages the administrators to continue their professional growth by becoming involved in professional organizations, attending conferences, continuing their education, and participating in other professional activities.

It is the responsibility of the administrators to arrange their schedules in order to attend various conferences and events in which they are involved.  Prior to attendance at an event, the administrator must receive approval from the Superintendent.  In the case where overnight travel or unusual expense is involved, the Superintendent will bring it to the attention of the Board prior to the administrator attending the event.  The administrator will report to the Superintendent after an event.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 10/18/2021

 

dawn.gibson.cm… Mon, 01/24/2022 - 10:59

318 - Administrator Code of Ethics

318 - Administrator Code of Ethics

Administrators, as part of the educational leadership in the District community, represent the views of the District.  Their actions, verbal and nonverbal, reflect the attitude and the beliefs of the District.  Therefore, administrators will conduct themselves professionally and in a manner fitting to their position.

Each administrator will follow the code of ethics stated in this policy.  Failure to act in accordance with this code of ethics or in a professional manner, in the judgment of the Board, will be grounds for discipline up to, and including, discharge.

The professional school administrator:

  • Upholds the honor and dignity of the profession in actions and relations with students, colleagues, Board members, and the public;
  • Obeys local, state, and national laws; holds to high ethical and moral standards; and gives loyalty to this country and to the cause of democracy and liberty;
  • Accepts the responsibility to master and contribute to the growing body of specialized knowledge, concepts, and skills which characterize school administration as a profession;
  • Strives to provide the finest possible educational experiences and opportunities to the members of the District community;
  • Seeks to preserve and enhance the prestige and status of the profession when applying for a position or entering into contractual agreements;
  • Carries out in good faith the policies duly adopted by the local Board and the regulations of state authorities and renders professional service;
  • Disallows consideration of private gain or personal economic interest to affect the discharge of professional responsibilities;
  • Recognizes public schools are the public's business and seeks to keep the public informed about their schools; and,
  • Supports and practices the management team concept.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 10/18/2021

 

dawn.gibson.cm… Mon, 01/24/2022 - 11:00

319 - Succession and Authority to the Superintendent

319 - Succession and Authority to the Superintendent

In the absence of the Superintendent, it is the responsibility of the other administrators to assume the Superintendent's duties. The succession of authority to the Superintendent is in this order: Jr/Sr High School Principal, Eddyville Elementary Principal, Blakesburg Elementary Principal, Fremont Elementary Principal.

If the absence of the Superintendent is temporary, the successor will assume only those duties and responsibilities of the Superintendent that require immediate action.  If the Board determines the absence of the Superintendent will be a lengthy one, the Board will appoint an acting superintendent to assume the responsibilities of the Superintendent.  The successor will assume the duties when the successor learns of the Superintendent's absence or when assigned by the Superintendent or the Board.

References to "Superintendent" in this policy manual will mean the "Superintendent or the Superintendent's designee" unless otherwise stated in the Board policy.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 10/18/2021

 

dawn.gibson.cm… Mon, 01/24/2022 - 11:01

400 - STAFF

400 - STAFF Jen@iowaschool… Sun, 01/09/2022 - 21:54

400 - General Principles

400 - General Principles

400
GENERAL PRINCIPLES, LICENSED EMPLOYEE QUALIFICATIONS, RECRUITMENT, SELECTION AND EVALUATION

Employees provide a variety of important services for the District.  All employees have an impact on the District environment by the dedication to their work and their actions.  As role models for the students, employees shall promote a cooperative, enthusiastic, and supportive learning environment for the students.

Licensed Employee Qualifications, Recruitment and Selection
In striving to achieve a quality educational program, the Board’s goal is to obtain and retain qualified and effective employees. The Board shall have the discretion to determine the number, the qualifications, and the duties of the positions and the District’s standards of acceptable performance.

Recruitment of staff members of the District shall be the responsibility of the Superintendent. In the discharge of this responsibility, the Superintendent shall make such use of other administrative and supervisory staff members as may be both practical and effective. It shall be the responsibility of the Superintendent to make recommendations to the Board prior to Board action.

Persons interested in a licensed position, other than administrative positions which will be employed in accordance with Board policies in Series 300, “Administration,” will have an opportunity to apply and qualify for licensed positions in the school district in accordance with applicable laws and district policies regarding equal employment.  Job applicants for licensed positions will be considered on the basis of the following:
●    Training, experience, and skill;
●    Nature of the occupation;
●    Demonstrated competence; and
●    Possession of, or ability to obtain, state license if required for the position.

All job openings shall be submitted to the Iowa Works website for posting on the online state job posting system. Additional announcements of the position may occur in a manner which the superintendent believes will inform potential applicants about the position.  Whenever possible, the preliminary screening of applicants will be conducted by the administrator who will be directly supervising and overseeing the person being hired.

The board will employ licensed employees after receiving a recommendation from the superintendent. The superintendent, however, will have the authority to employ a licensed employee on a temporary basis until a recommendation can be made and action can be taken by the Board on the position.

Any final offer will be contingent upon the employee successfully passing background checks. The employee may be required by the District to sign a release for certain background checks. 

Licensed Employee Evaluation:
Evaluation of licensed employees on their skills, abilities and competence is an ongoing process supervised by the building principals and conducted by approved evaluators.  The goal of the formal evaluation of licensed employees, other than administrators, but including extracurricular employees, is to improve the education program, to maintain licensed employees who meet or exceed the board's standards of performance, to clarify the licensed employee's role, to ascertain the areas in need of improvement, to clarify the immediate priorities of the board, and to develop a working relationship between the administrators and other employees.

The formal evaluation criteria is in writing and approved by the board.  The formal evaluation will provide an opportunity for the evaluator and the licensed employee to discuss performance and the future areas of growth.  The formal evaluation is completed by the evaluator, signed by the licensed employee and filed in the licensed employee's personnel file. This policy supports, and does not preclude, the ongoing informal evaluation of the licensed employee's skills, abilities and competence.

Licensed employees will be required to:
●    Demonstrate the ability to enhance academic performance and support for and implementation of the school district's student achievement goals.
●    Demonstrate competency in content knowledge appropriate to the teaching position.
●    Demonstrate competency in planning and preparation for instruction.
●    Use strategies to deliver instruction that meets the multiple learning needs of students.
●    Use a variety of methods to monitor student learning.
●    Demonstrate competence in classroom management.
●    Engage in professional growth.
●    Fulfill professional responsibilities established by the school district.

It is the responsibility of the superintendent to ensure licensed employees are evaluated.  New and probationary licensed employees are evaluated at least twice each year.

Board policies in this series shall apply to employees regardless of their position.

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 11/22/2021
REVISED: 11/20/2023 – APPROVED: 11/27/2023

dawn.gibson.cm… Sun, 02/06/2022 - 13:32

401 - Equal Employment Opportunity/Affirmative Action

401 - Equal Employment Opportunity/Affirmative Action

The District will provide equal opportunity to employees and applicants for employment in accordance with applicable equal employment opportunity and affirmative action laws, directives, and regulations of federal, state, and local governing bodies.  Opportunity to all employees and applicants for employment includes hiring, placement, promotion, transfer or demotion, recruitment, advertising or solicitation for employment, treatment during employment, rates of pay or other forms of compensation, and layoff or termination.  The District will not discriminate on the basis of age, race, creed, color, gender, sex, sexual orientation, gender identity, national origin, religion, disability or genetic information in its employment practices.

Individuals who file an application with the District will be given consideration for employment if they meet or exceed the qualifications set by the Board, administration and the Department of Education for the position for which they apply.  The District will take affirmative action in major job categories where women, men, minorities, and persons with disabilities are underrepresented.  In employing individuals, the Board shall consider the qualifications, credentials, and records of the applicants without regard to the applicant’s age, race, creed, color, gender, sex, sexual orientation, gender identity, national origin, religion, disability or genetic information.  In keeping with the law, the Board will consider the veteran status of applicants.

Prior to a final offer of employment for any position, the District will perform any background check required by law.  The District may determine on a case by case basis that, based on the duties, some positions within the District will require more through background checks.  Based upon the results of the background checks, the District will determine whether an offer will be extended and may withdraw a previously extended offer.

Employees will support and comply with the District’s established equal employment opportunity and affirmative action policies.  Employees will be given notice of this policy annually.  Additionally, all persons, agencies, vendors, contractors, and other persons and organizations doing business with or performing services for the District are required to subscribe to all applicable federal, state, and local laws, executive orders, rules, and regulations pertaining to contract compliance and equal employment opportunity.

Advertisement and notices for vacancies within the District will contain the following statement: “The Eddyville-Blakesburg-Fremont Community School District is an equal employment opportunity employer.”  The statement will also appear on application forms.

The District has adopted grievance procedures for processing complaints of discrimination. If an employee or applicant for employment has questions or a grievance related to sex discrimination pursuant to Title IX, please contact Mary McCrea, Title IX Coordinator, 222 Walnut St, Eddyville, Iowa 52553, 641-969-4226, mary.mccrea@rocketsk12.org, or the U.S. Department of Education (attn. Assistant Secretary, Office for Civil Rights; 400 Maryland Avenue Southwest, Washington, DC 20202; 800-421-3481; OCR@ed.gov).  If an employee or applicant for employment has questions or a grievance related to any other provision of this policy, please contact the Superintendent, 222 Walnut St, Eddyville, Iowa 52553, 641-969-4226; to the Director of the Iowa Civil Rights Commission, 400 East 14th Street, Des Moines, Iowa 50319-1004, 1-800-457-4416; to the Office for Civil Rights Chicago Office, United States Department of Education, Citigroup Center, 500 W. Madison Street, Suite 1475, Chicago, Illinois 60661-4544, (312) 730-1560; or to the Equal Employment Opportunity Commission Chicago Office, 500 W. Madison Street, Suite 2000, Chicago, Illinois 60661, 1-800-669-4000.  Inquiries may also be directed to the Director, Iowa Department of Education, Grimes State Office Building, 400 East 14th Street, Des Moines, Iowa 50319-0146.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 11/22/2021

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:33

402 - Employee Physical Examinations

402 - Employee Physical Examinations

Employees will be required to submit to a pre-employment physical examination after an offer of employment has been made and before the beginning of service.  The District will provide the standard examination form to be completed by an appropriately licensed health care provider who performs the physical examination.  A written report of the physical examination shall be submitted to the District.  The date by which any such physical examination report shall be submitted to the District shall be determined by the Superintendent, but in no case shall be any less than five (5) business days prior to the first working day.

Bus drivers will be examined using all applicable state and federal criteria at the beginning of employment and every two years thereafter.

Fitness-for-duty examinations may be required following an absence from work due to illness, if there is a reasonable belief that the employee is unable to perform the essential functions of the job or if there is a reasonable belief that the employee poses a direct threat to the employee or others because of a health condition.  A direct threat occurs when an individual poses a significant risk of substantial harm to himself/herself or others and the risk cannot be reduced below the direct threat level through reasonable accommodations.

All information regarding the medical condition or history of an employee must be kept in files separate from the employee’s personnel records and treated as a confidential medical record subject to state and federal confidentiality laws.

The District will provide an examination form to be completed by the personal physician of the employee.  The District also reserves the right to request additional physical or mental evaluation as deemed by a licensed physician for job performance.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 11/22/2021

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:34

403 - Communicable Diseases

403 - Communicable Diseases

Some employees with a communicable disease, as defined by law, may be allowed to attend to their customary employment duties without creating a risk of transmission of the illness to students or other employees. There may be a greater risk of transmission of some communicable diseases for some employees with certain conditions than for other employees infected with the same disease. 

Employees with a communicable disease will be allowed to perform their customary employment duties provided they are able to perform the essential functions of their position and their presence does not create a substantial risk and/or direct threat of illness or transmission to students or other employees. The term communicable disease shall mean an infectious or contagious disease spread from person to person, or animal to person, or as defined by law. A direct threat occurs when an individual poses a significant risk of substantial harm to himself/herself or others and the risk cannot be reduced below the direct threat level through reasonable accommodations. 

An employee who is at work and who has a communicable disease that poses a direct threat, as defined above, shall report the condition to the Superintendent any time the employee is aware that the employee’s condition poses a direct threat. Any individual who has information that a District employee may have a communicable disease is encouraged to report the information to the Superintendent. 

Prevention and control of communicable diseases is included in the District's bloodborne pathogens exposure control plan. The procedures will include scope and application, definitions, exposure control, methods of compliance, universal precautions, vaccination, post-exposure evaluation, follow-up, communication of hazards to employees, and record keeping. This plan is reviewed annually by the Superintendent and school nurse. 

The Superintendent shall determine on a case-by-case basis whether the presence of an employee with a communicable disease in the District environment constitutes a direct threat. In making this determination, the Superintendent shall consider credible, objective evidence. If the Superintendent, after reviewing the credible, objective evidence, determines the employee’s presence may constitute a direct threat, the Superintendent will abide by HIPAA requirements and may request additional medical information from the employee’s physician (with the employee’s consent), or a physician chosen by the District, who may be a public health official, to confirm the Superintendent’s determination. 

The health risk to immuno-suppressed employees is determined by their personal physician. The health risk to others in the District environment from the presence of an employee with a communicable disease is determined on a case-by-case basis by the employee's personal physician, or a physician chosen by the District, who may be a public health official. 

REVIEWED: 11/18/2019 – APPROVED 12/03/2019  
REVIEWED: 02/08/2021 – APPROVED 03/15/2021  
REVIEWED: 11/22/2021  
REVIEWED: 03/21/2022 – APPROVED 04/11/2022
 

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:35

404 - Employee Injury on the Job

404 - Employee Injury on the Job

When an employee becomes seriously injured on the job, the building principal will notify a member of the family or an individual of close relationship, as soon as the building principal becomes aware of the injury.

If possible, an employee may administer emergency or minor first aid.  An injured employee will be turned over to the care of the employee’s family or qualified medical employees as quickly as possible.  The District is not responsible for medical treatment of an injured employee.

It is the responsibility of the employee injured on the job to inform the Superintendent within twenty-four (24) hours of the occurrence.  It is the responsibility of the employee’s immediate supervisor to file an accident report within twenty-four (24) hours after the employee reported the injury.

It is the responsibility of the employee to file claims, such as workers’ compensation, through the Board Secretary.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 12/20/2021

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:36

405 - Employee Conflict of Interest

405 - Employee Conflict of Interest

Employees’ use of their position with the District for financial gain is considered a conflict of interest with their positions as employees and may subject employees to disciplinary action.

Employees have access to information and a captive audience that could award the employee personal or financial gain.  No employee may solicit other employees or students for personal or financial gain to the employee without the approval of the Superintendent.  If the approval of the Superintendent is given, the employee must conduct the solicitations within the conditions set by the Superintendent.  Further, the Superintendent may, upon five days notice, require the employee to cease such solicitations as a condition of continued employment.

Employees will not act as an agent or dealer for the sale of textbooks or other school supplies.  Employees will not participate for personal financial remuneration in outside activities wherein their position on the staff is used to sell goods or services to students or to parents.  Employees will not engage in outside work or activities where the source of information concerning the customer, client or employer originates from information obtained because of the employee’s position in the District.

It will also be a conflict of interest for an employee to engage in any outside employment or activity which is in conflict with the employee’s official duties and responsibilities.  In determining whether outside employment or activity of an employee creates a conflict of interest, situations in which an unacceptable conflict of interest is deemed to exist will include, but not be limited to, any of the following:

  1. The outside employment or activity involves the use of the District’s time, facilities, equipment, and supplies or the use of the District’s badge, uniform, business card or other evidences of office to give the employee or the employee’s immediate family an advantage or pecuniary benefit that is not available to other similarly situated members or classes of members of the general public.  For purposed of this section, a person is not similarly situated merely by being related to an employee who is employed by the District.
  1. The outside employment or activity involves the receipt of, promise of or acceptance of more or other consideration by the employee or a member of the employee’s immediate family from anyone other than the District for the performance of any act that the employee would be required or expected to perform as part of the employee’s regular duties or during the hours during which the employee performs service or work for the District.
  1. The outside employment or activity is subject to the official control, inspection, review, audit or enforcement authority of the employee during the performance of the employee’s duties.

If the outside employment or activity is employment or activity in (1) or (2) above, the employee must cease the employment of or activity.  If the activity or employment falls under (3), then the employee must:

  • Cease the outside employment or activity; or
  • Publicly disclose the existence of the conflict and refrain from taking any official action or performing any official duty that would detrimentally affect or create a benefit for the outside employment or activity.  Official action or official duty includes, but is not limited to, participating in any vote, taking affirmative action to influence any vote or providing any other official service or thing that is not available generally to members of the public in order to further the interests of the outside employment or activity.

It is the responsibility of each employee to be aware of and take the necessary action to eliminate a potential conflict of interest should it arise.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 12/20/2021

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:37

406 - Employee Records

406 - Employee Records

The District will maintain personnel records on employees.  The records are important for the daily administration of the educational program, for implementing Board policy, for budget and financial planning, and for meeting state and federal requirements.  The records will include, but not be limited to, records necessary for the daily administration of the District, personal information regarding the employee, salary records, evaluations, application for employment, references, and other items needed to carry out Board policy.

Employee personnel files are District records and are considered confidential records and therefore are not generally open to public inspection or accessibility.  Only in certain limited instances, when the employee has given a signed consent, will employee personnel records be accessible to individuals other than the employee or authorized District officials.

Employees may have access to their personnel files, with the exception of letters of reference, and copy items from their personnel files at a time mutually agreed upon between the Superintendent and the employee.  Employees will not be allowed access to the employment references written on behalf of the employee.  The District may charge a reasonable fee for each copy made, as allowed under law.  Board members will generally only have access to an employee’s file when it is necessary because of an employee related matter before the Board.

It is the responsibility of the Superintendent to keep employees’ personnel files current.  The Board Secretary is the custodian of employee records.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 12/20/2021

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:38

407 - Transporting of Students by Employees

407 - Transporting of Students by Employees

Generally, transportation of students must be in a motor vehicle owned by the District and driven by an employee.  In some cases, it may be more economical or efficient for the District to allow a District employee to transport the students in the employee’s motor vehicle.  Transportation of a student in a private motor vehicle must be done only with permission of the Superintendent, except in emergency situations when the health or well-being of the student or others is at risk.

Employees who transport students for school purposes must have the permission of the Superintendent and must further provide to the Superintendent, for copying, a current driver’s license and proof of insurance.

This policy statement applies to transportation of students for school purposes in addition to the regular bus route transporting students to and from their designated attendance center.

The District assumes no responsibility or liability for injury or accident caused by an employee who is transporting a student for other than school purposes.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 12/20/2021

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:41

408 - Credit Cards

408 - Credit Cards

District credit cards may be issued and/or made available to employees and officers only for the time period and purpose for which they are needed.  The Superintendent, in consultation with the Board, will determine which employees and officers will be issued and/or provided use of District credit cards and the time period that they are needed.  Prior to issuing and/or providing use of a District credit card to an employee of officer, the employee or officer will be instructed regarding the use of District credit cards and they will provide a written acknowledgement that they understand their responsibilities in regard to the use of District credit cards.  Employees and officers will return District issued and/or provided credit cards back to the District at the end of the time period for which they have been issued and/or provided a District credit card or upon separation of employment.  Use of District issued credit cards is a privilege and the Superintendent may withdraw the privilege of using District issued credit cards at any time.

Employees and officers may use District credit cards for the actual and necessary expenses incurred in the performance of work-related duties.  Actual and necessary expenses incurred in the performance of work-related duties include, but are not limited to, fuel for District transportation vehicles used for transporting students to and from school and for District-sponsored events, payment of claims related to professional development of the Board and employees, and other expenses required by employees and the Board in the performance of their duties.  Purchase orders will be used whenever possible, along with District issued checks, and credit cards will only be used when the business will not accept a District purchase order.

Employees and officers using a District credit card must submit a detailed receipt in addition to a credit card receipt indicating the date, purpose, and nature of the expense for each claim item.   Failure to provide a proper receipt will make the employee responsible for expenses incurred.  Those expenses shall be reimbursed to the District no later than ten working days following use of the District’s credit card.  In exceptional circumstances, the Superintendent or Board may allow a claim without proper receipt.  Written documentation explaining the exceptional circumstances shall be maintained as part of the District’s record of the claim.

The District may maintain a District credit card for actual and necessary expenses incurred by employees and officers in the performance of their duties.  The Superintendent may maintain a District credit card for actual and necessary expenses incurred in the performance of the Superintendent’s duties.  The transportation director may maintain a District credit card for fueling District transportation vehicles in accordance with Board policy.

It is the responsibility of the Superintendent to determine whether the District credit card use is for appropriate District business.  It is the responsibility of the Board to determine through the audit and approval process of the Board whether the District credit card use by the Superintendent and the Board is for appropriate District business.

Failure to comply with this policy may subject an employee or officer to disciplinary action, which may include suspension and/or termination of employment.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 01/17/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:41

409 - Release of Credit Information

409 - Release of Credit Information

The following information will be released to an entity with whom an employee has applied for credit or has obtained credit:  title of position, income, and number of years employed.  This information will be released without prior written notice to the employee.  Confidential information about the employee will be released to an inquiring creditor with a written authorization from the employee.

It is the responsibility of the Board Secretary or Superintendent to respond to inquiries from creditors.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 01/17/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:42

410 - Child Abuse Reporting

410 - Child Abuse Reporting

In compliance with state law and to provide protection to victims of child abuse, the Board believes incidents of alleged child abuse should be reported to the proper authorities.  Employees are encouraged and employees who are mandatory reporters are required to report alleged incidents of child abuse they become aware of within the scope of their professional duties.

When a mandatory reporter suspects a student is the victim of child abuse, the mandatory reporter will orally or in writing notify the Iowa Department of Human Services.  If the mandatory reporter believes the child is in immediate danger, the local law enforcement agency will also be notified.  Within forty-eight (48) hours of the oral report, the mandatory reporter will file a written report with the Iowa Department of Human Services.

Within six months of their initial employment, mandatory reporters will take a two-hour training course involving the identification and reporting of child abuse or submit evidence they have taken the course within the previous three (3) years.  The course will be retaken at least every three (3) years.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 01/17/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:43

411 - Abuse of Students by District Employees

411 - Abuse of Students by District Employees

Physical or sexual abuse of students, including inappropriate and intentional sexual behavior, by employees will not be tolerated.  The definition of employees for the purpose of this policy includes not only those who work for pay but also those who are volunteers of the District under the direction and control of the District.

Employees found in violation of this policy will be subject to disciplinary action up to and including discharge.

The District will respond promptly to allegations of abuse of students by District employees by investigating or arranging for the investigation of an allegation. The processing of a complaint or allegation will be handled confidentially to the maximum extent possible.  Employees are required to assist in the investigation when requested to provide information and to maintain the confidentiality of the reporting and investigation process.

The District has appointed a Level I investigator and alternate Level I investigator.  The District has also arranged for a trained, experienced professional to serve as the Level II investigator.  The Level I investigator and alternate will be provided training in the conducting of an investigation at the expense of the District.  The names of the investigators are listed in the student handbook, published annually in the local newspaper, and posted in all District facilities.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 01/17/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:43

412 - Hazardous Chemical Disclosure

412 - Hazardous Chemical Disclosure

The Board authorizes the development of a comprehensive hazardous chemical communication program for the District to disseminate information about hazardous chemicals in the workplace.

Each employee will annually review information about hazardous substances in the workplace.  When a new employee is hired or transferred to a new position or work site, the information and training, if necessary, is included in the employee’s orientation. When an additional hazardous substance enters the workplace, information about it is distributed to all employees, and training shall be conducted for the appropriate employees. The Superintendent will maintain a file indicating which hazardous substances are present in the workplace and when training and information sessions take place.

Employees who will be instructing or otherwise working with students will disseminate information about the hazardous chemicals with which they will be working as part of the instructional program.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 02/21/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:44

413 - Employee Anti-Harassment

413 - Employee Anti-Harassment

The District is committed to maintaining a working environment that is free from harassment because of an individual’s age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information.  The District prohibits any and all forms of harassment because of an individual’s age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information.

It shall be a violation of this regulation for any teacher, administrator, or other District personnel to harass a teacher, administrator, or other District personnel through conduct or communication of a sexual nature or regarding an individual’s age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information, as defined by this policy. For purposes of this regulation, other District personnel could include Board members, school employees, agents, volunteers, contractors, or persons subject to the supervision and control of the District.

It shall also be a violation of this policy for any teacher, administrator or other District personnel to tolerate sexual harassment or harassment because of an individual’s age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information by a teacher, administrator, other District personnel, or by any third parties who are participating in, observing, or otherwise engaging in activities under the direction of the District. Any teacher, administrator, or other District personnel who has knowledge or belief that an individual has or may have been the victim of prohibited harassment is required to immediately report the alleged acts to an appropriate District official designated by this policy. Failure to report the harassing conduct could result in discipline, up to and including termination, for the teacher, administrator, or other school personnel who failed to report.

Sexual harassment includes, but is not be limited to, unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when:

  • submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment;
  • submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual; or
  • such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile or offensive working environment.

Other types of harassment may include, but not be limited to, unwelcome jokes, stories, pictures or objects that are offensive, tend to alarm, annoy, abuse or demean an individual because of their age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information.

The District has adopted grievance procedures for processing complaints of discrimination, including harassment. If you have questions or a grievance related to sexual harassment pursuant to Title IX, please contact Mary McCrea, Title IX Coordinator, 222 Walnut St, Eddyville, Iowa 52553, 641-969-4226, mary.mccrea@rocketsk12.org, or the U.S. Department of Education (attn. Assistant Secretary, Office for Civil Rights; 400 Maryland Avenue Southwest, Washington, DC 20202; 800-421-3481; OCR@ed.gov).  If you have questions or a grievance related to any other provision of this policy, including any other form of harassment, please contact the Superintendent, 222 Walnut St, Eddyville, Iowa 52553, 641-969-4226.

Individuals whose behavior is alleged to be in violation of this policy will be subject to the investigation procedure which may result in discipline, up to and including, discharge or other appropriate action.  Other individuals whose behavior is alleged to be in violation of this policy will be subject to appropriate sanctions as determined and imposed by the Superintendent or Board.  Upon receiving a complaint, the investigator will follow the appropriate grievance procedures outlined in these policies and as required by state and federal law.

No one will retaliate against an employee or student because they have filed a harassment complaint, assisted or participated in a harassment investigation, proceeding or hearing regarding a harassment charge or because they have opposed language or conduct that violates this policy.

It is the responsibility of the Board members, administrators, licensed and classified employees, and others having business or other contact with the District to act appropriately under this policy.  It is the responsibility of the Superintendent and investigator to inform and educate employees or students and others involved with the District about harassment and the District’s policy prohibiting harassment.

This policy and accompanying regulations will only apply when an employee is the victim of an alleged harasser or an employee is the alleged harasser.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 02/21/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:45

414 - Substance Free Workplace

414 - Substance Free Workplace

The Board expects the District and its employees to remain substance free.  No employee shall unlawfully manufacture, distribute, dispense, possess, use or be under the influence of in the workplace any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana or any other controlled substance or alcoholic beverage as defined by federal or state law. Workplace includes District facilities, District premises or District vehicles.  Workplace also includes non-District property if the employee is at any District sponsored; District approved or District related activity, event or function, such as field trips or athletic events where students are under the control of the District or where the employee is engaged in District business.

If an employee is charged with or convicted of a violation of any criminal alcohol or drug offense in any setting, the employee shall notify the employee’s supervisor of the conviction within five (5) days of the conviction.

The Superintendent will make the determination whether to require the employee to undergo substance abuse treatment or to discipline the employee.  An employee who violates the terms of this policy may be subject to discipline up to and including termination.  An employee who violates this policy may be required to successfully participate in a substance abuse treatment program approved by the Board.  If the employee fails to successfully participate in a program, the employee may be subject to discipline up to and including termination.

The Superintendent is responsible for publication and dissemination of this policy to each employee.  In addition, the Superintendent will oversee the establishment of a substance-free awareness program to educate employees about the dangers of substance abuse and notify them of available substance abuse treatment programs.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 02/21/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:47

415 - Drug and Alcohol Testing Program

415 - Drug and Alcohol Testing Program

Employees who operate District vehicles are subject to drug and alcohol testing if a commercial driver's license is required to operate the District vehicle and the District vehicle transports sixteen or more persons including the driver or the District vehicle weighs twenty-six thousand one pounds or more.  For purposes of the drug and alcohol testing program, the term employees includes applicants who have been offered a position to operate a District vehicle.

The employees operating a District vehicle as described above are subject to pre-employment drug testing and random, reasonable suspicion and post-accident drug and alcohol testing, conducted in accordance with state and federal law.  Employees operating District vehicles shall not perform a safety-sensitive function within eight hours of using alcohol.  Employees governed by this policy shall be subject to the drug and alcohol testing program beginning the first day they operate or are offered a position to operate District vehicles and continue to be subject to the drug and alcohol testing program as long as they may be required to perform a safety-sensitive function as it is defined in the administrative regulations.  Employees with questions about the drug and alcohol testing program may contact the District contact persons:  the school nurse, Superintendent or transportation director at nurse's office, District office or bus garage.

Employees who violate the terms of this policy may be subject to discipline up to and including termination.  Employees who violate this policy may be required to successfully participate in a substance abuse evaluation and, if recommended, a substance abuse treatment program at their sole cost and expense, as a condition of continued employment.  Employees who fail to or refuse to participate may be subject to discipline up to and including termination.

The Superintendent shall inform applicants of the requirement for drug and alcohol testing in notices or advertisements for employment.  The Superintendent will also be responsible for publication and dissemination of this policy and its supporting administrative regulations and forms to employees operating District vehicles.  The Superintendent shall also oversee a substance-free awareness program to educate employees about the dangers of substance abuse and notify them of available substance abuse treatment resources and programs.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 02/21/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:47

416 - Employee Conduct and Appearance

416 - Employee Conduct and Appearance

Employees are role models for the students who come in contact with them during and after school hours.  The Board recognizes the positive effect employees can have on students in this capacity.  To this end, the Board strongly suggests and encourages employees to dress themselves, groom themselves, and conduct themselves in a manner appropriate to the educational environment.

Employees will conduct themselves in a professional manner.  Employees will dress in attire appropriate for their position.  Clothing should be neat, clean, and in good taste. 

Discretion and common sense call for an avoidance of extremes which would interfere with or have an effect on the educational process.

It will be the responsibility of the building principal to counsel employees assigned to their attendance center on appearance and conduct when the employee’s individual appearance may have a negative impact on the learning environment.  Employees who do not follow this policy will be subject to disciplinary action, up to and including termination.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 03/21/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:48

417 - Employee Resignation

417 - Employee Resignation

Licensed Employees

A. Resignation Prior to Executing an Individual Contract

A licensed employee who wishes to resign from his/her continuing contract prior to executing an individual contract for the following year shall submit a written resignation to the Superintendent.  The resignation shall be in writing and shall state the employee’s intent to resign and final date of employment.  The licensed employee shall ensure the resignation is filed with the Board Secretary.    The resignation must be filed not later than the last day of the current school year or the date specified by the board for return of the contract, whichever date occurs first.

 

B. Resignation after Executing an Individual Contract

The Board expects that all signed, fully executed contracts with licensed employees will be performed as stated.  Release from a fully executed contract following a resignation request from a licensed employee is at the sole discretion of the Board.

A licensed employee who wishes to resign from his/her continuing contract after executing an individual contract shall give thirty (30) days written days’ notice to the Board Secretary.  Licensed employees may be released at the discretion of the Board.  Only in unusual and extreme circumstances will the Board release a licensed employee from a contract.  The Board shall have sole discretion to determine what constitutes unusual and extreme circumstances.

Release from a contract shall be contingent upon finding a suitable replacement.  Licensed employees requesting release from a contract after it has been signed will be required to pay the Board the cost of advertising for a suitable replacement.  Upon written mutual agreement between the employee and the Superintendent or, in the case of the Superintendent, a designee of the Board, the costs may be deducted from the employee’s salary.  Payment of these costs shall be a condition for release from the contract at the discretion of the Board.  Failure of the licensed employee to pay these expenses will result in the employee not being released from the employee’s contract.

The Superintendent is authorized to file a complaint with the Iowa Board of Educational Examiners against any licensed employee who leaves their employment with the District without proper release from their contract from the Board.  Should such an instance arise, the resignation of the licensed employee may be accepted under protest so that replacement staff may be hired without jeopardizing the legal rights of the District.

The Board may require a licensed employee who has resigned from an extracurricular contract to accept the resigned position for only the subsequent school year when the board has made a good faith, but unsuccessful, effort to find a replacement and the licensed employee is continuing to be employed by the District.

 

Non-Licensed Employees

A non-licensed employee who wishes to resign shall submit a written resignation to the Superintendent or the Superintendent’s designee.  The resignation shall be in writing and shall state the employee’s intent to resign and the final date of employment.  The resignation must be submitted not later than thirty (30) days prior to the final date of employment.

The Superintendent or the Superintendent’s designee will refer the resignation to the board with a recommendation.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 03/21/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:49

418 - Employee Suspension

418 - Employee Suspension

Employees will perform their assigned job, respect and follow Board policy, and obey the law.  The Superintendent is authorized to suspend an employee pending Board action on a discharge, for investigation of charges against the employee, and for disciplinary purposes. It is within the discretion of the Superintendent to suspend an employee with or without pay.  In the event of a suspension, appropriate due process will be followed.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 03/21/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:50

419 - Employee Publication or Creation of Materials

419 - Employee Publication or Creation of Materials

Materials created by employees and the financial gain there from are the property of the District if District materials and time were used in their creation and/or such materials were created in the scope of the employee’s employment.  The employee must seek prior written approval of the Superintendent concerning such activities.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 03/21/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:50

420 - Licensed Employee Tutoring

420 - Licensed Employee Tutoring

Every effort will be made by the licensed employees to help students with learning problems before recommending that the parents engage a tutor.  Since there are exceptional cases when tutoring will help students overcome learning deficiencies, tutoring by licensed employees may be approved by the Superintendent.

Licensed employees may only tutor students other than those for whom the teacher is currently exercising teaching, administrative or supervisory responsibility unless approved by the Superintendent.

Tutoring for a fee may not take place within District facilities or during regular school hours unless approved by the Superintendent.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 04/11/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:51

421 - Substitute Teachers

421 - Substitute Teachers

The Board recognizes the need for substitute teachers.  Substitute teachers will be licensed to teach in Iowa.

It is the responsibility of the building principal to maintain a list of substitute teachers who may be called upon to replace regular contract licensed employees.  Individuals whose names do not appear on this list will not be employed as a substitute without specific approval of the Superintendent.  It is the responsibility of the building principal to fill absences with substitute teachers immediately.

Substitute teachers will provide a copy of their teaching certificate and transcripts to the Board Secretary to be placed in their personnel file.

Payment of substitute teachers shall be based on the following provisions:

  1. Substitute teachers shall be paid for their services at a daily rate set by the Board annually.
     
  2. A long-term substitute teacher is defined as a substitute for ten (10) consecutive days for a specific teacher.  The long-term substitute teacher will be paid the per diem rate of 1/190th of the 1 BA lane of the current salary schedule beginning with the first day of service.  The long-term substitute teacher will assume all duties including, but not limited to, curriculum development, instructional planning, and unit development along with regular teaching duties.
     
  3. Substitute teachers do not qualify for sick leave, other leaves or insurance.  However, if a long-term substitute teacher is absent due to illness, the substitute will not be paid for those days, but the substitute teacher’s measure of consecutive days worked can be maintained at the Superintendent’s discretion.
     
  4. Payments made to substitute teachers will be subject to all legally required withholdings.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 04/11/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:52

422 - Summer School Licensed Employees

422 - Summer School Licensed Employees

It is within the discretion of the Board to offer an education program during the summer recess.  Licensed employees who volunteer or who are appointed to deliver the summer education program are compensated in addition to their regular duties during the school academic year, unless such arrangements are made prior to determining the employee’s compensation for the year.

Should the Board determine a summer education program is necessary, licensed employees will be given the opportunity to volunteer for the positions available.  If the Board determines a course must be offered and no licensed employee volunteers for the position, the Board will make the necessary arrangements to fill the position.   The Board will consider applications from volunteers of current licensed employees in conjunction with other applications.

It is the responsibility of the Superintendent to make a recommendation to the Board regarding the need for and the delivery of the summer education program.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 04/11/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:53

423 - School Volunteers

423 - School Volunteers

The Board encourages the use of community resources and citizens to assist in furthering the educational program of the District   Volunteers are an essential and valuable component of the District’s mission to provide a high quality education to its students.

The District encourages the use of volunteers to:

  • Support and enhance the District’s programs.
  • Enrich the District’s curriculum and broaden student learning opportunities.
  • Assist students of varying abilities.
  • Provide students with individual attention.
  • Provide employees with more time to work with students.

All volunteers must adhere to volunteer guidelines outlined by the District and the attendance center in which they serve.  Any volunteer who works directly with students or assists staff on a regular basis; who supervises and/or chaperones students or who acts as a primary authority figure must complete District volunteer information and disclosure statements and submit to a background check.

Volunteers will serve under the direct supervision of staff members.

Volunteers will comply with all District rules and regulations and the law.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 04/11/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:54

424 - Substitutes for Classified Personnel

424 - Substitutes for Classified Personnel

The Superintendent or designee shall obtain or cause to be obtained all substitute classified personnel.  The Board shall determine the pay rate for substitute classified employees annually.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 05/16/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:54

425 - Public Complaints About Employees

425 - Public Complaints About Employees

The Board recognizes situations may arise in the operation of the District which are of concern to parents and other members of the District community. While constructive criticism is welcomed, the Board desires to support its employees and their actions to free them from unnecessary, spiteful or negative criticism and complaints that do not offer advice for improvement or change.

The Board firmly believes concerns should be resolved at the lowest organizational level by those individuals closest to the concern.  Whenever a complaint or concern is brought to the attention of the Board it will be referred to the administration to be resolved consistent with the following:

  1. Matters concerning an individual employee should first be addressed to the employee.
     
  2. Unsettled matters from (A) above or problems and questions about individual attendance centers should be addressed to the employee’s building principal or immediate supervisor.
     
  3. Unsettled matters from (B) above or problems and questions concerning the District should be directed to the Superintendent.
     
  4. If a matter cannot be settled satisfactorily by the Superintendent, the individual may ask that it be brought to the Board. To ask that a concern regarding an employee be addressed by the Board, the individual must notify the Board President in writing of the concern. The Board President may bring it to the attention of the entire Board by placing it on the agenda or the individual may be able to address the complaint with the Board at the beginning of a meeting in accordance with Board policy.

It is within the discretion of the Board to address complaints from the members of the District community and the Board will only consider doing so if a complaint is in writing, signed, and the individual bringing the complaint has complied with this policy.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 05/16/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:55

426 - Employee Family and Medical Leave

426 - Employee Family and Medical Leave

Unpaid family and medical leave will be granted up to twelve (12) weeks per year for qualifying leave to assist employees in balancing family and work life.  For purposes of this policy, year is defined as a rolling twelve (12) month period measured backward from the date an employee uses any family and medical leave.  Requests for family and medical leave shall be made to the Superintendent or designee.

Paid leave available to the employee will run concurrently with the family and medical leave, as outlined in the family and medical leave administrative rules.

Employees eligible for family and medical leave must comply with the family and medical leave administrative rules prior to starting family and medical leave.

Employees shall be required to complete all necessary family and medical leave act documentation in order for any leave to be approved as family and medical leave.  The required documentation shall be as outlined in this policy and as required by the Department of Labor.  All documentation and forms shall be made available in the administrative offices of each building.  If an employee fails to complete and return all necessary Family and Medical Leave Act documentation, and the leave is such that would be covered as approved family and medical leave, the District may designate the leave as approved family and medical leave.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 05/16/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:57

427 - Nepotism

427 - Nepotism

Nepotism is patronage bestowed or favoritism shown on the basis of family relationship.  More than one family member may be an employee of the District.  The decision to employ more than one individual in a family shall be made on the basis of each individual’s qualifications and credentials.

No District employee shall be involved in hiring a family member.  No District employee shall serve in a supervisory capacity over one of their family members employed by the District.  No District employee shall attempt to influence the evaluation or conditions of employment of the employee’s family member with anyone who serves in a supervisory capacity over that family member.

Family members for purposes of this policy include husbands, wives, mothers, fathers, mothers-in-law, fathers-in-law, sisters, brothers, sisters-in-law, brothers-in-law, daughters, sons, daughters-in-law, and sons-in-law.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 05/16/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:58

428 - Gifts to Employees

428 - Gifts to Employees

The Board understands the desire of students, parents, and others to give gifts to show appreciation of an employee.  Rather than giving gifts, the Board encourages, as more welcome and appropriate, communicating to the employee in writing expressing gratitude and appreciate or making a donation of a gift to benefit the District rather than an individual employee.

Employees may receive a gift on behalf of the District.  Employees shall not, either directly or indirectly, solicit, accept or receive any gift, series of gifts or an honorarium unless the donor does not meet the definition of a restricted donor stated below or the gift or honorarium does not meet the definition of gift or honorarium stated below.  However, employees may receive nonmonetary gifts of a value less than $3.00 if the donor does not intend to influence the employee's professional judgment.

A restricted donor is defined as a person or other entity which:

  1. Is seeking to be, or is a party to, any one or any combination of sales, purchases, leases or contracts to, from or with the District;
  2. Is engaged in activities which are regulated or controlled by the District;
  3. Will be directly and substantially affected financially by the performance or nonperformance of the employee’s official duty in a way that is greater than the effect on the public generally or on a substantial class of persons to which the person belongs as a member of a profession, occupation, industry or region; or
  4. Is a lobbyist or a client of a lobbyist with respect to matters within the District’s jurisdiction.

A gift is the giving of anything of value in return for which something of equal or greater value is not given or received.  However, a gift does not include any of the following:

  1. Contributions to a candidate or a candidate’s committee;
  2. Informational material relevant to an employee’s official function, such as books, pamphlets, reports, documents, periodicals or other information that is recorded in a written, audio or visual format;
  3. Anything received from a person related within the fourth degree by kinship or marriage, unless the donor is acting as an agent or intermediary for another person not so related;
  4. An inheritance;
  5. Anything available or distributed to the general public free of charge without regard to the official status of the employee;
  6. Items received from a bona fide charitable, professional, educational or business organization to which the employee belongs as a dues paying member if the items are given to all members of the organization without regard to an individual member’s status or positions held outside of the organization and if the dues paid are not inconsequential when compared to the items received;
  7. Actual expenses of an employee for food, beverages, travel and lodging for a meeting, which is given in return for participation in a panel or speaking engagement at the meeting when the expenses relate directly to the day or days on which the employee has participation or presentation responsibilities;
  8. Plaques or items of negligible resale value given as recognition for public service of an employee;
  9. Food and beverages provided at a meal that is part of a bona fide event or program at which the recipient is being honored for public service;
  10. Non-monetary items with a value of three dollars ($3.00) or less that are received from any one donor during one calendar day;
  11. Items or services solicited or given to a state, national or regional government organization in which the state of Iowa or a political subdivision of the state is a member for purposes of a business or educational conference, seminar or other meeting or solicited by or given to state, national or regional government organizations whose memberships and officers are primarily composed of state or local government officials or employees for purposes of a business or educational conference, seminar or other meeting;
  12. Items or services received by members or representatives of members at a regularly scheduled event that is part of a business or educational conference, seminar or other meeting that is sponsored and directed by any state, national or regional government organization in which the state of Iowa or a political subdivision of the state of Iowa is a member or received at such an event by members or representatives of members of state, national or regional government organizations whose memberships and officers are primarily composed of state or local government officials or employees;
  13. Funeral flowers or memorials to a church or nonprofit organization;
  14. Gifts which are given to an employee for the employee’s wedding or twenty-fifth or fiftieth wedding anniversary;
  15. Payment of salary or expenses by the District for the cost of attending a meeting of a subunit of an agency when the employee whose expenses are being paid serves on a board, commission, committee, council or other subunit of the agency and the employee is not entitled to receive compensation or reimbursement of expenses from the state or political subdivision of the state for attending the meeting;
  16. Gifts of food, beverages, travel, or lodging received by a public official or public employee if all of the following apply: (1)  the public official or public employee is officially representing an agency in a delegation whose sole purpose is to attract a specific new business to locate in the state, encourage expansion or retention of an existing business already established in the state, or to develop markets for Iowa businesses or products; (2)  the donor of the gift is not the business or businesses being contacted; and (3)  the public official or public employee plays a significant role in the presentation to the business or businesses on behalf of the public official’s or public employee’s agency.
  17. Gifts other than food, beverages, travel and lodging received by an employee which are received from a person who is a citizen of a country other than the United States and is given during a ceremonial presentation or as a result of a custom of the other country and is of personal value only to the employee.
  18. Actual registration costs for informational meetings or sessions which assist a public official or public employee in the performance of the person’s official functions.  The costs of food, drink, lodging and travel are not registration costs under this paragraph.  Meetings or sessions which a public official or public employee attends for personal or professional licensing purposes are not informational meetings or sessions which assist a public official or public employee in the performance of the person’s official functions under this paragraph.

An honorarium is anything of value that is accepted by, or on behalf of, an employee as consideration for an appearance, speech or article.  An honorarium does not include any of the following:

  1. Actual expenses of an employee for registration, food, beverages, travel or lodging for a meeting, which is given in return for participation in a panel or speaking engagement at a meeting when the expenses relate directly to the day or days on which the employee has participation or presentation responsibilities;
  2. A nonmonetary gift or series of nonmonetary gifts donated within thirty days to a public body, an educational or charitable organization or the Iowa department of general services; or
  3. A payment made to an employee for services rendered as part of a private business, trade or profession in which the employee is engaged if the payment is commensurate with the actual services rendered and is not being made because of the person’s status as an employee of the district, but, rather, because of some special expertise or other qualification.

It shall be the responsibility of each employee to know when it is appropriate to accept or reject gifts or an honorarium.  An employee who violates this policy may be subject to disciplinary action up to and including termination.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 06/20/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 13:58

429 - Employee Use of Cell Phones

429 - Employee Use of Cell Phones

The District may issue cell phones to employees when there is a valid District related business purpose for the employee to have access to a cell phone.  Prior to issuing an employee a District cell phone, the District will evaluate the employee’s job assignment and responsibilities and determine whether the employee should be issued a District cell phone.  If the District determines an employee will be issued a District cell phone, the District will determine the appropriate cell phone and cell phone plan for the employee.

An employee’s use of a District cell phone will be limited to District business.  Personal use of District cell phones will only be allowed on a limited and infrequent basis. 

Employees who are issued District cell phones may not use them at any time while they are operating motor vehicles or equipment.  Employees who are involved in an accident and/or charged with violations of the law resulting from the use of a District cell phone while operating motor vehicles or equipment will be solely responsible for all liability that results from such actions, including, but not limited to all damages, costs, fees, and fines.

Any District cell phone issued to an employee is District property and all communications over and activity conducted on any District cell phone is subject to being monitored and reviewed by the District.  An employee who has been issued a District cell phone is expected to protect it from loss, damage or theft and will be responsible for any damages or charges that result from the employee’s failure to exercise due care.  If an employee is issued a District cell phone and it is lost or stolen, the employee must notify the District so that service can be discontinued.  An employee shall notify the District if a District cell phone the employee has been issued malfunctions. 

Upon separation from employment or at any time upon request, the employee may be asked to produce a District cell phone issued to the employee for return or inspection. Employees unable to present a District issued cell phone in good working condition within twenty-four (24) hours of being asked to produce it may be required to bear the cost of replacing the cell phone.

Employees shall restrict use of personal cell phones to break periods or lunch periods.  Personal cell phones shall be turned off during business hours.  Employees shall not conduct District business with their personal cell phones.

An employee’s failure to comply with this policy may subject the employee to disciplinary action up to and including termination of employment.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 06/20/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:06

430 - Employee Use of Social Media

430 - Employee Use of Social Media

The Eddyville Blakesburg Fremont Community School District expects its employees to model responsible and appropriate conduct, both at school and away from school. Employee use of social media, including social networking websites such as Facebook, Twitter, and Instagram; personal web pages or blogs; and electronic messaging, including texting, are subject to the requirements of applicable law, District policies, and sound professional and ethical behavior for District employees within the District community.  Employees who fail to comply with this policy or who otherwise engage in inappropriate use of social media may be subject to disciplinary action, up to and including termination. If an employee has any questions about the application of this policy, the employee should consult the employee’s supervisor.

 

Professional Use of Social Media

An employee using social media in the employee’s professional capacity as an employee of the District and/or pursuant to the employee’s official duties should be truthful regarding their identity and thoughtful and respectful when engaging in the use of social media. Employees using social media in their professional capacity should adhere to the following guidelines:

  1. Employees may use professional web pages that are created through the District and used solely for school-related purposes. Notify parents of your intention to use social media to communicate with students and the intended purpose of such communications. All professional, legal, and ethical expectations for appropriate communications and relationships must be followed.
  2. If you are participating on a social networking website, web page, and/or blog for District-related business, you may do so only with the prior approval of your supervisor.
  3. Accurately identify yourself and your position with the District in all social media communications. Do not use an alias or engage in anonymous social media communications.
  4. Any District identifying information (i.e. Eddyville Blakesburg Fremont Community School District, www.rocketsk12.org, etc.) associated with you, your name, and/or your email creates the impression you are acting in your capacity as a District employee and/or acting on behalf of the District and, as such, you are expected to conduct yourself in a legal, ethical, and professional manner.
  5. Any information shared via social media regarding the business of the District, whether using personal or District technology may be considered a public record.
  6. All information communicated through or maintained on the District’s technology is subject to the District’s acceptable use policy and is subject to being monitored or inspected at any time.
  7. Do not submit or post confidential information about the District, its students, alumni or employees, including student photos without prior permission. You should assume that most information about a student is required to be kept confidential by both federal law and/or state law.
  8. Be aware that even if you intend for a communication on social media to be private, communications on social media are not truly private. To minimize unintended disclosure of information, you should set and maintain your social networking privacy settings at the most restrictive level.
  9. Internet search engines can find information years after it was originally posted.  Comments can be forwarded or copied and archival systems can save information even if you delete a post or use a private message. You should assume that a message or image which is posted or communicated can never be completely deleted.
  10. Spell check and grammar check your content before you submit or post messages, and correct any mistakes as soon as you can. Remember that you are writing for publication, even if it is just for a social networking website. Refrain from making unsubstantiated statements and avoid careless comments, such as “research shows” unless you also provide full citations of the research.
  11. Only provide your official District e-mail address and/or telephone number as a way to communicate with students or parents regarding District business.
  12. Limit communications with individual students on social media to school related issues such as class lessons, grades, and missed assignments and copy parents and/or other appropriate staff members on all communications with students.
  13. Do not communicate with students using one to one text messages, private chats, direct messages, and/or other one to one communications.

Personal Use of Social Media

The District recognizes the use of social media for personal purposes and acknowledges that its employees have the right under the law to express themselves on matters of public concern. However, the District also has the right to regulate the speech of employees in certain circumstances, such as when the personal use of social media interferes with the employee’s ability to perform his/her duties or affects the District’s ability to efficiently provide educational services. Accordingly, it is essential that employees conduct themselves in such a way that their personal use of social media does not adversely affect their position with the District or the District. Employees using social media for such purposes should adhere to the following guidelines:

  1. If you are participating on a social networking website, web page, and/or blog for personal use, you may identify yourself as an employee of the District. However, if you do, you must state that you are expressing your own opinion, not that of the District, and you will be fully responsible for your actions.
  2. If you identify yourself as a District employee, your actions will reflect not only on you but on the District as well.
  3. Do not submit or post information concerning the District using an identity other than your own.
  4. Do not use the District’s school logos or mascots, photographs, any other such graphic representations or images or link any personal page on a social networking website or other personal web page to any District website or material.
  5. If you submit or post information or comments that are not related to the District, your activities may still result in professional consequences. Such actions include, but are not limited to, posting of photographs or information which violates federal or state law and regulations and/or District policies and rules.
  6. Be aware that you do not have control of what others may submit or post on social networking websites; therefore, be aware that your conduct in your private life may affect your professional life. Be vigilant about what others post about you or on your page and, if necessary, take steps to remove comments that are inappropriate and/or reflect poorly on you and/or the District.
  7. Carefully consider whether to interact with and/or whether to provide personal contact information to students currently enrolled in the District on social media.
  8. You should refrain from providing your personal contact information to students currently enrolled in the District.
  9. During the work day, you should refrain from participating on any personal social media, regardless of whether such participation is through District or personal technology.
  10. Employees are encouraged to post positive information about the District.  Employees should exercise appropriate discretion concerning posting, agreeing or liking negative comments about the District, its employees, staff, and/or students.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVIEWED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 06/20/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:07

500 - STUDENTS

500 - STUDENTS Jen@iowaschool… Sun, 01/09/2022 - 21:54

500 - Objectives for Equal Educational Opportunities for Students

500 - Objectives for Equal Educational Opportunities for Students

It is the goal of the Board to develop a healthy social, intellectual, emotional, and physical self-concept in the students enrolled in the school district.  Each student attending school will have the opportunity to use it and its education program and services as a means for self-improvement and individual growth.  In so doing, the students are expected to conduct themselves in a manner that assures each student the same opportunity.

The Board supports the delivery of the education program and services to students free of discrimination on the basis of age, color, creed, national origin, race, religion, marital status, sex, sexual orientation, gender, gender identity, genetic information, disability, or socioeconomic status.  This concept of equal educational opportunity serves as a guide for the Board and employees in making decisions relating to school district facilities, employment, selection of educational materials, equipment, curriculum, and regulations affecting students.

In the delivery of the education program, students will treat the employees with respect and students will receive the same in return.  Employees have the best interests of the students in mind and will assist them in school-related or personal matters if they are able to do so.  Students should feel free to discuss problems, whether school-related or personal, with the guidance counselor or other employees.

Board policies, rules and regulations affect students while they are on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management, and welfare of the school district.

Board policy refers to the term "parents" in many of the policies.  The term parents for purposes of this policy manual means the legal parents, the legal guardian or custodian of a student, and students who have reached the age of majority or are otherwise considered an adult by law.

Inquiries by students regarding compliance with equal educational opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, shall be directed to the Affirmative Action/Equity Coordinator by writing to the Superintendent, Eddyville-Blakesburg-Fremont Community School District, 222 Walnut St., Eddyville, Iowa 52553, 641-969-4226.  Inquiries by students related to sex discrimination, including sexual harassment, pursuant to Title IX should be directed to Mary McCrea, Title IX Coordinator, 222 Walnut St, Eddyville, Iowa 52553, 641-969-4226, mary.mccrea@rocketsk12.org.

Inquiries by students regarding compliance with equal educational opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, may also be directed in writing to the Director of the Office for Civil Rights Chicago Office, United States Department of Education, Citigroup Center, 500 West Madison Street, Suite 1475, Chicago, Illinois 60661-4544 or Iowa Department of Education, Grimes State Office Building, Des Moines Iowa 50319.  This inquiry or complaint to the federal or state office may be done instead of, or in addition to, an inquiry or complaint at the local level.

Further information and copies of the procedures for filing a complaint are available in the school district's administrative office and the administrative office in each attendance center.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVISED: 02/08/2021 – APPROVED 03/15/2021
REVIEWED: 06/20/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:16

501 - Resident Students

501 - Resident Students

Children who are residents of the school district community will attend the school district without paying tuition.

The residence of a student means the place, abode or dwelling of the student.  Generally, the legal dwelling of minors is the same as their parents.  However, a student may establish a dwelling with someone other than the parents and attend public school in the school district without paying tuition if the primary purpose for residing in the school district is not for the purpose of obtaining a free public education.  Further, students who have reached the age of majority and who are still eligible to attend an Iowa secondary school may declare their residence independent of the residence of the parents.

Each case involving the bona fide residence of a student will be decided upon its individual merits by the Superintendent.

Students who have attained legal age may continue the education program without payment of tuition as long as they are eligible to attend an Iowa public school and are residents of the school district.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 07/18/2022

dawn.gibson.cm… Sun, 02/06/2022 - 14:17

502 - Non-Resident and Foreign Exchange Students

502 - Non-Resident and Foreign Exchange Students

Non-Resident Students

Students who are eligible to attend an Iowa public school but who are not legal residents of the school district may be admitted into the school district at the discretion of the Superintendent upon application and payment of tuition.  The tuition rate is the current per-pupil cost of the school district as computed by the Board Secretary and as authorized by the Iowa Department of Education.

Resident students whose families move from the school district after the start of a semester and who wish to complete the semester in the school district may be permitted to attend without the payment of tuition at the discretion of the Superintendent and approval of the Board.  Students who plan to open enroll to the non-resident District may complete the school year without approval of the Superintendent or Board.  These students, other than students in grades eleven and twelve, must have the recommendation of the principal.

Students in grades eleven or twelve who are no longer residents of the school district, but were residents in the preceding school year, may continue to attend school until they graduate without the payment of tuition.  These students may be required to identify an adult, who resides in the school district, identified for purposes of administration.

Non-resident students who are eligible to attend an Iowa public school and who have evidence they will become legal residents of the school district by October 1 may be allowed to attend without the payment of tuition.

 

International Students in Student Foreign Exchange Programs

Qualified international students may be enrolled and attend school without charge for tuition if they are part of an approved Student Foreign Exchange Program.  The principal must give final approval before any such student can enroll.  Before being able to participate in athletics, the student must have on file an approved physical examination.  The examination form provided by the IHSAA and IGHSAU must be used.

Programs or activities for which foreign exchange students are not eligible are: Driver Education and National Honor Society.

For those items not specifically mentioned above, a foreign exchange student has the same rights and responsibilities of all other students.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 07/18/2022

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:18

503 - Compulsory Attendance

503 - Compulsory Attendance

Parents within the school district who have children over age six and under age sixteen by September 15, in proper physical and mental condition to attend school, will have the children attend the school district at the attendance center designated by the Board.  Students will attend school the number of days school is in session in accordance with the school calendar.  Students of compulsory attendance age will attend school a minimum of 175 days.  Students not attending the minimum days must be exempted by this policy as listed below or be referred to the county attorney.  Exceptions to this policy include children who:

  • have completed the requirements for graduation in an accredited school or have obtained a high school equivalency diploma;
  • are attending religious services or receiving religious instruction;
  • are attending an approved or probationally approved private college preparatory school;
  • are attending an accredited non-public school; or,
  • are receiving competent private instruction.

It is the responsibility of the parent of a child to provide evidence of the child's mental and physical inability to attend school or of the child's qualifications for one of the exceptions listed above.

The principal will investigate the cause for a student's truancy.  If the principal is unable to secure the truant student's attendance, the principal should discuss the next step with the Superintendent.  If after intervention on the part of the principal and Superintendent, the student is still truant, the principal will refer the matter over to the county attorney.

The school will participate in mediation if requested by the county attorney.  The Superintendent will represent the school district in mediation.  The school district will monitor the student's compliance with the mediation agreement and will report violations of the mediation agreement to the county attorney.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 07/18/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:19

504 - Attendance Cooperation Process

504 - Attendance Cooperation Process

When it is determined that a student in grades K-6 is in violation of the District’s Attendance Policy and Procedures, the principal will check the Department of Human Services records to determine whether the student’s family is receiving Family Investment Program (FIP) benefits.  If the student’s family is receiving FIP benefits, the principal will notify DHS.  DHS is then responsible for the Attendance Cooperation Process (ACP).

If the student’s family is not receiving FIP benefits, the principal will initiate the ACP.  The parents will be contacted to participate in the ACP.  The principal may also invite juvenile court officers, the county attorney, other school officials and others deemed appropriate.  If others are invited who do not have access to the student’s records either by law or a Juvenile Justice Agency Information Sharing Agreement, parental consent is needed for them to participate in the ACP.

The purpose of the ACP is to determine the cause of the student’s nonattendance, arrive at an agreement between the parties to solutions addressing the nonattendance and initiate referrals to any other services that may be necessary.  Any agreement reached will be reduced to writing.  The agreement is to include all terms agreed to and future responsibilities of all parties.  All parties must sign the agreement and failure to sign by the parents is considered a violation of the process and initiates the next level.

If the parents do not participate in the ACP, if the parties do not enter into an Attendance Cooperation Agreement (ACA) or if the parents violate a term of the ACA, the student is deemed truant.  For FIP students and non-FIP students, the school district notifies the county attorney when students are truant.  When a FIP student is deemed truant, DHS is again notified and DHS then initiates the process whereby FIP benefits are reduced.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 07/18/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:20

505 - Entrance - Admissions

505 - Entrance - Admissions

Children in the school district community will be allowed to enroll in the District's regular education program beginning at age five.  The child must be age five on or prior to September 15 to participate in the District's kindergarten program.  The child must be age six on or prior to September 15 to begin the first grade of the education program.

The Board will require evidence of age and residency in the form of a birth certificate or other evidence before the student may enroll in the District's education program.  It is within the discretion of the Superintendent to determine what is satisfactory evidence for proof of age.

Prior to enrollment, the child must provide the administration with their health and immunization certificate.  Failure to provide this information within the time period set by the Superintendent is reason for suspension, expulsion or denying admission to the student.  Homeless students may be exempted from this requirement.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED:08/15/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:21

506 - Student Transfers into the District

506 - Student Transfers into the District

Students who transfer into the school district must meet the immunization and age requirements set out for students who initially enroll in the school district.

The school district will request the student's cumulative records from the previous school district.  If the student cannot offer proof of grade level, the Superintendent will make the grade level determination.  The Superintendent may require testing or other information to determine the grade level.  Students expelled or suspended from their previous school district will only be enrolled after approval of the Board.

The Superintendent will determine the number of credits to be transferred.  If the student has not previously attended an accredited school, it is within the Superintendent's discretion to accept or reject credits or grades.  A student not attending grades nine through eleven at an accredited school shall be unranked for class ranking purposes.

The Board may deny admission if the student is not willing to provide the Board with the necessary information.

Any student declared ineligible under the prior school district’s good conduct rule, and then without having served the full period of eligibility at that school transfers to the school district, will not be eligible to participate in extracurricular activities until the full period of ineligibility has been completed.  Once the period of ineligibility has been completed, the student will be immediately eligible to participate in extracurricular activities in the school district.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED:08/15/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:25

507 - Student Transfers Out of the District or Withdrawals

507 - Student Transfers Out of the District or Withdrawals

If the student's parents wish to withdraw or transfer the student from school prior to completing and graduating from the education program, they will notify the Superintendent in writing as soon as possible of the decision to withdraw or transfer the student from the education program.  The student or parent should present this written notice at the office and receive instructions regarding the return of textbooks, library books, locker equipment, hot lunch tickets, etc.

The notice will state the student's final day of attendance.  If the student is not enrolling in another school district, the school district will maintain the student's records in the same manner as the records of students who have graduated from the school district.

If the parents wish to have the student's cumulative record sent to the new school district, the parents will notify the Superintendent in writing.  This notice will include the name of the school district and the person at the new school district to whom the student's cumulative records should be sent.  If the new school district requests the student's cumulative records, the school district will forward the cumulative records and notify the parents the records have been sent.  The notice will inform the parents of their right to review the records sent.

If the student is of compulsory education age and not transferring to another public school district or an accredited nonpublic school, the parents will notify the Superintendent that the student is receiving competent private instruction and file the necessary competent private instruction reports.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED:08/15/2022

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:26

508 - Student Attendance Records

508 - Student Attendance Records

As part of the school district's records, the daily attendance of each student is recorded and maintained on file with the permanent records of the Board Secretary.

It is the responsibility of the principals to ensure that such reports are filed with the Board Secretary, the custodian of school records.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED:08/15/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:26

509 - Student Absences - Excused

509 - Student Absences - Excused

Regular attendance by students is essential for students to obtain the maximum opportunities from the education program.  Parents and students alike are encouraged to ensure an absence from school is a necessary absence.  Students will attend school unless excused by the principal of their attendance center.

Student absences approved by the principal are excused absences.  Excused absences will count as days in attendance for purposes of the truancy law.  These absences include, but are not limited to, illness, family emergencies, recognized religious observances, appointments that cannot be scheduled outside the school day, and school-sponsored or approved activities.

Students whose absences are approved will make up the work missed and receive full credit for the missed school work.  It is the responsibility of the student to initiate a procedure with the student's teacher to complete the work missed.

Students who wish to participate in school-sponsored activities must attend school the full day of the activity unless permission has been given by the principal for the student to be absent.

It is the responsibility of the parent to notify the student's attendance center as soon as the parent knows the student will not be attending school on that day.  The principal may request evidence or written verification of the student's reason for absence.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVISED: 02/05/2021 – APPROVED 03/15/2021
REVIEWED: 09/19/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:27

510 - Truancy - Unexcused Absences

510 - Truancy - Unexcused Absences

Regular attendance by the students at school is essential for students to obtain the maximum opportunities from the education program.  Parents and students alike are encouraged to ensure an absence from school is a necessary absence.  Students will attend school unless excused by the principal of their attendance center.

Truancy is the failure to attend school for the minimum number of days established in the school calendar by the Board.  Truancy is the act of being absent without a reasonable excuse.  Truancy will not be tolerated by the Board.

Students are subject to disciplinary action for truancy including suspension and expulsion.  It is within the discretion of the principal to determine, in light of the circumstances, whether a student may make up work missed because of truancy.

It is the responsibility of the Superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.  The administrative regulations will indicate the disciplinary action to be taken for truancy.

The principal shall investigate the cause for a student’s truancy.  If the principal is unable to secure the truant student’s attendance, the principal should discuss the next step with the Superintendent.  If after action by the principal, the student is still truant, the principal shall refer the matter over to the County Attorney.

The school district will participate in mediation if requested by the County Attorney.  The superintendent will represent the school district in mediation.  The school district will monitor the student’s compliance with the mediation agreement and will report violations of the mediation agreement to the County Attorney. 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVISED: 02/05/2021 – APPROVED 03/15/2021
REVIEWED: 09/19/2022

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:28

511 - Student Release During School Hours

511 - Student Release During School Hours

Students in grades K-11 will be allowed to leave the school district facilities during school hours only with prior authorization from their parents, unless the parent appears personally at the student’s attendance center to arrange for the release of the student during school hours, or with the permission of the principal.

Approved reasons for release of a student during the school day shall include, but not be limited to, illness, family emergencies, medical appointments, religious instruction, classes outside the student’s attendance center, employment for which the student has been issued a work permit and other reasons determined appropriate by the principal.

Students in grade 12 may be allowed to leave the school district facilities when they are not scheduled to be in class.  Students in grade 12 who violate school rules may have this privilege suspended.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVISED: 02/05/2021 – APPROVED 03/15/2021
REVIEWED: 09/19/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:29

512 - Pregnant Students

512 - Pregnant Students

The Board encourages pregnant students to continue to attend the education program as long as they are physically able to do so.  The pregnant student may notify the principal or the guidance counselor as soon as she is aware of the pregnancy.  The school may require that a pregnant student provide the principal with a written note from her doctor relative to special conditions that might exist and specific suggestions as to how long the student may continue to attend classes.  If the student is unable to attend school because of her physical condition, the student may be excused and arrangements made to continue her studies during her absence.  The student will resume classes upon the recommendation of her physician.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019
REVISED: 02/05/2021 – APPROVED 03/15/2021
REVIEWED: 09/19/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:30

513 - Open Enrollment Transfers - Procedures as a Sending District

513 - Open Enrollment Transfers - Procedures as a Sending District

The District will participate in open enrollment as a sending district.  As a sending district, the Board will allow resident students who meet the requirements to open enroll to another public school district.

Parents requesting open enrollment out of the District for their student will notify the sending and receiving school district no later than March 1 in the school year preceding the first year desired for open enrollment.  The notice is made on forms provided by the Department of Education.  The forms are available at the District office.

Parents of children who will begin kindergarten in the school district are exempt from the open enrollment March 1 deadline.  Parents of children who will begin kindergarten will file in the same manner set forth above by September 1.  Parents who have good cause as defined by law for failing to meet the March 1 deadline may make an open enrollment request by the third Thursday in September unless another deadline applies.

The receiving district will approve open enrollment requests according to the timelines established by law.  The parents may withdraw the open enrollment request prior to the start of the school year.  The receiving district’s Superintendent will notify the parents and sending school district by mail within five days of the school district’s action to approve or deny the open enrollment request. 

The Board will not approve a student's request to allow the receiving district to enter the school district for the purposes of transportation.

An open enrollment request out of the District from parents of a special education student is reviewed on a case-by-case basis.  The determining factor for approval of such an open enrollment request will be whether the special education program available in the receiving school district is appropriate for the student's needs.  The area education agency director of special education serving the receiving district will determine whether the program is appropriate.  The special education student will remain in the school district until the final determination is made.

It is the responsibility of the Superintendent to maintain open enrollment request applications and notice forms.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 10/17/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:30

514 - Open Enrollment Transfers - Procedures as a Receiving District

514 - Open Enrollment Transfers - Procedures as a Receiving District

The District will participate in open enrollment as a receiving district.  As a receiving district, the Board will allow nonresident students, who meet the legal requirements, to open enroll into the school district.  The Board will have complete discretion to determine the attendance center of the students attending the school district under open enrollment.

The Superintendent will approve all timely filed applications by June 1 and incoming kindergarten applications or continuation of an educational program application filed by September 1.  The Board will take action on open enrolment applications for good cause.

The Superintendent will notify the sending school district and parents within five days of the District’s action to approve or deny the open enrollment request.  The Superintendent will also forward a copy of the District’s action with a copy of the open enrollment request to the Iowa Department of Education.

Open enrollment requests into the school district will not be approved if insufficient classroom space exists.  Insufficient classroom space exists when conditions adversely affect the implementation of the educational philosophy and program of the Board.  Criteria to be used by the Board in its determination may include, but not be limited to, available personnel, grade level, educational program, instructional method, physical space, available equipment and materials, available finances, facilities either being planned or currently under consideration, sharing agreements in force, and District goals and objectives.

Open enrollment requests into the District will not be approved for students who have been suspended or expelled by the administration or the board of the school district the student is or was attending until the student has been reinstated into the school district from which the student was suspended or expelled.  Once the student is reinstated, the student's open enrollment request will be considered in the same manner as other open enrollment requests provided the required timelines are met.

Open enrollment requests into the District that, if denied, would result in students from the same nuclear family being enrolled in different school districts, will be given highest priority.  The Board, in its discretion, may waive the insufficient classroom space reason for denial for students of the same nuclear family to prevent the division of a nuclear family between two school districts.  Other open enrollment requests into the District are considered in the order received by the District with the first open enrollment request given a higher priority than the second open enrollment request and so forth.

Generally, students in grades nine through twelve open enrolling into the District will not be eligible for participation in interscholastic athletics, at the varsity level, during the first ninety days of open enrollment into the District.

Parents of students whose open enrollment requests are approved by the Board or Superintendent are responsible for providing transportation to and from the receiving school district without reimbursement unless the parents qualify for transportation assistance.  The Board will not approve transportation into the sending district.

An open enrollment request into the District from parents of a special education student is reviewed on a case-by-case basis.  The determining factors for approval of such an open enrollment request will be whether the special education program available in the District is appropriate for the student's needs and whether the enrollment of the special education student will cause the class size to exceed the maximum allowed.  The area education agency director of special education serving the school district will determine whether the program is appropriate.  The special education student will remain in the sending district until the final determination is made.

The policies of the District will apply to students attending the District under open enrollment.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 10/17/2022

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:31

515 - Homeless Children and Youth

515 - Homeless Children and Youth

The Board will make reasonable efforts to identify homeless children and youth of school age within the District, encourage their enrollment and eliminate existing barriers to their receiving an education which may exist in District policies or practices.  The designated coordinator for identification of homeless children and for tracking and monitoring programs and activities for these children is the high school counselor.

A homeless child or youth is defined as a child or youth from the age of 3 years through 21 years who lacks a fixed, regular and adequate nighttime residence and includes the following:

  1. a child or youth who is sharing the housing of other persons due to loss of housing, economic hardship or a similar reason; is living in a motel, hotel, trailer park or camping ground due to the lack of alternative adequate accommodations; is living in an emergency or transitional shelter; is abandoned in a hospital or is awaiting foster care placement;
  2. a child or youth who as a primary nighttime residence that is a public or private place not designated for or ordinarily used as a regular sleeping accommodation for human beings;
  3. a child or youth who is living in a car, park, public space, abandoned building, substandard housing, bus or train station or similar setting; or
  4. a migratory child or youth who qualifies as homeless because the child or youth is living in circumstances described in paragraphs 1 through 3 above.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 10/17/2022

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:32

516 - Competent Private Instruction

516 - Competent Private Instruction

In the event a child of compulsory attendance age does not attend public school or an accredited non-public school, the child must receive competent private instruction or independent private instruction.

A parent choosing competent private instruction for a student by or under the supervision of a licensed practitioner, competent private instruction for a student by a non-licensed individual or independent private instruction must meet the requirements outlined under Iowa law.

A parent choosing competent private instruction for a student by or under the supervision of a licensed practitioner shall notify the District prior to the first day of school on forms provided by the District.  The forms are available in the District office.  One copy of the completed forms will be kept by the District and another copy will be forwarded to the appropriate area education agency.

A parent choosing competent private instruction for a student by a non-licensed individual may notify the District prior to the first day of school on forms provided by the District.  The forms are available in the District office.  One copy of the completed forms will be kept by the District and another copy will be forwarded to the appropriate area education agency.

A parent choosing independent private instruction for a student may be asked to provide a report identifying the primary instructor, location, name of the authority responsible for the independent instruction, and the names of the students enrolled to the District. 

The Superintendent or designee will determine whether the completed form or report is in compliance with the law.  The District shall report non-compliance with the reporting, immunization, attendance, instructor qualifications, and assessment requirements of the compulsory attendance law to the County Attorney of the county of residence of the student's parent, guardian or custodian.

Students receiving competent private instruction or independent private instruction are eligible to request open enrollment to another school district.  The receiving district shall not bill the resident district unless the receiving district complies with the reporting requirements.  If the parent, guardian or custodian fails to comply with the compulsory attendance requirements, the receiving district shall notify the resident district.  The resident district shall then report the non-compliance to the County Attorney of the county of residence of the parent, guardian or custodian.

Students receiving competent private instruction by or under the supervision of a licensed practitioner must make adequate progress.  Students receiving competent private instruction by or under the supervision of a licensed practitioner shall be monitored for progress by the supervising teacher.  Students receiving competent private instruction by or under the supervision of a licensed practitioner may be assessed annually.  The District will provide any optional assessments at no cost.

Students receiving competent private instruction by a non-licensed individual must make adequate progress.  Students receiving competent private instruction by a non-licensed individual shall be evaluated annually by the parent, guardian or legal custodian to ensure adequate progress is being made.  Students receiving competent private instruction from a non-licensed individual may be assessed annually.  The District will provide any optional assessments at no cost.

Students receiving competent private instruction by or under the supervision of a licensed practitioner and students receiving competent private instruction from a non-licensed individual may dual enroll with the District.  Students receiving individual private instruction may not dual enroll with the District for academics (including special education) or extracurricular activities, but may access Senior Year Plus and concurrent enrollment in community colleges under Iowa law.  No other Senior Year Plus options are available to students receiving independent private instruction.

Upon the request of a parent, guardian or legal custodian of a student receiving competent private instruction or upon referral of a licensed practitioner who provides instruction or instructional supervision of a student under competent private instruction, the District shall refer a student who may require special education to the appropriate area education agency director of special education for evaluation.

Driver’s Education shall be offered or made available by the District to students served in either competent private instruction or independent private instruction.  Dual enrollment is not required to participate in Driver’s Education.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 10/17/2022

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:34

517 - Dual Enrollment

517 - Dual Enrollment

The parent, guardian, or custodian of a student receiving competent private instruction by or under the supervision of a licensed practitioner or by a non-licensed individual may also enroll the student in the District.  The student shall be considered under dual enrollment.  The parent, guardian or custodian requesting dual enrollment for the student should notify the Superintendent prior to October 1st each year on forms provided by the Iowa Department of Education.  On the form, the parent, guardian or custodian shall indicate the extracurricular and academic activities in which the student is interested in participating.  The forms are available at the central administration office.

A dual enrollment student is eligible to participate in the District's extracurricular and academic activities in the same manner as other students enrolled in the District. The policies and administrative rules of the District shall apply to the dual enrollment students in the same manner as the other students enrolled in the District. These policies and administrative rules shall include, but not be limited to, athletic eligibility requirements, the good conduct rule, academic eligibility requirements, and payment of the fees required for participation.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 11/21/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:35

518 - Student Appearance

518 - Student Appearance

The Board believes inappropriate student appearance causes material and substantial disruption to the school environment or presents a threat to the health and safety of students, employees, and visitors.

Students are expected to adhere to standards of cleanliness and dress that are compatible with the requirements of a good learning environment.  The standards will be those generally acceptable to the community as appropriate in a school setting.

The Board expects students to be clean and well-groomed and wear clothes in good repair and appropriate for the time, place, and occasion.  Clothing or other apparel promoting products illegal for use by minors and clothing displaying obscene material, profanity or reference to prohibited conduct are disallowed.  While the primary responsibility for appearance lies with the students and their parents, appearance disruptive to the education program will not be tolerated.  When, in the judgment of a principal, a student's appearance or mode of dress disrupts the educational process or constitutes a threat to health or safety, the student may be required to make modifications.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 11/21/2022

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:36

519 - Freedom of Expression

519 - Freedom of Expression

Student expression, other than student expression in student-produced official school publications, made on the District premises or under the jurisdiction of the District or as part of a school-sponsored activity may be attributed to the District; therefore, student expression must be responsible.  Student expression must be appropriate to assure that the students learn and meet the goals of the school activity and that the potential audience is not exposed to material that may be harmful or inappropriate for their level of maturity.

Students will be allowed to express their viewpoints and opinions as long as the expression is responsible.  The expression will not, in the judgment of the administration, encourage the breaking of laws, defame others, be obscene or indecent or cause a material and substantial disruption to the educational program.  The administration, when making this judgment, will consider whether the activity in which the expression was made is school-sponsored and whether review or prohibition of the students' speech furthers an educational purpose.  Further, the expression must be done in a reasonable time, place, and manner that is not disruptive to the orderly and efficient operation of the District.

Students who violate this policy may be subject to disciplinary measures.  Employees are responsible for insuring students' expression is in keeping with this policy.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 11/21/2022

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:37

520 - Student Complaints and Grievances

520 - Student Complaints and Grievances

Student complaints and grievances regarding Board policy or administrative regulations and other matters should be addressed to the student's teacher or another licensed employee, other than the administration, for resolution of the complaint.  It is the goal of the Board to resolve student complaints at the lowest organizational level.

If the complaint cannot be resolved by a licensed employee, the student may discuss the matter with the principal within five (5) days of the employee's decision.  If the matter cannot be resolved by the principal, the student may discuss it with the Superintendent within five (5) days after speaking with the principal.

If the matter is not satisfactorily resolved by the Superintendent, the student may ask to have the matter placed on the Board agenda of a regularly scheduled Board meeting in compliance with Board policy.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 11/21/2022

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:38

521 - Care of School Property/Vandalism

521 - Care of School Property/Vandalism

Students will treat District property with the care and the respect they would treat their own property.  Students found to have destroyed or otherwise harmed school district property may be required to reimburse the District.  They may be subject to discipline under Board policy and the District rules and regulations.  They may also be referred to local law enforcement authorities.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 12/19/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:38

522 - Student Conduct on School Transportation

522 - Student Conduct on School Transportation

Students utilizing school transportation will conduct themselves in an orderly manner fitting to their age level and maturity with mutual respect and consideration for the rights of the school vehicle driver and the other passengers.  Students who fail to behave in an orderly manner will be subject to disciplinary measures.

The driver will have the authority to maintain order on the school vehicle.  It is the responsibility of the driver to report misconduct to the building administrator.

The Board supports the use of video cameras on school buses used for transportation to and from school as well as for field trips, curricular or extracurricular events.  The video cameras will be used to monitor student behavior and may be used as evidence in a student disciplinary proceeding.

After three warnings for disorderly conduct, the building principal will have the authority to suspend transportation privileges of the student or impose other appropriate discipline.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 12/19/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:39

523 - Student Lockers

523 - Student Lockers

Student lockers are the property of the District.  Students will use the lockers assigned to them by the District for storing their school materials and personal belongings necessary for attendance at school.  It is the responsibility of students to keep their assigned lockers clean and undamaged.

To ensure students are properly maintaining their assigned lockers, the principal of the building may periodically inspect all or a random selection of lockers.  Either students or another individual will be present during the inspection of lockers.  Student lockers may also be searched, at any time and without advance notice, in compliance with Board policy regulating search and seizure.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 12/19/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:40

524 - Weapons

524 - Weapons

The Board believes weapons, other dangerous objects, look-a-likes, and any instrument used as a weapon in District facilities cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees, and visitors on the District premises or property within the jurisdiction of the District.

School district facilities are not an appropriate place for weapons, dangerous objects, look-a-likes or any instrument used as a weapon.  Weapons, other dangerous objects, look-a-likes, and any instrument used as a weapon will be taken from students and others who bring them onto the District property or onto property within the jurisdiction of the District or from students who are within the control of the District.  Students bringing a weapon, other dangerous object, look-a-like or any instrument used as a weapon onto District property or onto property within the jurisdiction of the District may be suspended or expelled from school.

Parents of students found to possess weapons, dangerous objects, look-a-likes or any instrument used as a weapon on District property shall be notified of the incident.  Confiscation of weapons, dangerous objects, look-a-likes or any instrument used as a weapon will be reported to law enforcement officials, and the student will be subject to disciplinary action including suspension or expulsion.

Students bringing firearms to school or knowingly possessing firearms at school will be expelled for not less than twelve months and will be referred to law enforcement authorities.  The Superintendent has the authority to recommend this expulsion requirement be modified for students on a case-by-case basis.  For purposes of this portion of this policy, the term "firearm" includes, but is not limited to, any weapon which is designed to expel a projectile by the action of an explosive, the frame or receiver of any such weapon, a muffler or silencer for such a weapon or any explosive, incendiary or poison gas.

For purposes of this policy, the term “dangerous object” includes any instrument or device designed primarily for use in inflicting death or injury upon a human being or animal, and which is capable of inflicting death upon a human being when used in the manner for which it was designed.  The term “dangerous object” also includes any instrument or device or any sort whatsoever which is actually used in such a manner as to indicate that the individual intends to inflict death or injury upon the other, and which, when so used, is capable of inflicting death upon a human being.

In addition, dangerous objects or any instrument used as a weapon in the school includes any object used to intimidate, coerce, scare or threaten a student, school district employee or visitor.  Dangerous objects therefore include, but are not limited to, clubs, nunchakus, brass knuckles, knives regardless of blade length, stun guns, BB and pellet guns, toy guns used or displayed as real guns, and unloaded guns.

Weapons under the control of law enforcement officials are exempt from this policy.  The principal may allow authorized persons to display weapons, other dangerous objects or look-a-likes for educational purposes.  Such a display will also be exempt from this policy.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 12/19/2022

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:40

525 - Possession or Use of Controlled Substances, Alcohol, and/or Nicotine

525 - Possession or Use of Controlled Substances, Alcohol, and/or Nicotine

As an educational institution, the District seeks to educate students in the dangers associated with the use of alcohol, nicotine, and other drugs.  The Board believes such materials and substances generally cause material and substantial disruption to the school environment and/or present a threat to the health and safety of students, employees or visitors.  Hence, the following shall be regarded as serious violations of the school's disciplinary policy:

  1.   Sale, distribution, use, possession or being under the influence of tobacco, nicotine or devices that can be used to deliver nicotine, including, but not limited to electronic cigarettes and vaping devices on District property or at District sponsored or approved events off District grounds at any time, including official District events at other schools.
  2. Sale, distribution, use, possession or being under the influence of alcohol on District property or at District sponsored or approved events off District grounds at any time, including official District events at other schools.
  3. Sale, distribution, use, possession or being under the influence of illegal drugs or drug paraphernalia or the unauthorized sale, distribution, use, possession or being under the influence of otherwise lawful drugs on District property or at District sponsored or approved events off District grounds at any time, including official District events at other schools.
  4. Sale, distribution, use, possession or being under the influence of a hazardous substance on District property or at District sponsored or approved events off District grounds at any time, including official District events at other schools.

Each violation of this policy shall be reviewed by the appropriate administrator within a reasonable time after the alleged violation.  Both the student and the student’s parents shall have the opportunity to discuss the matter with the administrator before the administrator makes a decision.

Violation of this policy by students will result in disciplinary action including suspension or expulsion.  Use, purchase or being in possession of any products or devices containing nicotine for students under the age of eighteen, may be reported to the local law enforcement authorities.  Possession, use or being under the influence of beer, wine, alcohol and/or of a controlled substance may also be reported to the local law enforcement authorities.

Students who violate the terms of this policy may be required to satisfactorily complete a substance abuse assistance or rehabilitation program approved by the Board.  If a student fails to satisfactorily complete a substance abuse assistance or rehabilitation program, the student may be subject to discipline including suspension or expulsion.

The Board believes the substance abuse prevention program will include:

  • Age-appropriate, developmentally-based nicotine, alcohol, and controlled substances curriculum for students in grades kindergarten through twelve, which address the legal, social, and health consequences of the use of nicotine, alcohol, and controlled substances and which provide information about effective techniques for resisting peer pressure to use nicotine, alcohol, and controlled substances;
  • A statement to students that the use of nicotine, alcohol, and controlled substances and the unlawful possession and use of nicotine, alcohol, and controlled substances is wrong and harmful;
  • Standards of conduct for students that clearly prohibit, at a minimum, the unlawful possession, use, being under the influence of or distribution of nicotine, alcohol, and controlled substances by students on District premises or as part of any of its activities;
  • A clear statement that disciplinary sanctions, up to and including suspension or expulsion and referral for prosecution, will be imposed on students who violate the policy and a description of those sanctions;
  • A statement that students may be required to successfully complete an appropriate rehabilitation program;
  • Information about substance abuse counseling and rehabilitation and re-entry programs available to students;
  • A requirement that parents and students be given a copy of the standards of conduct and the statement of disciplinary sanctions required; and
  • Notification to parents and students that compliance with the standards of conduct is mandatory.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 01/16/2023

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:41

526 - Search and Seizure

526 - Search and Seizure

School district property is held in public trust by the Board.  The Board believes that illegal, unauthorized or contraband materials may cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees or visitors on District premises or property within the jurisdiction of the District.

District authorities may, without a search warrant, search students or protected student areas based on a reasonable suspicion that a District policy, rule, regulation or law has been violated.  The search is in a manner reasonable in scope to maintain order and discipline in the schools, promote the educational environment, and protect the safety and welfare of students, employees, and visitors to the District facilities.

The furnishing of a locker, desk or other facility or space owned by the school and provided as a courtesy to a student, even if the student provides the lock for it, will not create a protected student area and will not give rise to an expectation of privacy with respect the locker, desk or other facility.

School authorities may seize any illegal, unauthorized or contraband materials discovered in the search.  Items of contraband may include, but are not limited to, nonprescription controlled substances, marijuana, cocaine, amphetamines, barbiturates, apparatus used for controlled substances, alcoholic beverages, tobacco, weapons, explosives, poisons, and stolen property.  Such items are not to be possessed by a student while they are on District property or on property within the jurisdiction of the District; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management, and welfare of the District.  Possession of such items will be grounds for disciplinary action including suspension or expulsion and may be reported to local law enforcement officials.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 01/16/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:46

527 - Interview of Students

527 - Interview of Students

District officials and employees may interview students during the school day.  Generally, students may not be interviewed during the school day by persons other than parents and District officials and employees.

Requests from law enforcement officers and from persons other than parents, District officials, and employees to interview students are made through the principal's office. 

Upon receiving a request, it is the responsibility of the principal to determine whether the request will be granted.  Generally, prior to granting a request, the principal will attempt to contact the parents to inform them of the request and to ask them to be present.

If a child abuse investigator wishes to interview a student, the principal will defer to the investigator's judgment as to whether the student should be interviewed independently from the student's parents, whether the school is the most appropriate setting for the interview, and who will be present during the interview.

Students will not be taken from school without the consent of the principal and without proper warrant.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 01/16/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:47

528 - Anti-Harassment/Bullying Policy

528 - Anti-Harassment/Bullying Policy

Harassment and bullying of students are against federal, state, and local policy and are not tolerated by the Board.  The Board is committed to providing all students with a safe and civil school environment in which all members of the school community are treated with dignity and respect.  To that end, the Board has in place policies, procedures, and practices that are designed to reduce and eliminate bullying and harassment as well as processes and procedures to deal with incidents of bullying and harassment. Bullying and harassment of students by students, school employees, and volunteers who have direct contact with students will not be tolerated in the school or District.

The Board prohibits harassment, bullying, hazing or any other victimization, of students, based on any of the following actual or perceived traits or characteristics, including but not limited to, age, color, creed, national origin, race, religion, marital status, sex, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, socioeconomic status, or familial status.

This policy is in effect while students or employees are on property within the jurisdiction of the District; while on school-owned or school-operated vehicles; while attending or engaged in school-sponsored activities; and while away from school grounds if the misconduct directly affects the good order, efficient management, and welfare of the school or District.

If, after an investigation, a student is found to be in violation of this policy, the student shall be disciplined by appropriate measures up to, and including, suspension and expulsion.  If after an investigation a school employee is found to be in violation of this policy, the employee shall be disciplined by appropriate measures up to, and including, termination.  If after an investigation a school volunteer is found to be in violation of this policy, the volunteer shall be subject to appropriate measures up to, and including, exclusion from school grounds.  “Volunteer” means an individual who has regular, significant contact with students.

Harassment and bullying mean any electronic, written, verbal or physical act or conduct toward a student which is based on any actual or perceived trait or characteristic of the student and which creates an objectively hostile school environment that meets one or more of the following conditions:

  • Places the student in reasonable fear of harm to the student’s person or property;
  • Has a substantially detrimental effect on the student’s physical or mental health;
  • Has the effect of substantially interfering with the student’s academic performance; or
  • Has the effect of substantially interfering with the student’s ability to participate in or benefit from the services, activities or privileges provided by a school.

“Electronic” means any communication involving the transmission of information by wire, radio, optical cable, electromagnetic or other similar means.  “Electronic” includes but is not limited to communication via electronic mail, internet-based communications, pager service, cell phones, electronic text messaging or similar technologies.

Harassment and bullying may include, but are not limited to, the following behaviors and circumstances:

  • Verbal, nonverbal, physical or written harassment, bullying, hazing or other victimization that have the purpose or effect of causing injury, discomfort, fear or suffering to the victim;
  • Repeated remarks of a demeaning nature that have the purpose or effect of causing injury, discomfort, fear or suffering to the victim;
  • Implied or explicit threats concerning one's grades, achievements, property, etc. that have the purpose or effect of causing injury, discomfort, fear or suffering to the victim;
  • Demeaning jokes, stories or activities directed at the student that have the purpose or effect of causing injury, discomfort, fear or suffering to the victim; and/or
  • Unreasonable interference with a student's performance or creation of an intimidating, offensive or hostile learning environment.

Sexual harassment means unwelcome sexual advances, requests for sexual favors or other verbal or physical con-duct of a sexual nature when:

  • Submission to the conduct is made either implicitly or explicitly a term or condition of the student’s education or benefits;
  • Submission to or rejection of the conduct by a school employee is used as the basis for academic decisions affecting that student; or
  • The conduct has the purpose or effect of substantially interfering with the student’s academic performance by creating an intimidating, hostile or offensive education environment.

In situations between students and school officials, faculty, staff or volunteers who have direct contact with students, bullying and harassment may also include the following behaviors:

  • Requiring that a student submit to bullying or harassment by another student, either explicitly or implicitly, as a term or condition of the targeted student’s education or participation in school programs or activities; and/or
  • Requiring submission to or rejection of such conduct as a basis for decisions affecting the student.

Any person who promptly, reasonably, and in good faith reports an incident of bullying or harassment under this policy to a school official, shall be immune from civil or criminal liability relating to such report and to the person’s participation in any administrative, judicial or other proceeding relating to the report.  Individuals who knowingly file a false complaint may be subject to appropriate disciplinary action.

Retaliation against any person, because the person has filed a bullying or harassment complaint or assisted or participated in a harassment investigation or proceeding, is also prohibited. Individuals who knowingly file false harassment complaints and any person who gives false statements in an investigation shall be subject to discipline by appropriate measures, as shall any person who is found to have retaliated against another in violation of this policy.  Any student found to have retaliated in violation of this policy shall be subject to measures up to, and including, suspension and expulsion.  Any school employee found to have retaliated in violation of this policy shall be subject to measures up to, and including, termination of employment.  Any school volunteer found to have retaliated in violation of this policy shall be subject to measures up to, and including, exclusion from school grounds. 

The District will promptly and reasonably investigate allegations of bullying or harassment. The building principal or designee will be responsible for handling all complaints by students alleging bullying or harassment.

It is the responsibility of the Superintendent, in conjunction with the principals, to develop procedures regarding this policy.  The Superintendent also is responsible for organizing training programs for students, school officials, faculty, staff, and volunteers who have direct contact with students. The training will include how to recognize harassment and what to do in case a student is harassed. It will also include proven effective harassment prevention strategies. The Superintendent will also develop a process for evaluating the effectiveness of the policy in reducing bullying and harassment in the District. The Superintendent shall report to the Board on the progress of reducing bullying and harassment in the District.

The Board will annually publish this policy.  The policy may be publicized by the following means:

  • Inclusion in the student handbook;
  • Inclusion in the employee handbook;
  • Inclusion in the registration materials; and/or
  • Inclusion on the District’s web site,

A copy shall be made for any person at the District office.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 01/16/2023

 

dawn.gibson.cm… Sun, 02/06/2022 - 14:48

529 - Anti-Harassment/Bullying Investigation Procedures

529 - Anti-Harassment/Bullying Investigation Procedures

Individuals who feel that they have been harassed should:

·   Communicate to the harasser that the individual expects the behavior to stop, if the individual is comfortable doing so.  If the individual wants
     assistance communicating with the harasser, the individual should ask a teacher, counselor or principal to help.

·   If the harassment does not stop, or the individual does not feel comfortable confronting the harasser, the individual should:

                              --   tell a teacher, counselor or principal; and

                              --   write down exactly what happened, keep a copy, and give another copy to the teacher, counsellor, principal or another appropriate
                                    school employee including:

                                    -           what, when, and where it happened;

                                    -           who was involved;

                                    -           exactly what was said or what the harasser did;

                                    -           witnesses to the harassment;

                                    -           what the student said or did, either at the time or later;

                                    -           how the student felt; and

                                    -           how the harasser responded.

An individual who believes that the individual has been harassed or bullied will notify the building principal who will be the designated investigator.  The alternate investigator is a Level I Investigator.  The investigator may request that the individual complete the Harassment/Bullying Complaint form and turn over evidence of the harassment, including, but not limited to, letters, audio or video recordings, electronic communications and/or pictures.  The complainant shall be given a copy of the completed complaint form.   Information received during the investigation is kept confidential to the extent possible.  The investigator has the authority to initiate an investigation in the absence of a written complaint.

The investigator will reasonably and promptly commence the investigation upon receipt of the complaint.  The investigator will interview the complainant and the alleged harasser.  The alleged harasser may file a written statement in response to the complaint.  The investigator may also interview witnesses as deemed appropriate.

Upon completion of the investigation, the investigator will make written findings and conclusions as to each allegation of harassment and report the findings and conclusions to the Superintendent.  The investigator will provide a copy of the findings of the investigation to the Superintendent.

Following receipt of the investigator's report, the Superintendent may investigate further, if deemed necessary, and make a determination of any appropriate additional steps which may include discipline.

Prior to the determination of the appropriate remedial action, the Superintendent may, at the Superintendent’s discretion, interview the complainant and the alleged harasser.  The Superintendent will file a written report closing the case and documenting any disciplinary action taken or any other action taken in response to the complaint.  The complainant, the alleged harasser, and the investigator will receive notice as to the conclusion of the investigation.  The Superintendent will maintain a log of information necessary to comply with Iowa Department of Education reporting procedures.

·   Evidence uncovered in the investigation is confidential.

·   Complaints must be taken seriously and investigated.

·   No retaliation will be taken against individuals involved in the investigation   process.

·   Retaliators will be disciplined up to and including suspension and expulsion.

If the principal is a witness to the incident or is the subject of the complaint, the alternate investigator shall investigate.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 02/20/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:09

530 - Use of Motor Vehicles

530 - Use of Motor Vehicles

The Board recognizes the convenience to families and students of having students drive to and park at their school attendance center.  Driving a motor vehicle to and parking it at the student's attendance center is a privilege.

Students who drive to and park at their school attendance center shall only drive to and park at their designated attendance center.  Students may not loiter around or be in their vehicle during the school day without permission from the principal.  Students shall leave their attendance center when there is no longer a legitimate reason for them to be at their attendance center.  Students who drive shall enter and leave the parking lot by the routes designated by the principal.

Cars will remain parked from the time the student arrives at school until school is dismissed for the day, unless the student has specific permission from the principal or superintendent to drive.  There is to be no eating of lunches or loitering in parked vehicles.

Students who wish to drive to and park at their school attendance center shall comply with any rules and regulations established by the building principal.  Failure to comply with this policy or District rules shall be reason for revocation of school driving and parking privileges as well as other disciplinary action including suspension and expulsion.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 02/20/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:12

531 - Student Conduct

531 - Student Conduct

Inappropriate student conduct causes material and substantial disruption to the school environment, interferes with the rights of others, and/or presents a threat to the health and safety of students, employees, and visitors on school premises.  Appropriate classroom behavior allows teachers to communicate more effectively with students.

Students will conduct themselves in a manner fitting to their age level and maturity and with respect and consideration for the rights of others while on District property or on property within the jurisdiction of the District; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the District.  Consequences for the misconduct will be fair and developmentally appropriate in light of the circumstances.

Students who fail to abide by this policy and the administrative regulations supporting it may be disciplined for conduct which disrupts or interferes with the education program; conduct which disrupts the orderly and efficient operation of the District or school activity; conduct which disrupts the rights of other students to participate in or obtain their education; conduct that is violent or destructive or conduct which interrupts the maintenance of a disciplined atmosphere.  Disciplinary measures include, but are not limited to, removal from the classroom, detention, suspension, probation, and expulsion.

Teachers and/or others who are in charge of a classroom must be the administrators of classroom discipline.  Therefore, minor disciplinary offenses are the responsibility and obligation of the classroom teacher.  When a situation arises wherein the educational process is substantially interfered with, it then becomes the responsibility of the administration to assist in the disposition of the discipline problem.

A student who commits an assault against an employee on District property or on property within the jurisdiction of the District; while on school-owned or school-operated chartered vehicles or while attending or engaged in District activities will be suspended by the principal.  Notice of the suspension is sent to the Board President.  The Board will review the suspension to determine whether to impose further sanctions against the student which may include expulsion.  Assault for purposes of this section of this policy is defined as:

  • an act which is intended to cause pain or injury to, or which is intended to result in physical contact which will be insulting or offensive to another, coupled with the apparent ability to execute the act; or
  • any act which is intended to place another in fear of immediate physical contact which will be painful, injurious, insulting or offensive, coupled with the apparent ability to execute the act; or
  • intentionally points any firearm toward another or displays in a threatening manner any dangerous weapon toward another.

The act is not an assault when the person doing any of the above and the other person are voluntary participants in a sport, social or other activity, not in itself criminal, when the act is a reasonably foreseeable incident of such sport or activity, and does not create an unreasonable risk of serious injury or breach of the peace.

The District may impose a range of disciplinary measures for acts of misconduct.  Disciplinary measures include, but are not limited to, removal from the classroom, detention, suspension, probation, and expulsion.  Discipline will be administered depending on the severity and frequency of the acts of misconduct.  The imposition of discipline will be within the discretion of the individual responsible for imposing the discipline.  In instances where there has been a violation of the law, as well as school rules, appropriate law enforcement officials will be contacted and may become involved in the District's administration of discipline.  The school reserves the right to seek restitution from the parents/guardians of a student or the student for damage caused by the student.

Removal from the classroom means a student is sent to the building principal's office.  It is within the discretion of the person in charge of the classroom to remove the student.

Detention means the student's presence is required during non-school hours for disciplinary purposes.  The student can be required to appear prior to the beginning of the school day, after school has been dismissed for the day, or on a non-school day.  Whether a student will serve detention, and the length of the detention, is within the discretion of the licensed employee disciplining the student or the building principal.

Suspension means; either an in-school suspension, an out-of-school suspension, a restriction from activities or loss of eligibility.  An in-school suspension means the student will attend school but will be temporarily isolated from one or more classes while under supervision.  An in-school suspension will not exceed ten consecutive school days.  An out-of-school suspension means the student is removed from the school environment, which includes school classes and activities.  An out-of-school suspension will not exceed ten days.  A restriction from school activities means a student will attend school and classes and practice but will not participate in school activities.

Probation means a student is given a conditional suspension of a penalty for a definite period of time in addition to being reprimanded.  The conditional suspension will mean the student must meet the conditions and terms for the suspension of the penalty.  Failure of the student to meet these conditions and terms will result in immediate reinstatement of the penalty.

Expulsion means an action by the Board to remove a student from the school environment, which includes, but is not limited to, classes and activities, for a period of time set by the Board but no longer than one calendar year.

Following the suspension of a special education student, an informal evaluation of the student's placement will take place.  The Individual Education Program (IEP) is evaluated to determine whether it needs to be changed or modified in response to the behavior that led to the suspension.

If a special education student's suspensions, either in or out of school, equal ten days on a cumulative basis, a staffing team will meet to determine whether the IEP is appropriate.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 02/20/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:13

531A Discipline of Students Who Make Threats of Violence or Cause Incidents of Violence

531A Discipline of Students Who Make Threats of Violence or Cause Incidents of Violence

531A

Discipline of Students Who Make Threats of Violence or Cause Incidents of Violence

Introduction

The 2023 Iowa Acts, chapter 96 (House File 604), signed by Governor Reynolds on May 26, 2023, requires the Iowa Department of Education to develop and distribute a model policy for school districts and charter schools that, if adopted, satisfies a school district's or charter school’s responsibilities under Iowa Code 279.79 established by the Act. These model policies are intended to support a school district and charter school in meeting the requirements of new Iowa Code section 279.79 and in developing policies for different grade levels that describe how a school district or charter school may discipline a student for making a threat of violence or causing an incident of violence that results in injury or property damage or assault.

 

Districts are required to:

  • Publish the district policy on the district website (2023 Iowa Acts, chapter 96 (House File 604), sec. 7, new section 279.79, subsection 1).
  • Provide each parent or guardian with a copy of the policy and require the parent or guardian acknowledge receipt of the policy in writing or electronically (2023 Iowa Acts, chapter 96 (House File 604), sec. 8).

 

Discipline Policy

Discipline is designed to promote behavior that will enable students to learn and successfully participate in their educational and social environments. The district discipline policy for students who make a threat of violence or commit an act of violence is developed to help students understand their obligations to others in the school setting, secure the safety of all students, staff and the community, and to correct student behavior if a violation occurs (2023 Iowa Acts, chapter 96 (House File 604), sec. 7, new section 279.79, subsection 1).

 

Students will conduct themselves in a manner fitting their age, grade level, and maturity, and with respect and consideration for the rights of others while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district. Consequences for the misconduct will be fair and tailored to the age, grade level and maturity of the student.

 

Discipline and other responses to threats or incidents of violence by a student with a disability, including removal from a class, placement in a therapeutic classroom, suspensions, and expulsions, will comply with the provisions of applicable federal and state laws including, but not limited to, the IDEA, Section 504 of the Rehabilitation Act, and the Americans with Disabilities Act (2023 Iowa Acts, chapter 96 (House File 604), sec. 7, new section 279.79, subsection 3).

 

District Response to a Threat or Incident of Violence by a Student

Reporting a Threat of Violence or Incidence of Violence

In the case of any threat of violence or incident of violence that results in injury, property damage or assault by a student, the teacher will report to the school principal or lead administrator within 24 hours of the incident. The principal or lead administrator will notify the parent or guardian of the student(s) who threatened or perpetrated an act of violence and the student(s) who the threatened or perpetrated act of violence was made against within 24 hours after receipt of the teacher’s report and complete an investigation of the incident as soon as possible. The classroom teacher may also notify the parent or guardian of the student who made the threat or caused the incident, and the parent or guardian of the student against whom the threat or incident was directed (2023 Iowa Acts, chapter 96 (House File 604), sec. 4).

 

An investigation will be initiated by the principal or lead administrator upon learning of an incident of violence or threat of violence through any credible means. If the principal or lead administrator finds that an incident of violence or threat of violence did occur, the administrator will determine the level of threat or incident by considering all aspects of the situation, including the student's intent and knowledge of the impact of their actions, their developmental level and context of the incident. The resolution will focus on identifying the cause behind the behavior and appropriate corrective action (2023 Iowa Acts, chapter 96 (House File 604), sec. 7, new section 279.79, subsections 1 and 4).

 

A student who makes a threat of violence, causes an incident of violence that results in injury or property damage, or who commits an assault, will be subject to escalating levels of discipline for each occurrence. When appropriate, referrals will be made to local law enforcement. The district retains the authority to assign the level of disciplinary measures appropriate to the severity of the threat of violence or incident of violence (2023 Iowa Acts, chapter 96 (House File 604), sec. 7, new section 279.79, subsection 5).

 

Threat of Violence

Threat of violence means a written, verbal, electronic or behavioral message that either explicitly or implicitly expresses an intention to inflict emotional or physical injury, property damage, or assault.

 

Incident of Violence

Incident of violence means the intentional use of physical force or power against oneself, another person, a group or community or property resulting in injury, property damage or assault.

 

Injury

Injury means “physical pain, illness or any impairment of physical condition.” State v. McKee, 312 N.W.2d 907, 913 (Iowa 1981).

 

Property Damage

Property damage means any destruction, damage, impairment or alteration of property to which the individual does not have a right to take such an action. Property means real property, which includes any real estate, building, or fixture attached to a building or structure, and personal property, which includes intangible property (Iowa Code section 4.1(21)).

 

Assault

Assault means when, without justification, a student does any of the following:

an act which is intended to cause pain or injury to, or which is intended to result in physical contact which will be insulting or offensive to another, coupled with the apparent ability to execute the act; or any act which is intended to place another in fear of immediate physical contact which will be painful, injurious, insulting or offensive, coupled with the apparent ability to execute the act; or intentionally points any firearm toward another or displays in a threatening manner any dangerous weapon toward another.

The act is not an assault when the person doing any of the above and the other person are voluntary participants in a sport, social or other activity, not in itself criminal, when the act is a reasonably foreseeable incident of such sport or activity, and does not create an unreasonable risk of serious injury or breach of the peace (Following Iowa Code section 708.1).

 

Escalating Responses by Grade Band

Grades PK-2

Level

Escalating Response

Level 1

  • Requires parent or guardian notification.
  • Requires individualized educational program (IEP) meeting, if the student has an IEP.
  • Responses may include any of the following:
    • Parent or guardian conference that includes the student, when appropriate;
    • When appropriate and with written parent/guardian consent, counseling, and/or mental health counseling subject to available resources of the district;
    • Behavior intervention student agreement coupled with another response(s);
    • Restitution or opportunities to repair relationships coupled with another response(s);
    • Detention; and/or
    • Temporary removal from class.
  • Unless the first offense is unusually serious, the administrator will avoid permanent removal from a class.

Level 2

  • Requires parent or guardian notification.
  • Review of response to prior offense, if applicable, to inform increased level of response.
  • Requires individualized educational program (IEP) meeting, if the student has an IEP.
  • Responses to the incident may include the following:
    • Parent or guardian conference that includes the student, when appropriate;
    • When appropriate, with written parent/guardian consent, counseling, and/or mental health counseling subject to available resources of the district;
    • Behavior intervention student agreement coupled with another response(s);
    • Restitution or opportunities to repair relationships coupled with another response(s);
    • Detention;
    • Temporary or permanent removal from extracurricular activities;
    • Temporary or permanent removal from class;
    • In-school suspension;
    • Suspension of transportation privileges, if misconduct occurred in a school vehicle; and/or
    • Placement in an alternative learning environment, including a therapeutic classroom, when appropriate.

Level 3

  • Requires parent or guardian notification.
  • Review of response to prior offense, if applicable, to inform increased level of response.
  • Requires individualized educational program (IEP) meeting, if the student has an IEP.
  • Responses to an incident may include the following:
    • Parent or guardian conference that includes the student, when appropriate;
    • When appropriate, with written parent/guardian consent, counseling, and/or mental health counseling subject to available resources of the district;
    • Behavior intervention student agreement coupled with another response(s);
    • Restitution or opportunities to repair relationships coupled with another response(s).
    • Detention;
    • Temporary or permanent removal from extracurricular activities;
    • Temporary or permanent removal from class;
    • In-school suspension;
    • Out-of-school suspension;
    • Suspension of transportation privileges, if misconduct occurred in a school vehicle;
    • Placement in an alternative learning environment, including a therapeutic classroom, when appropriate; and/or
    • Recommendation for expulsion.

 

Grades 3-6

Level

Escalating Response

Level 1

  • Requires parent or guardian notification.
  • Requires individualized educational program (IEP) meeting, if the student has an IEP.
  • Responses to an incident may include the following:
    • Parent or guardian conference that may include the student, when appropriate;
    • When appropriate and with written parent/guardian consent, counseling, and/or mental health counseling subject to available resources of the district;
    • Behavior intervention student agreement coupled with another response(s);
    • Restitution or opportunities to repair relationships coupled with another response(s);
    • Detention; and/or
    • Temporary removal from class.
  • Unless the first offense is unusually serious, the administrator will avoid permanent removal from a class.

Level 2

  • Requires parent or guardian notification.
  • Review of response to prior offense, if applicable, to inform increased level of response.
  • Requires individualized educational program (IEP) meeting, if the student has an IEP.
  • Response to an incident may include, but are not limited to, the following:
    • Parent or guardian conference that includes the student, when appropriate;
    • When appropriate, with written parent/guardian consent, counseling, and/or mental health counseling subject to available resources of the district;
    • Behavior intervention student agreement coupled with another response(s);
    • Restitution or opportunities to repair relationships coupled with another response(s);
    • Detention;
    • Temporary or permanent removal from extracurricular activities;
    • Temporary or permanent removal from class;
    • In-school suspension;
    • Suspension of transportation privileges, if misconduct occurred in a school vehicle; and/or
    • Placement in an alternative learning environment, including a therapeutic classroom, when appropriate.

Level 3

  • Requires parent or guardian notification.
  • Review of response to prior offense, if applicable, to inform increased level of response.
  • Requires individualized educational program (IEP) meeting, if the student has an IEP.
  • Response to an incident may include the following:
    • Parent or guardian conference that includes the student, when appropriate;
    • When appropriate and with written parent/guardian consent, counseling, and/or mental health counseling subject to available resources of the district;
    • Behavior intervention student agreement coupled with another response(s);
    • Restitution or opportunities to repair relationships coupled with another response(s);
    • Detention;
    • Temporary or permanent removal from extracurricular activities;
    • Temporary or permanent removal from class;
    • In-school suspension;
    • Out-of-school suspension;
    • Suspension of transportation privileges, if misconduct occurred in a school vehicle; and/or
    • Placement in an alternative learning environment, including a therapeutic classroom, when appropriate; and/or
    • Recommendation for expulsion.

 

Grades 7-8

Level

Escalating Response

Level 1

  • Requires parent or guardian notification.
  • Requires individualized educational program (IEP) meeting, if the student has an IEP.
  • Responses to an incident may include the following:
    • Parent or guardian conference that may include the student, when appropriate;
    • When appropriate and with written parent/guardian consent, counseling, and/or mental health counseling subject to available resources of the district;
    • Behavior intervention student agreement coupled with another response(s);
    • Restitution or opportunities to repair relationships coupled with another response(s);
    • Detention; and/or
    • Temporary removal from class.

Level 2

  • Requires parent or guardian notification.
  • Review of response to prior offense, if applicable, to inform increased level of response.
  • Requires individualized educational program (IEP) meeting, if the student has an IEP.
  • Responses to an incident may include, but are not limited to, the following:
    • Parent or guardian conference that includes the student, when appropriate;
    • When appropriate and with written parent/guardian consent, counseling, and/or mental health counseling subject to available resources of the district;
    • Behavior intervention student agreement coupled with another response(s);
    • Restitution or opportunities to repair relationships coupled with another response(s);
    • Detention;
    • Temporary or permanent removal from extracurricular activities;
    • Temporary or permanent removal from class;
    • In-school suspension;
    • Out-of-school suspension;
    • Suspension of transportation privileges, if misconduct occurred in a school vehicle; and/or
    • Placement in an alternative learning environment, including a therapeutic classroom, when appropriate.

Level 3

  • Requires parent or guardian notification.
  • Review of response to prior offense, if applicable, to inform increased level of response.
  • Requires individualized educational program (IEP) meeting, if the student has an IEP.
  • Response to an incident may include the following:
    • Parent or guardian conference that may include the student, when appropriate;
    • When appropriate and with written parent/guardian consent, counseling, and/or mental health counseling subject to available resources of the district;
    • Behavior intervention student agreement coupled with another response(s);
    • Restitution or opportunities to repair relationships coupled with another response(s);
    • Detention;
    • Temporary or permanent removal from extracurricular activities;
    • Temporary or permanent removal from class;
    • In-school suspension;
    • Out-of-school suspension;
    • Suspension of transportation privileges, if misconduct occurred in a school vehicle;
    • Placement in an alternative learning environment, including a therapeutic classroom, when appropriate; and/or
    • Recommendation for expulsion.

 

Grades 9-12

Level

Escalating Response

Level 1

  • Requires parent or guardian notification.
  • Requires individualized educational program (IEP) meeting, if the student has an IEP.
  • Responses to an incident may include, but are not limited to, the following:
    • Parent or guardian conference that includes the student, when appropriate;
    • When appropriate and with written parent/guardian consent, counseling, and/or mental health counseling subject to available resources of the district;
    • Behavior intervention student agreement coupled with another response(s);
    • Restitution or opportunities to repair relationships coupled with another response(s);
    • Detention;
    • Temporary removal from extracurricular activities;
    • Temporary removal from class;
    • In-school suspension; and/or
    • Suspension of transportation, if misconduct occurred in a school vehicle.

Level 2

  • Requires parent or guardian notification.
  • Review of response to prior offense, if applicable, to inform increased level of response.
  • Requires individualized educational program (IEP) meeting, if the student has an IEP.
  • Response to an incident may include the following:
    • Parent or guardian conference that includes the student, when appropriate;
    • When appropriate and with written parent/guardian consent, counseling, and/or mental health counseling subject to available resources of the district;
    • Behavior intervention student agreement coupled with another response(s);
    • Restitution or opportunities to repair relationships coupled with another response(s);
    • Detention;
    • Temporary or permanent removal from extracurricular activities;
    • Temporary or permanent removal from class;
    • In-school suspension;
    • Out-of-school suspension;
    • Suspension of transportation privileges, if misconduct occurred in a school vehicle; and/or
    • Placement in an alternative learning environment, including a therapeutic classroom, when appropriate.

Level 3

  • Requires parent or guardian notification.
  • Review of response to prior offense, if applicable, to inform increased level of response.
  • Requires individualized educational program (IEP) meeting, if the student has an IEP.
  • Response to an incident may include the following:
    • Parent or guardian conference that includes the student, when appropriate;
    • When appropriate and with written parent/guardian consent, counseling, and/or mental health counseling subject to available resources of the district;
    • Behavior intervention student agreement coupled with another response(s);
    • Restitution or opportunities to repair relationships coupled with another response(s);
    • Detention;
    • Temporary or permanent removal from extracurricular activities;
    • Temporary or permanent removal from class;
    • In-school suspension;
    • Out-of-school suspension;
    • Suspension of transportation privileges, if misconduct occurred in a school vehicle;
    • Placement in an alternative learning environment, including a therapeutic classroom, when appropriate; and/or
    • Recommendation for expulsion.

 

Definitions (consistent with the Iowa Education Department’s Data Dictionary 2022-23)

Detention means the student's presence is required during non-school hours for disciplinary purposes. The student can be required to appear prior to the beginning of the school day, after school has been dismissed for the day or on a non-school day. Whether a student will serve detention, and the length of the detention, is within the discretion of the licensed employee or the building principal disciplining the student.

Expulsion means an action by the board to remove a student from the school environment, which includes, but is not limited to, classes and activities, for a period of time set by the board.

In-school suspension means the student will attend school but will be temporarily isolated from one or more classes while under supervision. An in-school suspension will not exceed ten consecutive school days.

Out-of-school suspension means the student is removed from the school environment, which includes school classes and activities. An out-of-school suspension will not exceed ten consecutive school days unless due process is provided as required by federal and state law. A restriction from school activities means a student will attend school and classes and practice but will not participate in school activities.

Placement in an alternate learning environment means placement of a student in an environment established apart from the regular educational program that includes rules, staff and resources designed to accommodate student needs and to provide a comprehensive education consistent with the student learning goals and content standards established by the school district.

Removal from the classroom means a student is sent to the building principal's office. It is within the discretion of the person in charge of the classroom to remove the student.

 

REVIEWED: 11/20/2023 – APPROVED: 12/18/2023

 

mary.mccrea@ro… Tue, 12/19/2023 - 10:06

532 - Expulsion

532 - Expulsion

Students may be expelled for violations of Board policy, school rules or the law.  The long term removal of a student from the school environment, which includes, but is not limited to, classes and activities, is an expulsion from school.  It is within the discretion of the Board to discipline a student by using an expulsion for a single offense or for a series of offenses depending on the nature of the offense and the circumstances surrounding the offense.

It is within the discretion of the Superintendent to recommend to the Board the expulsion of a student for disciplinary purposes.  Only the Board may take action to expel a student and to readmit the student.  The principal will keep records of expulsions in addition to the Board's records.

When a student is recommended for expulsion by the Board, the student is provided with:

  1. notice of the reasons for the proposed expulsion;
  2. notice of the date, time, and place of the expulsion hearing sufficiently in advance of the hearing to enable the student to obtain the assistance of counsel and to prepare a defense;
  3. notice that the student is entitled to a closed hearing unless an open hearing is specifically requested;
  4. the names of the witnesses the Superintendent will present, if available, and a statement of the facts to which each witness will testify;
  5. notice that the student will be given an opportunity to present a defense against the charges, to provide either oral testimony or written affidavits of witnesses, to present documents, to be given copies of documents which will be introduced by the Superintendent, and to cross-examine adverse witnesses if available;
  6. notice that the student has the right to be represented by counsel; and,
  7. Notice that the student has the right to the results and finding of the Board to be in writing and open to the student's inspection.

At the hearing, the student will have all of the rights given in the notice and may give an opening and closing statement in addition to calling witnesses and cross-examining adverse witnesses.  The Board hearing the expulsion matter must be impartial (i.e. have no prior involvement in the situation, have no stake in the outcome, and have no personal bias or prejudice).

After the Board has heard the expulsion matter, it shall go into deliberations.  No one who advocated a position at the hearing of the matter should be present during the Board’s deliberations unless the other party or parties are also permitted to attend deliberations.  The student has a right to a decision based solely on the evidence presented at hearing.  There must be an adequate factual basis for the Board’s decision.  A preponderance of the evidence standard is sufficient to find the student violated the rule or policy at issue.  Following the Board’s deliberations, the Board shall reconvene in open session and render its decision on the Superintendent’s recommendation for expulsion.  The student is entitled to a written decision setting out the Board’s findings and conclusions as to the charges and the penalty.

In addition to these procedures, a special education student must be provided with additional procedures.  A determination should be made of whether the student is actually participated in the misconduct.  A staffing team should determine whether the student's behavior is caused by the student's disability and whether the conduct is the result of inappropriate placement.  Discussions and conclusions of this meeting should be recorded.

If the special education student's conduct is not caused by the disability, the student may be expelled or suspended for a long-term period following written notice to the parent and pursuant to the District's expulsion hearing procedures.  If the misconduct is caused by the disability and a change in placement is recommended, the change must be made pursuant to the placement procedures used by the District.  If a change in placement is not recommended, a determination shall be made within the student’s IEP and the law as to how to manage the student’s behavior to prevent the student’s possible future misconduct.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 02/20/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:14

533 - Fines-Fees-Charges

533 - Fines-Fees-Charges

The Board believes students should respect school district property and assist in its preservation for future use by others.  Students may be assessed fines, charges or fees for the materials needed in a course, for overdue school materials, for participating in activities or for misuse of school property.

The Superintendent will inform the Board of the dollar amount to be charged to students or others for fines, charges or fees annually.  Parents of students meeting specific financial eligibility standards will be eligible for a waiver of student fees or a reduction of student fees based upon the request of the parent.  Fines or charges assessed for damage or loss to District property are not fees and will not be waived.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 03/20/2023

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:15

534 - Student Fee Waiver and Reduction Procedures

534 - Student Fee Waiver and Reduction Procedures

The Board recognizes that while certain fees charged students are appropriate and authorized, certain students and their families are not financially able to pay the fees.  The District will grant either full waivers, partial waivers or temporary waivers depending upon the circumstances and the student or student's parents' ability to meet the financial criteria.

  1. Waivers –
    1. Full Waivers - a student will be granted a full waiver of fees charged by the District if the student or student's parents meet the financial eligibility criteria for free meals under the Child Nutrition program, Family Investment Program, Supplemental Security Income guidelines or transportation assistance under open enrollment.  Students in foster care are also eligible for full waivers.
    2. Partial Waivers - a student will be granted a partial waiver of fees charged by the District if the student or the student's parents meet the financial eligibility criteria for reduced price meals offered under the Child Nutrition program.  A partial waiver is based on the same percentage as the reduced price meals.
    3. Temporary Waivers - a student may be eligible for a temporary waiver of fees charged by the District in the event the student's parents are facing financial difficulty.  Temporary waivers may be applied for at any time throughout the school year and will not extend beyond the end of the school year.
  2. Application - Parents or students eligible for a fee waiver will make an application on the form provided by the District.  Applications may be made at any time but must be renewed annually.
  3. Confidentiality - The District will treat the application and application process as any other student record and student confidentiality and access provisions will be followed.
  4. Appeals - Denials of a waiver may be appealed to the Superintendent.
  5. Fines or charges assessed for damage or loss to school property are not fees and will not be waived.
  6. Notice - the District will annually notify parents and students of the waiver.  The following information will be included in registration materials.

Students whose families meet the income guidelines for free and reduced-price lunch, the Family Investment Program (FIP), Supplemental Security Income (SSI) transportation assistance under open enrollment or who are in foster care are eligible to have their student fees waived or partially waived.  Students whose families are experiencing a temporary financial difficulty may be eligible for a temporary waiver of student fees.  Parents or students who believe they may qualify for temporary financial hardship should contact the building secretary for a waiver form.  This waiver does not carry over from year to year and must be completed annually.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 03/20/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:16

535 - Good Conduct Rule

535 - Good Conduct Rule

Participation in school activities is a privilege.  School activities provide the benefits of promoting additional interests and abilities in the students during their school years and for their lifetimes.

Students who participate in extracurricular activities serve as ambassadors of the District throughout the calendar year, whether away from school or at school.  Students who wish to have the privilege of participating in extracurricular activities must conduct themselves in accordance with Board policy and must refrain from activities which are illegal, immoral or unhealthy.

Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures.  The principal will keep records of violations of the good conduct rule.

Students wanting to participate in school activities must meet the requirements set out by the District for participation in the activity.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 03/20/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:18

536 - Student Government

536 - Student Government

The student council provides for student activities, serves as a training experience for student leaders, promotes the common good, gives students a share in the management of the school, develops high ideals of personal conduct, acts as a clearinghouse for student activities, seeks to interest students in District affairs and helps solve problems that may arise.  Members of the council are student representatives who have direct access to the administration.

The principal, in conjunction with the students and licensed employees, will set forth the guidelines for the student government's elections, operations, and other elements of the government.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 03/20/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:19

537 - Student Organizations

537 - Student Organizations

No student organization shall exist which is not approved by the Board.  The Superintendent shall determine qualifications and regulations for student groups and make recommendations to the Board for groups seeking approval.  Applications for organizing shall be relayed to the Superintendent through the building principal.

 

Curriculum-Related Organizations

It will also be the responsibility of the principal to determine whether a student group is curriculum-related.  One or more of the following questions will be answered affirmatively if the group is curriculum-related:

      •     Is the subject matter of the group actually taught in a regularly offered course?

      •     Will the subject matter of the group soon be taught in a regularly offered course?

      •     Does the subject matter of the group concern the body of courses as a whole?

      •     Is participation in the group required for a particular course?

      •     Does participation in the group result in academic credit?

Secondary and/or student-initiated curriculum-related student organizations, upon receiving permission from the principal, may use the District facilities for meetings and other purposes before and after the instructional school day.

Non-instructional time will mean any time before the first period of the day and after the last period of the day in which any student attends class.  Meetings will not interfere with the orderly conduct of the education program or other District operations.  It is within the discretion of the principal to determine whether the meetings will interfere with the orderly conduct of the education program or other District operations.  Activities relating to any part of the education program will have priority over the activities of another organization.

Employees shall be assigned to monitor approved meetings and may interact with curriculum-related organizations.

 

Non-Curriculum-Related Organizations

Secondary and/or student-initiated, non-curriculum-related organizations will be provided access to meeting space and District facilities.  Only students may attend and participate in meetings of non-curriculum-related groups.  Such attendance is strictly voluntary and student-initiated.  As a means of determining whether a student's attendance is voluntary, the principal may require parental consent for the student to attend the meetings.

Employees will be assigned to monitor approved meetings.  Employees will not participate in the meeting or assist in planning, criticizing or encouraging attendance.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 04/17/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:20

538 - Student Publications

538 - Student Publications

Students may produce official school publications as part of the curriculum under the supervision of a faculty advisor and the principal.  Official school publications include material produced in the journalism, newspaper, yearbook or writing classes and distributed to the student body either free or for a fee.

Any expression made by students, including student expression in official school publications, is not an expression of official school policy.  The District, the Board, and the employees or officials are not liable in any civil or criminal action for any student expression made or published by students unless the employees or officials have interfered with or altered the content of the student speech or expression.  The liability, if any, is only to the extent of the interference or alteration of the speech or expression.

Official school publications are free from prior restraint by employees or officials except as provided by law.  A faculty advisor will supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech.  The production of official school publications is guided by the law and by the ethical standards adopted by professional associations or societies of journalism.

Persons, other than students, who believe they have been aggrieved by student expression in a student-produced official school publication will follow the grievance procedure outlined in Chapter 2.  Students who believe their freedom of expression in a student-produced official school publication has been restricted will follow the grievance procedure outlined in Chapter 5.

The Superintendent is responsible for developing a student publications code.  This code will include, but not be limited to, reasonable rules including time, place, and manner of restrictions.  The Superintendent will also be responsible for distributing this policy and the student publications code to the students and their parents.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 04/17/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:21

539 - Student Publications Code

539 - Student Publications Code

A.        Official school publications defined.

An "official school publication" is material produced by students in the journalism, newspaper, yearbook or writing classes and distributed to students either free or for a fee.

 

B.        Expression in an official school publication.

  1. No student will express, publish or distribute in an official school publication material which is:
    1.  obscene;
    2. libellous;
    3. slanderous; or
    4. encourages students to:
      1. commit unlawful acts;
      2. violate school rules;
      3. cause the material and substantial disruption of the orderly and efficient operation of the school or school activity;
      4. disrupt or interfere with the education program;
      5. interrupt the maintenance of a disciplined atmosphere; or
      6. infringe on the rights of others.
  2. ​​​​​​​The official school publication is produced under the supervision of a faculty advisor.

 

C.        Responsibilities of students.

  1. Students writing or editing official school publications will assign and edit the news, editorial, and feature contents of the official school publications subject to the limitations of the student publications code and the law.
  2. Students will strive to achieve professional standards of accuracy, fairness, objectivity, and thoroughness in each and every aspect of official school publications.
  3. Students will strive to achieve professional standards of grammar, usage, punctuation, and spelling for clarity and accuracy of official school publications.

 

D.        Responsibilities of faculty advisors.

Faculty advisors will supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech.

 

E.         Liability.

Student expression in an official school publication will not be deemed to be an expression of the District.  The District, the Board, and the employees or officials are not liable in any civil or criminal action for any student expression made or published by students unless the employees or officials have interfered with or altered the content of the student expression.  The liability, if any, is only to the extent of interference or alteration of the speech or expression.

 

F.         Appeal procedure.

  1. Students who believe they have been unreasonably restricted in their exercise of expression in an official student publication will seek review of the decision through the student grievance procedure in Chapter 5.
  2. Persons who believe they have been aggrieved by a student-produced official student publication will file their complaint through the citizen grievance procedure in Chapter 2.

 

G.        Time, place and manner of restrictions on official school publications.

  1. Official student publications may be distributed in a reasonable manner on or off school premises.
  2. Distribution in a reasonable manner will not encourage students to:
    1. ​​​​​​​commit unlawful acts;
    2. violate school rules;
    3. cause the material and substantial disruption of the orderly and efficient operation of the District or school activity;
    4. disrupt or interfere with the education program;
    5. interrupt the maintenance of a disciplined atmosphere; or
    6. infringe on the rights of others.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 04/17/2023

 

​​​​​​​

dawn.gibson.cm… Sun, 02/06/2022 - 15:22

540 - Student Performances

540 - Student Performances

Students, as part of the education program, may participate in contests or other public and private events approved by the Superintendent that will be of benefit to the student and the education program.  Performance at such events is a privilege.

Students, who perform at such events, serve as ambassadors of the District and must conduct themselves in the same manner as required in the regular school day.  Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures. 

Students will be allowed to perform in these events only with proper permission and supervision and when the events do not disrupt the education program or other District operations.  The events must be approved by the Superintendent, unless it involves unusual travel and expense, in which case the Board must approve of the performance.

It is the responsibility of the Superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy. In developing the administrative regulations, these guidelines should be followed:

  • Performances by student groups below the high school level should be allowed on a very limited basis;
  • All groups of students should have an opportunity to participate; and,
  • Extensive travel by one group of students should be discouraged.

It is within the discretion of the Superintendent to determine whether the event will benefit the education program and the participating students.  Contests or other performances by students unapproved by the Superintendent are the responsibility of the parent and the student.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 04/17/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:29

541 - Student Fund Raising

541 - Student Fund Raising

Students may raise funds for school-sponsored events with the permission of the principal.  Fund raising by students for events other than school-sponsored events is not allowed.  Collection boxes for school fund raising must have prior approval from the principal before being placed on school property.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 05/15/2023

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:31

542 - Student Activity Program

542 - Student Activity Program

Participation in school activities is a privilege.  School activities provide the benefits of promoting additional interests and ability in the students during their school years and for their lifetime.

Students, may participate in interscholastic athletics, music, speech, and other contest or events approved by the administration subject to the rules and regulations which govern participation in general for each event or contest.  Any such events must be supervised by a licensed employee.

The District is affiliated and pays dues as a member or organizations such as Iowa FFA Association, Iowa State Music Association, Iowa State Speech Association, Iowa High School Athletic Association, the Iowa High School Girls' Athletic Union, and the Iowa Association of Student Councils.  The District is, therefore, subject to all the rules and regulations of these associations and the Department of Education.

Student activity events must be approved by the Superintendent unless they involve unusual travel expense, in which case the Board will take action.  The events must not disrupt the education program or other District operations.

A high school student who participates in school sponsored athletics may participate in a non-school sponsored sport during the same season with written approval of the Superintendent, high school principal, and athletic director.  This allowance is with the understanding that the school-sponsored team participation takes precedence over the non-school team participation.  Such outside participation will not conflict with the school sponsored athletic activity. The determination of whether a non-school sponsored sport conflicts with a school sponsored athletic activity shall be determined by the supervising coach. 

If a student misses a school practice or competition due to the non-school athletic participation, the student is subject to disciplinary action by the coach/sponsor in charge of that sport.

Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 05/15/2023

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:32

543 - Student Promotion-Retention-Acceleration

543 - Student Promotion-Retention-Acceleration

The District recognizes that not all students grow and develop at the same rate and that some students may need more time at a particular level.  Students will be promoted to the next grade level at the end of each school year based on the student’s achievement, age, maturity, emotional stability, and social adjustment.

The retention of a student will be determined based upon the judgment of the licensed employee and the principal.  When it becomes evident a student in grades kindergarten through eight may be retained in a grade level for an additional year, the parents will be informed.  It shall be within the sole discretion of the Board to retain students in their current grade level.

Students in grades nine through twelve will be informed of the required course work necessary to maintain adequate progress toward graduation.  When it becomes evident a student in these grades will be unable to meet the minimum credit requirements for the year, the student and parents will be informed.  It shall be within the sole discretion of the Board to retain students in their current grade level and to deny promotion to a student.

Students in grades kindergarten through twelve with exceptional talents may, with the permission of the principal and parents, take classes beyond their current grade level.  Enrichment opportunities outside the District may be allowed when they do not conflict with the District’s graduation requirements.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 05/15/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:33

544 - Student Honors and Awards

544 - Student Honors and Awards

The District will provide a program that establishes honors and awards including, but not limited to, academic letters, scholarships, and good citizenship awards for students to assist students in setting goals.  Students are made aware of honors and awards and the action necessary on the part of the student to achieve them.  Students who have not attended the school district for one (1) year or have not attended an accredited public or private school will not be eligible for honors and awards. 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 05/15/2023

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:33

545 - Testing, Evaluation, and Survey Program

545 - Testing, Evaluation, and Survey Program

A comprehensive testing program is established and maintained to evaluate the education program of the District and to assist in providing guidance or counseling services to students and their families.

No student is required, as part of any applicable program, to submit to a survey, analysis or evaluation that reveals information concerning:

  • political affiliations or beliefs of the student or student’s parent:
  • mental or psychological problems of the student or the student's family;
  • sex behavior or attitudes;
  • illegal, anti-social, self-incriminating or demeaning behavior;
  • critical appraisals of other individuals with whom respondents have close family relationships;
  • legally recognized, privileged, and analogous relationships, such as those of lawyers, physicians, and ministers;
  • religious practices, affiliations or beliefs of the student or student’s parent; or
  • income, (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program).

It is the responsibility of the Board to review and approve the evaluation and testing program.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

APPROVED: 06/19/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:34

546 - Graduation Requirements

546 - Graduation Requirements

Students must successfully complete the courses required by the Board and Iowa Department of Education in order to graduate.

It is the responsibility of the Superintendent to ensure that students complete grades one through twelve and that high school students complete the listed credits prior to graduation, in no case less than that required by law.  The following basic credits are required:

COURSES

Standard Credits

Core Credits

Science

6

6

Math

6

6

English

8

8

Social Studies

6

6

Financial Literacy

1

1

Fine Arts/Vocational/CPU

4

4

Electives

17

10

Physical Education

4

4

TOTAL CREDITS FOR GRADUATION

52

45

The required courses of study will be reviewed by the Board annually.

Graduation requirements for special education students will be in accordance with the prescribed course of study as described in their Individualized Education Program (IEP).

Beginning with the class of 2022, requirements for students in special education to earn a regular high school diploma will include successful completion of four years of English, three years of math, three years of science, three years of social studies, and the completion of the district’s physical education requirements.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019          

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVISED: 06/21/2021 – APPROVED 07/19/2021

APPROVED: 06/19/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:35

546A - Graduation Requirements - Home School Assistance Program

546A - Graduation Requirements - Home School Assistance Program

There are qualifications for an EBF HSAP student transferring to Eddyville-Blakesburg-Fremont High School (EBF) wanting to receive an EBF High School Diploma.  Specifics will be created by the HSAP staff and school administration.  The state of Iowa has very specific requirements for students earning high school diplomas presented by public schools.  Chapter 12 Graduation Requirements

Attendance Requirements for HSAP students to earn an EBF High School Diploma:

  • Eddyville-Blakesburg-Fremont High School operates using 2 semesters each year.
  • The student MUST attend EBF High School the entirety of their junior and senior years
    • Students who are a junior in the 2021-2022 academic year must enroll full-time second semester of the 2021-2022 academic year.

Students will submit a written verification of high school course work completion, with titles, to the designated EBF High School officials to determine credits awarded. Course work acceptance is based upon criteria that is determined by the designated EBF High School official and EBF HSAP Director. 

HSAP will maintain a transcript of HSAP students beginning their freshman year if the student anticipates entering the high school for an EBF High School Diploma.

EBF administration and EBF HSAP Director will create and maintain a set of protocols for HSAP students to earn an EBF public school diploma meeting Iowa Code 281 Chapter 12 requirements and local Board of Directors requirements. (Currently, 52 credits are required to graduate with an EBF High School diploma)

 

REVIEWED: 10/18/2021 – APPROVED 11/22/2021

APPROVED: 06/19/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:36

547 - Early Graduation

547 - Early Graduation

Generally, students will be required to complete the necessary course work and graduate from high school at the end of grade twelve.  Students may graduate prior to this time if they meet the minimum graduation requirements stated in Board policy and the student has the approval of the Board and a recommendation by the Superintendent and building principal.

A student who graduates early will no longer be considered a student and will become an alumnus of the District.  Therefore, the student who graduates early can no longer participate in any District activities.  However, the student who graduates early may participate in commencement exercises.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

APPROVED: 06/19/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:37

548 - Commencement

548 - Commencement

Students who have met the requirements for graduation will be allowed to participate in the commencement proceedings provided they abide by the proceedings organized by the District.  It is the responsibility of the principal to solicit input from each graduating class regarding the proceedings for their commencement.

Attendance at commencement exercises is optional.  Failure of a student to participate in commencement will not be a reason for withholding the student's final progress report or diploma certifying the student's completion of high school.  A student may be excluded from participation in commencement for violation of District policy, rules or the law.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 07/17/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:38

549 - Parental Involvement

549 - Parental Involvement

It is the policy of the District that parents of all participating children have the opportunity to be involved in the joint development of the District plan and in the District’s review process for the purpose of school improvement.  The District provides coordination, technical assistance, and other necessary support in the planning and implementation of parent involvement activities.  The District encourages parent involvement and supports the partnership between home/school/community by providing understandable information about standards and assessment; providing training and materials for parents to help their children and to involve other parents; educating school personnel about involving parents and the value of parent contributions; and developing meaningful roles for community organizations and businesses to work with parents and schools.

It is the policy of the District that:

  • This jointly developed, written policy is distributed to parents of participating Title I children and is available to all the patrons of the District.  This policy will be given to parents of participating Title I children at the annual fall meeting or at parent-teacher conferences.  Copies are available in each office.  A copy will be sent home to the parents of children who enter the Title I program during the course of the year.
  • An annual meeting is held for all parents of participating children.  Additional flexible parent meeting times shall be held throughout the year as determined by parent interest and suggestions.   These meetings will include parent-teacher conferences and meetings requested by parents and/or teachers.  Notification of these meetings will be made through United States mail, e-mail, phone calls, written notes via students, and/or through the District newsletter.
  • Parents are given assistance in understanding the requirements of the Title I law, local improvement goals, content standards, performance standards, and assessments at the annual meeting each fall.  Such information may also be printed in the District newsletter, the annual progress report, and may be communicated at parent-teacher conferences and at open house.
  • Parents receive an explanation of the school’s performance profile in the annual progress report published once a year.  Teachers communicate expected proficiency levels and assessment results twice a year at parent-teacher conferences.
  • Parents are informed of reasons for their children’s participation, the curriculum, and the instructional objectives and methods of the program at the fall annual parent meeting.
  • Parents receive timely responses to all parent recommendations.  As much as feasible, they are sent to parents in the language used in the home.  Full opportunities are provided for all parents to participate in Title I activities through a verbal and/or written invitation.  Childcare is provided at the annual parent meeting and during parent-teacher conferences.
  • A jointly developed school/parent compact outlines how parents, school personnel, and students share the responsibility for improved student achievement and the means by which the District and parents continue to build and develop partnerships to help children achieve the local high standards.  This compact was developed by a joint committee of parents, teachers, and administration.  It is reviewed annually and distributed to parents as their child enters the program and again each fall.
  • The Title I or District-wide program provides opportunities for parents to become partners with the District by promoting the education of their children at home and school.  Parents are given help monitoring their student’s progress.  The District provides assistance to parents on how they can participate in decisions related to their student’s education.  The District provides reasonable support for parental involvement activities as requested by parents.  Such information is communicated at parent-teacher conferences and other parent meetings including the annual fall parent meeting.  Articles regarding reading improvement will be published in the District at least once per year.  Teachers will attend workshops to improve their knowledge of teaching reading skills and strategies.
  • The District coordinates and integrates parent involvement programs and activities with other programs as appropriate.  All teachers will have the opportunity to attend training sessions/workshops in reading.  Title I parents will have representation on the District advisory committee
  • An annual evaluation of this parental involvement policy shall be conducted to determine the effectiveness of this policy and the barriers of this policy for increasing parent involvement.  Policy evaluation findings shall be used in designing strategies for school improvement and revising parent policies.  This evaluation will be conducted annually at the fall annual parent meeting.  Revisions will be made and the revised Parent Involvement Policy will be distributed to all Title I parents via United States Mail, e-mail or through Title I students.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 07/17/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:38

550 - Student Records Access

550 - Student Records Access

The Board recognizes the importance of maintaining student records and preserving their confidentiality.  For purposes of this policy and other policies relating to student records, student is defined as an enrolled individual in pre-kindergarten through twelfth grade, including children in District-sponsored child care programs.

Student records containing personally identifiable information are kept confidential at collection, storage, disclosure, and destruction stages.  The Board Secretary is the custodian of student records.  Student records may be maintained in the District office or administrative office of the student's attendance center.

Parents and eligible students will have access to the student's records during the regular business hours of the District.  An eligible student is a student who has reached eighteen years of age or is attending an institution of postsecondary education at the post high school level.  Parents of an eligible student are provided access to the student records only with the written permission of the eligible student unless the eligible student is defined as a dependent by the Internal Revenue Code.  In that case, the parents may be provided access without the written permission of the student.  A representative of the parents or eligible student, who has received written permission from the parents or eligible student, may inspect and review a special education student's records.  Parents, other than parents of an eligible student, may be denied access to a student's records if the District has a court order stating such or when the District has been advised under the appropriate laws that the parents may not access the student records.  Parents may inspect an instrument used for the purpose of collection of student personal information prior to the instrument’s use.

A student record may contain information on more than one student.  Parents will have the right to access the information relating to their student or to be informed of the information.  Eligible students will also have the right to access the information relating to themselves, or be informed of the information.

Parents and eligible students will have a right to access the student's records upon request without unnecessary delay and in no instance more than forty-five calendar days after the request is made.  Parents, an eligible student or an authorized representative of the parents will have the right to access the student's records prior to an Individualized Education Program (IEP) meeting or hearing.

Copies of student records will only be provided if failure to do so would effectively prevent the parents or student from exercising the right to access the student records.  Fees for copies of the records will be waived if it would prevent the parents or student from accessing the records.  A fee may not be charged to search or retrieve information from student records. 

Upon the request of parents or an eligible student, the District will provide an explanation and interpretation of the student records and a list of the types and locations of education records collected, maintained or used by the District.

If the parents or an eligible student believes the information in the student records is inaccurate, misleading or violates the privacy or other rights of the student, the parents or an eligible student may request that the District amend the student records.  The District will decide whether to amend the student records within a reasonable time after receipt of the request.  If the District determines an amendment is made to the student record, the District will make the amendment and inform the parents or the eligible student of the decision in writing.

If the District determines that amendment of the student's record is not appropriate, it will inform the parents or the eligible student of their right to a hearing before the hearing officer provided by the District.  If the parents' and the eligible student's request to amend the student record is further denied following the hearing, the parents or the eligible student will be informed that they have a right to place an explanatory letter in the student record commenting on the District's decision and setting forth the reasoning for disagreeing with the District.  Additions to the student's records will become a part of the student record and be maintained like other student records.  If the District discloses the student records, the explanation by the parents will also be disclosed.

Student records may be disclosed in limited circumstances without parental or eligible student's written permission.  This disclosure is made on the condition that the student record will not be disclosed to a third party without the written permission of the parents or the eligible student.  This disclosure may be made to the following individuals or under the following circumstances:

  • to school officials within the District and AEA personnel whom the Superintendent has determined to have a legitimate educational interest, including, but not limited to, Board members, employees, school attorney, auditor, health professionals, and individuals serving on official school committees;
  • to officials of another school district in which the student wishes to enroll, provided the other school district notifies the parents the student records are being sent and the parents have an opportunity to receive a copy of the records and challenge the contents of the records unless the annual notification includes a provision that records will automatically be transferred to new school districts;
  • to authorized representatives of the United States Comptroller General, the United States Attorney General, the United States Secretary of Education or state and local educational authorities;
  • in connection with financial aid for which the student has applied or which the student has received if the information is necessary to receive the financial aid;
  • to organizations and/or their authorized representatives, on or behalf of, educational agencies or institutions for the purpose of developing, validating or administering predictive tests, administering student aid programs, and improving instruction, if such studies are conducted in such a manner as will not permit the personal identification of students and their parents by persons other than representatives of such organizations and such information will be destroyed when no longer needed for the purpose for which it is conducted;
  • to accrediting organizations to carry out their accrediting functions;
  • to parents of a dependent student as defined in the Internal Revenue Code;
  • to comply with a court order or judicially issued subpoena consistent with an interagency agreement between the District and juvenile justice agencies;
  • in connection with a health or safety emergency;
  • to authorized representatives of the Secretary of Agriculture or authorized representatives from the Food and Nutrition Service for the purposes of conducting program monitoring, evaluations, and performance measurements of state and local educational and other agencies and institutions receiving funding for or providing a school lunch program for which the results will be reported in an aggregate form that does not identify any individual, provided that the data collected shall be protected in a manner that will not permit the personal identification of students and their parents to anyone other than those authorized under this paragraph and any personally identifiable data shall be destroyed when the data are no longer needed for program monitoring, evaluations, and performance measurements;
  • to an agency caseworker or other representative of a state or local child welfare agency or tribal organization authorized to access a student’s case plan when such agency or organization is legally responsible for the care and protection of the student, provided that the education records or the personally identifiable information contained in such records of the student will not be disclosed by such agency or organization, except to an individual or entity engaged in addressing the student’s education needs and authorized by such agency or organization to receive such disclosure and such disclosure is consistent with the state or tribal laws applicable to protecting the confidentiality of a student’s education records;  or,
  • as directory information.

The Superintendent will keep a list of the individuals and their positions who are authorized to view a special education student's records without the permission of the parents or the eligible student.  Individuals not listed are not allowed access without parental or an eligible student's written permission.  This list must be current and available for public inspection and updated as changes occur.

The Superintendent will also keep a list of individuals, agencies, and organizations which have requested or obtained access to a student's records, the date access was given, and their legitimate educational interest or purpose for which they were authorized to view the records.  The Superintendent, however, does not need to keep a list of the parents, authorized educational employees, officers, and agencies of the District who have accessed the student’s records.  This list for a student record may be accessed by the parents, the eligible student, and the custodian of student records.

Permanent student records, including a student's name, address, phone number, grades, attendance record, classes attended, grade level completed, and year completed may be maintained without time limitation.  Permanent student records will be kept in a fire-safe vault.

When personally identifiable information, other than permanent student records, no longer needs to be maintained by the District to provide educational services to a special education student, the parents or eligible student are notified.  This notice is normally given after a student graduates or otherwise leaves the District.  If the parents or eligible student request that the personally identifiable information be destroyed, the District will destroy the records.  Prior to the destruction of the records, the District must inform the parents or eligible student the records may be needed by the parents or eligible student for social security benefits or other purposes.  In the absence of parents or an eligible student's request to destroy the records, the District must maintain the records for at least three years after an individual is determined to be no longer eligible for special education.

The District will cooperate with the juvenile justice system in sharing information contained in permanent student records regarding students who have become involved with the juvenile justice system.  The District will enter into an interagency agreement with the juvenile justice agencies involved.  The purpose of the agreement is to allow for the sharing of information prior to a student's adjudication in order to promote and collaborate between the District and the agencies to improve school safety, reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-of-school suspensions, and to support alternatives to in-school and out-of-school suspensions and expulsions which provide structured and well supervised educational programs supplemented by coordinated and appropriate services designed to correct behaviors that lead to truancy, suspension, and expulsions and to support students in successfully completing their education.

The District may share any information with the agencies contained in a student's permanent record, which is directly related to the juvenile justice system's ability to effectively serve the student.  Prior to adjudication information contained in the permanent record may be disclosed by the District to the parties without parental consent or court order.  Information contained in a student's permanent record may be disclosed by the District to the agencies after adjudication only with parental consent or a court order.  Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student's family or coordinating the delivery of programs and services to the student or student's family.  Information shared under the agreement is not admissible in any court proceedings, which take place prior to a disposition hearing, unless written consent is obtained from a student's parent, guardian or legal or actual custodian.

Confidential information shared between the District and the agencies will remain confidential and will not be shared with any other person, unless otherwise provided by law.  Information shared under the agreement is not admissible in any court proceedings, which take place prior to a disposition hearing, unless written consent is obtained from a student's parent, guardian, or legal or actual custodian.  The District may discontinue information sharing with an agency if the District determines that the agency has violated the intent or letter of the agreement.

Agencies will contact the principal of the attendance center where the student is currently or was enrolled.  The principal will then forward copies of the records within ten (10) business days of the request.

The District will provide training or instruction to employees about parents' and eligible students' rights under this policy.  Employees will also be informed about the procedures for carrying out this policy. 

It is the responsibility of the Superintendent to annually notify parents and eligible students of their right to inspect and review the student's records.  The notice is given in a parents' or eligible student's native language.  Should the District collect personal information from students for the purposes of marketing or selling that information, the District will annually notify parents of such activity.

The notice will include a statement that the parents have a right to file a complaint alleging the District failed to comply with this policy.  Complaints are forwarded to Family Policy Compliance Office, United States Department of Education, 400 Maryland Avenue, Washington, DC. 20202-4605.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 07/17/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:43

551 - Student Directory Information

551 - Student Directory Information

Student directory information is designed to be used internally within the District.  For purposes of this policy and other policies relating to student directory information, student is defined as an enrolled individual in pre-kindergarten through twelfth grade, including children in District-sponsored child care programs.  Directory information is defined in the annual notice.  It may include the student's name, address, telephone number, date and place of birth, e-mail address, grade level, enrollment status, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, the most recent previous educational agency or institution attended by the student, student ID number that is displayed on a student identification card (provided it cannot be solely used to access the student’s educational records), user ID or other unique personal identifier that is displayed on a student identification card (provided it cannot be solely used to access the student’s educational records), photograph and other likeness, and other similar information.

The District may designate that certain directory information is available to specific parties and/or for a specific purpose.

Prior to developing a student directory or to giving general information to the public, parents of students, including those open enrolled out of the District and parents of children homeschooled in the District, will be given notice annually of the intent to develop a directory or to give out general information and have the opportunity to deny the inclusion of their child's information in the directory or in the general information about the students.

It is the responsibility of the Superintendent to provide notice and to determine the method of notice that will inform parents.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 07/17/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:44

552 - Student Photographs

552 - Student Photographs

The Board will permit student "portrait" photographs to be taken on school premises by a commercial photographer as a service to the students and their families.

Parents will be notified prior to the taking of pictures by a commercial photographer for student "portraits."  In no case will students be required to have their picture taken or be pressured to purchase pictures.

Students or commercial photographers may take pictures of students upon consent for such things as the yearbook or student newspaper.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 08/21/2023

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:45

553 - Student Library Circulation Records

553 - Student Library Circulation Records

Student library circulation records are designed to be used internally to assist in the orderly administration of the District libraries and media center.  As a general rule, student library circulation records are considered confidential records and will not be released without parental consent.  Individuals who may access such records include a student's parents, the student, authorized licensed employees, authorized government officials from the United States Comptroller General, the Secretary of Education, the Commissioner and Director of the National Institute of Education, and the Assistant Secretary for Education and State Education Department.

Appropriate authorities in a health or safety emergency may access the student's library circulation records without the approval or the notification of the student's parents.  Parents may not access records, without the student's permission, of a student who has reached the age of majority or who is attending a post-secondary educational institution unless the student is considered a dependent for tax purposes.

It is the school librarian's responsibility, as the person maintaining the student library circulation records, to approve requests for access to student library circulation records.  Students' library circulation records may be accessed during the regular business hours of the District.  If copies of documents are requested, a fee for such copying is charged.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 08/21/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:45

554 - Student Health and Immunization Certificates

554 - Student Health and Immunization Certificates

Students desiring to participate in athletic activities or enrolling in kindergarten or first grade in the District will have a physical examination by a licensed physician and provide proof of such an examination to the District.  A physical examination and proof of such an examination may be required by the administration for students in other grades enrolling for the first time in the District.

A certificate of health stating the results of a physical examination and signed by the physician is on file at the attendance center.  Each student will submit an up-to-date certificate of health upon the request of the Superintendent.  Failure to provide this information may be grounds for disciplinary action.

Students enrolling in kindergarten or any grade in elementary school in the District will have, at a minimum, a dental screening performed by a licensed medical professional (physician, nurse, physician assistant, dentist, dental hygienist) sometime between the student turning three (3) years of age and four (4) months following the student’s enrollment in the District, and will provide proof of such a screening to the District.  Students enrolling in any grade in high school in the District will have, at a minimum, a dental screening performed by a licensed dentist or dental hygienist sometime between one (1) year prior to the student’s enrollment in the District and four (4) months following the student’s enrollment in the District, and will provide proof of such a screening to the District.

Parents or guardians of students enrolling in kindergarten in the District shall be provided a student vision card provided by the Iowa optometric association and as approved by the Department of Education.  The goal of the District is that every child receives an eye examination by age seven, as needed.

Students enrolling for the first time in the District will also submit a certificate of immunization against diphtheria, pertussis, tetanus, poliomyelitis, rubeola, rubella, and other immunizations required by law.  The student may be admitted conditionally to the attendance center if the student has not yet completed the immunization process but is in the process of doing so.  Failure to meet the immunization requirement will be grounds for suspension, expulsion or denial of admission.  Upon recommendation of the Iowa Department of Education and Iowa Department of Public Health, students entering the District for the first time may be required to pass a TB test prior to admission.  The District may conduct TB tests of current students.

Exemptions from the immunization requirement in this policy will be allowed only for medical or religious reasons recognized under the law.  The student must provide a valid Iowa State Department of Health Certificate of Immunization Exemption to be exempt from this policy.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 08/21/2023

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:46

555 - Administration of Medication to Students

555 - Administration of Medication to Students

Students may be required to take medication during the school day.  Medication shall be administered only by the school nurse or a qualified designee.  A qualified designee is a person who has been trained under the State Department of Health guidelines.  Training and continued supervision shall be documented and kept on file in the District. 

Some students may need prescription and nonprescription medication to participate in their educational program.  These students shall receive medication concomitant with their educational program.  When administration of the medication requires ongoing professional health judgment, an individual health plan shall be developed by the licensed health personnel with the student and the student's parent.  Herbal remedies, natural supplements, or essential oils not approved by the Federal Drug Administration will NOT be administered by school personnel.

Students may be required to take medication during the school day.  Medication is administered by the parent, physician, school nurse or in the nurse's absence, by a person who has successfully completed an administration of medication course reviewed by the Iowa Board of Pharmacy Examiners.  The course is conducted by a registered nurse or licensed pharmacist.  A record of course completion will be maintained by the District.

Students who have demonstrated competence in administering their own medications may self-administer their medication as long as all other relevant portions of this policy have been complied with by the student and the student’s parent or guardian.  A written statement by the student's parent/guardian shall be on file requesting co-administration of medication, when competence has been demonstrated.  By law, students with asthma or other airway constricting diseases may self-administer their medication upon approval of their parents and prescribing physician regardless of competency.

Medication will not be administered without written authorization that is signed and dated from the parent and the medication must be in the original container which is labeled by the pharmacy or the manufacturer with the name of the child, name of the medication, the time of the day which it is to be given, the dosage, and the duration.  Written authorization will also be secured when the parent requests student co-administration of medication when competency is demonstrated.  When administration of the medication requires ongoing professional health judgment, an individual health plan will be developed by the licensed health personnel with the student and the student's parents.  It is the parent’s responsibility to ensure that the medication is current; that all information regarding the medication is current; and that the information provided to the District, including, but not limited to the written authorization, is current.

A written record of the administration of medication procedure must be kept for each child receiving medication including the date; student's name; prescriber or person authorizing the administration; the medication and its dosage; the name, signature, and title of the person administering the medication; and the time and method of administration and any unusual circumstances, actions or omissions.  Medication shall be stored in a secured area unless an alternate provision is documented.  Emergency protocols for medication-related reactions shall be posted.  Medication information shall be kept confidential.

The school nurse or in the nurse's absence, the person who has successfully completed an administration of medication course reviewed by the Iowa Board of Pharmacy Examiners will have access to the medication which will be kept in a secured area.  Students may carry medication only with the approval of the parents and building principal of the student's attendance center.  Emergency protocols for medication-related reactions will be in place.

The Superintendent is responsible, in conjunction with the school nurse, for developing rules and regulations governing the administration of medication, prescription and nonprescription, including emergency protocols, to students and for ensuring persons administering medication have taken the prescribed course and periodically review the prescribed course.  Annually, each student is provided with the requirements for administration of medication at school.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVISED: 06/21/2021 – APPROVED 07/19/2021

REVIEWED: 08/21/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:47

555A Naloxone Supply & Administration for Opioid Overdose

555A Naloxone Supply & Administration for Opioid Overdose

555A

NALOXONE SUPPLY AND ADMINISTRATION FOR OPIOID OVERDOSE

 

I. PURPOSE

To help address the issue of opioid misuse and to provide a safe environment for all students and staff, Eddyville Blakesburg Fremont Community School District seeks to annually obtain a prescription for and stock in school buildings the opioid overdose reversal medication, naloxone. This medication will be obtained from a licensed healthcare professional, in the name of the school district, for administration by school nurse or personnel trained and authorized to administer to a student or individual who may be experiencing an acute opioid overdose.

 

II. PROCUREMENT AND MAINTENANCE OF SUPPLY

The superintendent, principal, and/or school nurse will be responsible for the procurement of naloxone. The medication will be acquired through an annual signed standing order of naloxone to students, staff members, or other individuals believed or suspected to be experiencing an opioid overdose on school grounds. The standing order shall include at least the following information: type of naloxone (intranasal and auto-injector), date of issuance, dosage, signature of the prescriber. The supply of such medication shall be maintained in a secure, dark, temperature-controlled location in each school building desired. The school nurse appointed will be responsible for ensuring stock of medication including: expiration date, any visual defects. The school nurse will be responsible for ensuring the district replaces, as soon as reasonably possible, any used, expired, or defective medication.

 

III. TRAINING

A school nurse or trained personnel may provide or administer the medication if they reasonably and in good faith believe the student or individual is experiencing an opioid overdose. Authorized personnel will be required to provide a procedural skills demonstration to the school nurse demonstrating competency.
 

IV. INFORMATION/GUIDELINES
Opioid overdose occurs when the amount of opioid in the body is so great the individual becomes unresponsive to stimuli and breathing becomes inadequate. Lack of oxygen affects vital organs, including the heart and brain, leading to unconsciousness, coma, and eventually death. Naloxone is indicated for the reversal of opioid overdose in the presence of respiratory depression or unresponsiveness.

The following may be signs and symptoms of an individual experiencing an opioid-related overdose:

  • A history of current narcotic or opioid use or fentanyl patches on skin or needle in the body
  • Unresponsive or unconscious individuals
  • Not breathing or slow/shallow respirations        
  • Snoring or gurgling sounds (due to partial upper airway obstruction)
  • Blue lips and/or nail beds
  • Pinpoint pupils
  • Clammy skin
  • Vomiting

Note that individuals in cardiac arrest from all causes share many symptoms with someone with a narcotic overdose (unresponsiveness, not breathing, snoring/gurgling sounds, and blue skin/nail beds). If there is no pulse, these individuals are in cardiac arrest and require CPR.

 

V. EQUIPMENT
Naloxone Hydrochloride and Intranasal Mucosal Atomization Device OR NARCAN® Nasal Spray one-piece pre-assembled nasal device.

 

VI. PROCEDURE

1. Attempt to rouse and stimulate the student/ patient (rub your knuckles firmly up and down the breastbone).

2. Call 911, get an AED.  Have someone call the school nurse and parent(s).

3. If possible, monitor and record respirations, heart rate and blood pressure. Note suspected opiate overdose (as evidenced by pinpoint pupils, depressed mental status, etc.).

4. If available, administer naloxone/ NARCAN®

NALOXONE

a. Remove yellow cap from needleless syringe. Attach the nasal atomizer (applicator) onto the top of the needleless syringe. Remove purple cap from prefilled vial of naloxone. Thread vial into needleless syringe by gently twisting naloxone until you feel it “catch”. DO NOT PUSH VIAL INTO SYRINGE. Expel air.

b. Tilt the person’s head back and spray half of naloxone up one nostril and the other half of naloxone up the other nostril.

IMPORTANT: In an emergency, if you do not have the atomizer, you can squirt the naloxone into the person’s nose as directed without the atomizer.

 NARCAN®

c. Peel back the package to remove the device. Hold the device with your thumb on the bottom of the plunger and two fingers on the nozzle. Place and hold the tip of the nozzle in either nostril until your fingers touch the bottom of the patient’s nose. Tilt head back. Press the plunger firmly to release the dose into the patient’s nose.

d. Continue to perform rescue breathing/ CPR as necessary.

5. Start rescue breathing if not breathing or CPR if there is no pulse.

6. Allow 1-3 minutes for medication to work. If no change to the person’s condition after 2-3 minutes, give another dose of naloxone/NARCAN® as in Step 4 above and continue rescue breathing as necessary.

7. Administer CPR if indicated.

8. Stay with the person until medical help arrives. Notify EMS of naloxone administration.

9. Reported administration should be sent to the State Opioid Response (SOR2) helpdesk at sor@idph.iowa.gov as an email and only include the date of administration and the outcome (was the individual able to be revived).

 

Notes:

  • Iowa’s Good Samaritan Law, found under Iowa Code Section 613.17, states “a person, who in good faith renders emergency care or assistance without compensation, shall not be liable for any civil damages for acts or omissions occurring at the place of an emergency or accident or while the person is in transit to or from the emergency or accident or while the person is at or being moved to or from an emergency shelter unless such acts or omissions constitute recklessness or willful and wanton misconduct.”  The district, board, authorized personnel or school nurse, and the prescriber shall not be liable for any injury arising from the provision, administration, failure to administer, or assistance in the administration of the opioid antagonist, provided they acted reasonably and in good faith.
  • Districts are not required by law to stock and maintain a supply of opioid antagonists. However, if a district wishes to stock and maintain a supply of this medication, the board is required to establish a policy.
  • For additional information and resources regarding opioid antagonists, visit https://www.naloxoneiowa.org/

 

 

REVIEWED: 11/21/2022   APPROVED: 12/19/2022 

REVIEWED: 09/18/2023

 

 

mary.mccrea@ro… Tue, 11/22/2022 - 15:00

556 - Communicable Diseases - Students

556 - Communicable Diseases - Students

Students with a communicable disease will be allowed to attend school provided their presence does not create a substantial risk of illness or transmission to other students or employees.  The term "communicable disease" will mean an infectious or contagious disease spread from person to person, or animal to person, or as defined by law.

Prevention and control of communicable diseases is included in the District's bloodborne pathogens exposure control plan.  The procedures will include scope and application, definitions, exposure control, methods of compliance, universal precautions, vaccination, post-exposure evaluation, follow-up, communication of hazards to employees and record keeping.  This plan is reviewed annually by the Superintendent and school nurse.

The health risk to immunosupressed students is determined by their personal physician.  The health risk to others in the District environment from the presence of a student with a communicable disease is determined on a case-by-case basis by the student's personal physician, a physician chosen by the District or public health officials.

A student shall notify the Superintendent or the school nurse when the student learns the student has a communicable disease.  It shall be the responsibility of the Superintendent, when the Superintendent or school nurse, upon investigation, has knowledge that a reportable communicable disease is present, to notify the Iowa Department of Public Health.  Health data of a student is confidential and it shall not be disclosed to third parties.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 09/18/2023

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:48

557 - Student Illness or Injury at School

557 - Student Illness or Injury at School

When a student becomes ill or is injured at school, the District will attempt to notify the student's parents as soon as possible.

The District, while not responsible for medical treatment of an ill or injured student, will have employees present administer emergency or minor first aid if possible.  An ill or injured child will be turned over to the care of the parents or qualified medical employees as quickly as possible.

It is the responsibility of the principal to file an accident report with the Superintendent within twenty-four hours after the student is injured.  Reports will be kept in the administrative office for that year and then filed in the student’s cumulative folder.

Annually, parents are required to complete a medical emergency authorization form indicating the procedures to be followed, if possible, in an emergency involving their child.  The authorization form will also include the phone numbers of the parents and alternative numbers to call in case of an injury or illness.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 09/18/2023

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:49

558 - Concussion Management

558 - Concussion Management

The District considers concussions and head injuries serious matters and will follow the laws and regulations regarding the identification and management of such injuries.  The District shall provide annually to each parent or guardian of each student in grades seven through twelve a concussions and brain injury information sheet, as provided by the Iowa Department of Public Health, the Iowa High School Athletic Association, and the Iowa Girls High School Athletic Union.  The student and the student’s parent or guardian shall sign the sheet and return it to the District prior to the student’s participation in any extra-curricular interscholastic activity.

If a student’s coach or activity sponsor observes signs, symptoms or behaviors consistent with a concussion or brain injury during an extra-curricular interscholastic activity, the student shall be immediately removed from the activity.  Extra-curricular interscholastic activity means any dance or cheerleading activity or extracurricular interscholastic activity, contest or practice governed by the Iowa High School Athletic Association or the Iowa Girls High School Athletic Union that is a contact or limited contact activity as identified by the American Academy of Pediatrics.

The student’s parent or guardian shall be contacted as soon as possible following the injury, and told that the student cannot return to participate in the activity until evaluated by an appropriate health-care professional.  The student shall not return to participate in the activity or practice on the same day of a concussion. The student shall not return to participation in an extracurricular interscholastic activity, contest or practice until a written clearance to return to participation signed by the appropriate health care provider is given to the District. The student shall be examined by an appropriate health-care professional the same day the injury occurs.  A licensed health care provider means a physician, physician’s assistant, chiropractor, advanced registered nurse practitioner, nurse, physical therapist or licensed athletic trainer.  There may be situations when the Iowa High School Athletic Association, Iowa Girls High School Athletic Union and/or the District specifically designates individuals to act as the health-care professional during an activity or event.  In such situations, the Iowa High School Athletic Association’s, the Iowa Girls High School Athletic Union’s, and/or the District’s decision regarding the designation of the health-care professional is final. The written release shall be maintained as part of the student’s cumulative record.

For students who participate in an extracurricular interscholastic activity which is a contest in grades seven through twelve, the District shall adopt a return to play protocol consistent with the Department of Public Health’s rules and a return to learn plan based on guidance developed by the Brain Injury Association of America in cooperation with a student removed from participation in an extracurricular interscholastic activity and diagnosed with a concussion or brain injury, the student’s parent or guardian, and the student’s licensed health care provider to accommodate the student as the student returns to the classroom.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 09/18/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:49

559 - Emergency Plans and Drills

559 - Emergency Plans and Drills

Students will be informed of the appropriate action to take in an emergency.  Emergency drills for fire, weather, and other disasters are conducted each school year.  Fire and tornado drills are each conducted regularly during the academic school year with a minimum of two before December 31 and two after January 1.

Each attendance center will develop and maintain a written plan containing emergency and disaster procedures.  The plan will be communicated to and reviewed with employees.  The emergency plan will include:

  • assignment of employees to specific tasks and responsibilities;
  • instructions relating to the use of alarm systems and signals.  If combination visual and auditory warning devices do not exist, the plan shall include specific provisions for warning individuals with hearing impairments;
  • information concerning methods of fire containment;
  • systems for notification of appropriate persons and agencies;
  • information concerning the location and use of firefighting equipment;
  • specification of evacuation routes and procedures;
  • posting of plans and procedures at suitable locations throughout the facility;
  • evacuation drills which include the actual evacuation of individuals to safe areas; and
  • an evaluation for each evacuation drill.

Employees will participate in emergency drills.  Licensed employees are responsible for instructing the proper techniques to be followed in the drill.

Bus evacuation drills shall be conducted at least once per semester.  The principals of the attendance centers, in consultation with the Transportation Director, shall plan these drills.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 10/16/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:51

560 - Student Insurance

560 - Student Insurance

Students participating in intramural or extracurricular athletics shall be required to have health and accident insurance.  Students, whether they are or are not participating in intramural or extracurricular athletics, will have the opportunity to participate in the health and accident insurance plan selected by the school district.

The Superintendent, in consultation with the business manager, shall select the insurance plan after receiving quotes from competing companies. 

The cost of the health and accident insurance program is borne by the student.  Participation in the insurance health and accident plan is not a contract with the school district, but rather, a contract between the insurance company and the student.

Whenever a student is injured while under the supervision of a member of the school district staff, the faculty member will file an accident report with the school nurse and the principal's office.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 10/16/2023

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:52

561 - Custody and Parental Rights

561 - Custody and Parental Rights

Disagreements between family members are not the responsibility of the District. The District will not take the "side" of one family member over another in a disagreement about custody or parental rights.  Court orders that have been issued will be followed by the District.  It is the responsibility of the person requesting an action by the District to inform and provide the District the court order allowing such action.

This policy does not prohibit an employee from listening to a student's problems and concerns.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 10/16/2023

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:53

562 - Special Health Services

562 - Special Health Services

Some students who require special education need special health services in order to participate in the educational program.  These students will receive special health services in accordance with their Individualized Educational Program.

 

A.        Definitions

Assignment and delegation - occurs when licensed health personnel, in collaboration with the education team, determine the special health services to be provided and the qualifications of individuals performing the health services.  Primary consideration is given to the recommendation of the licensed health personnel.  Each designation considers the student's special health service.  The rationale for the designation is documented.  If the designation decision of the team differs from the licensed health professional, team members may file a dissenting opinion.

Co-administration - the eligible student's participation in the planning, management, and implementation of the student's special health service and demonstration of proficiency to licensed health personnel.

Educational program - includes all school curricular programs and activities both on and off school grounds.

Education team - may include the eligible student, the student's parent, administrator, teacher, licensed health personnel, and others involved in the student's educational program.

Health assessment - health data collection, observation, analysis, and interpretation relating to the eligible student's educational program.

Health instruction - education by licensed health personnel to prepare qualified designated personnel to deliver and perform special health services contained in the eligible student's health plan.  Documentation of education and periodic updates are on file in the District.

Individual health plan - the confidential, written, pre-planned and ongoing special health service in the educational program.  It includes assessment, planning, implementation, documentation, evaluation, and a plan for emergencies.  The plan is updated as needed and at least annually.  Licensed health personnel develop this written plan with the education team.

Licensed health personnel - includes licensed registered nurse, licensed physician, and other licensed health personnel legally authorized to provide special health services and medications.

Prescriber - licensed health personnel legally authorized to prescribe special health services and medications.

Qualified designated personnel - persons instructed, supervised and competent in implementing the eligible student's health plan.

Special health services - includes, but is not limited to, services for eligible students whose health status (stable or unstable) requires:

  • Interpretation or intervention;
  • Administration of health procedures and health care; or
  • Use of a health device to compensate for the reduction or loss of a body function.

Supervision - the assessment, delegation, evaluation, and documentation of special health services by licensed health personnel.  Levels of supervision include situations in which licensed health personnel are:

  • physically present
  • available at the same site
  • available on call

 

B.        Licensed health personnel will provide special health services under the auspices       of the District.  Duties of the licensed personnel include the duty to:

  • Participate as a member of the education team.
  • Provide the health assessment.
  • Plan, implement, and evaluate the written individual health plan.
  • Plan, implement, and evaluate special emergency health services.
  • Serve as liaison and encourage participation and communication with health service agencies and individuals providing health care.
  • Provide health consultation, counseling, and instruction with the eligible student, the student's parent, and the staff in cooperation and conjunction with the prescriber.
  • Maintain a record of special health services.  The documentation includes the eligible student's name, special health service, prescriber or person authorizing, date and time, signature and title of the person providing the special health service, and any unusual circumstances in the provision of such services.
  • Report unusual circumstances to the parent, school administration, and prescriber.
  • Assign and delegate to, instruct, provide technical assistance, and supervise qualified designated personnel.
  • Update knowledge and skills to meet special health service needs.

 

C.        Prior to the provision of special health services the following will be on file:

  • Written statement by the prescriber detailing the specific method and schedule of the special health service, when indicated.
  • Written statement by the student's parent requesting the provision of the special health service.
  • Written report of the preplanning staffing or meeting of the education team.
  • Written individual health plan available in the health record and integrated into the IEP or IFSP.

 

D.        Licensed health personnel, in collaboration with the education team, will determine the special health services to be provided and the qualifications
           of individuals performing the special health services.  The documented rationale will include the following:

  • Analysis and interpretation of the special health service needs, health status stability, complexity of the service, predictability of the service outcome, and risk of improperly performed service.
  • Determination that the special health service, task, procedure or function is part of the person's job description.
  • Determination of the assignment and delegation based on the student's needs.
  • Review of the designated person's competency.
  • Determination of initial and ongoing level of supervision required to ensure quality services.

 

E.         Licensed health personnel will supervise the special health services, define the level of supervision, and document the supervision.

 

F.         Licensed health personnel will instruct qualified designated personnel to deliver and perform special health services contained in the eligible
            individual health plan.  Documentation of instruction and periodic updates are on file at school.

 

G.        Parents will provide the usual equipment, supplies, and necessary maintenance for such.  The equipment will be stored in a secure area.  The
           personnel responsible for the equipment will be designated in the individual health plan.  The individual health plan will designate the role of the
           school, parents, and others in the provision, supply, storage, and maintenance of necessary equipment.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVIEWED: 10/16/2023

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:53

563 - Wellness Policy

563 - Wellness Policy

The Board promotes healthy students by supporting wellness, good nutrition, and regular physical activity as a part of the total learning environment.  The District supports a healthy environment where students learn and participate in positive dietary and lifestyle practices.  By facilitating learning through the support and promotion of good nutrition and physical activity, schools contribute to the basic health status of students.  Improved health optimizes student performance potential.

The District provides a comprehensive learning environment for developing and practicing lifelong wellness behaviors.  The entire school environment, not just the classroom, shall be aligned with healthy District goals to positively influence a student's understanding, beliefs, and habits as they relate to good nutrition and regular physical activity. 

The District supports and promotes proper dietary habits contributing to students' health status and academic performance.  The District shall have foods available on school grounds and at school-sponsored activities during the instructional day that meet or exceed the District nutrition standards.  Foods should be served with consideration toward nutritional integrity, variety, appeal, taste, safety, and packaging to ensure high-quality meals. 

The District will make every effort to eliminate any social stigma attached to, and prevent the overt identification of, students who are eligible for free and reduced-price meals. Toward this end, the District may utilize electronic identification and payment systems.

The District will develop a local wellness policy committee comprised of representatives of the Board, parents, leaders in food/exercise authority, and employees.  The local wellness policy committee will develop a plan to implement and measure the local wellness policy and monitor the effectiveness of the policy.  The committee will designate an individual to monitor implementation and evaluation the implementation of the policy.  The committee will report annually to the Board regarding the effectiveness of this policy.

The school district will identify at least one goal in each of the following areas:

  • Nutrition Education and Promotion:  Schools will provide nutrition education and engage in nutrition promotion that helps students develop lifelong healthy eating behaviors.
  • Physical Activity: Schools will provide students with age and grade appropriate opportunities to engage in physical activity that meet the Iowa Healthy Kids Act.
  • Other School Based Activities that Promote Wellness: As appropriate, schools will support students, staff, and parents’ efforts to maintain a healthy lifestyle. 

The nutrition guidelines for all foods available with the objective of promoting student health and reducing childhood obesity are available at the District Office.

Committee Make-up: Superintendent, Board Member, Parent, Food Service Director, Health/ Physical Education Teacher, School Nurse, and a Student 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 02/05/2021 – APPROVED 03/15/2021

REVISED: 11/20/2023

 

 

 

dawn.gibson.cm… Sun, 02/06/2022 - 15:58

600 - EDUCATION PROGRAM

600 - EDUCATION PROGRAM Jen@iowaschool… Sun, 01/09/2022 - 21:54

600 - Goals and Objectives of the Education Program

600 - Goals and Objectives of the Education Program

The Board's objective in the design, contents, and the delivery of the education program is to provide an equal opportunity for students to pursue an education free of discrimination on the basis of race, creed, color, gender, national origin, religion, sexual orientation, gender identity, socioeconomic status, disability, age (except for permitting/prohibiting students to engage in certain activities), marital status or genetic information.

In providing the education program of the District, the Board will strive to meet its overall goal of providing the students an opportunity to develop a healthy social, intellectual, emotional, and physical self-concept in a learning environment that provides guidance and encourages critical thinking in students.

In striving to meet this overall goal, the objectives of the education program are to provide students with an opportunity to:

  • Acquire basic skills in obtaining information, solving problems, thinking critically, and communicating effectively;
  • Become effective and responsible contributors to the decision-making processes of the social and political institutions of the community, state, and nation;
  • Acquire entry-level job skills and knowledge necessary for further education;
  • Acquire the capacities for a satisfying and responsible role as family members;
  • Acquire knowledge, habits, and attitudes that promote personal and public health, both physical and mental;
  • Acquire an understanding of ethical principles and values and the ability to apply them to their own lives;
  • Develop an understanding of their own worth, abilities, potential, and limitations; and,
  • Learn and enjoy the process of learning and acquire the skills necessary for a lifetime of continuous learning and adaptation to change.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVIEWED: 11/20/2023

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:20

601 - School Calendar

601 - School Calendar

601

SCHOOL CALENDAR

 

The school calendar will accommodate the education program of the District.  The school calendar is for a minimum of one hundred eighty (180) days and include, but not be limited to, the days for student instruction, staff development, in-service days, and teacher conferences.

The academic school year for students is for a minimum of one hundred eighty (180) days or one thousand eighty (1080) hours in the school calendar.   Employees may be required to report to work at the school district prior to this date.

The Board may define the number of days Preschool will be held and the length of each school day for students attending Preschool.  Special education students may attend school on a school calendar different from that of the regular education program consistent with their Individualized Education Program.

The Board, in its discretion, may excuse graduating seniors from up to five (5) days of instruction after the District requirements for graduation have been met.  The Board may also excuse graduating seniors from making up days missed due to inclement weather if the student has met the District's graduation requirements.

It is the responsibility of the Superintendent to develop the school calendar for recommendation, approval, and adoption by the Board annually.

The Board may amend the official school calendar when the Board considers the change to be in the best interests of the District's education program.

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVIEWED: 11/20/2023

REVISED: 02/19/2023 – APPROVED: 03/18/2024

dawn.gibson.cm… Mon, 02/07/2022 - 08:21

602 - School Day

602 - School Day

The student school day for grades one through twelve will consist of hours set by the Board and will include the schedule of class instruction and class activities as established and sponsored by the District.  Time during which students are released from school for parent/teacher conferences may be counted as part of the student's instructional time.  The student school day will consist of a schedule as recommended by the Superintendent and/or designee and approved by the Board.

The minimum school day will meet the requirements as established for the operation of accredited schools.

It is the responsibility of the Superintendent to inform the Board annually of the length of the school day.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVIEWED: 11/20/2023

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:22

603 - School Year

603 - School Year

The student school day for grades one through twelve will consist of one of the following: (1) a minimum of one hundred eighty (180) days with each day having a minimum of six (6) hours of instruction or (2) one thousand eighty (1080) hours of instruction.  Instructional time is considered time during which the school or District is in session and students are under the guidance and instruction of the instructional professional staff.  Lunch periods will not be counted as part of instructional time.  Time during which students are released from school for parent/teacher conferences and passing time will be counted as part of instructional time.

If the District chooses a minimum one hundred eighty (180) day school year, the District may record a day of school with less than the minimum of six (6) hours of instruction if one of the following circumstances exists:

  1. emergency health or safety factors request the late arrival or early dismissal of students on a specific day;
  2. if the total hours of instructional time for grades one through twelve for any five (5) consecutive school days equals a minimum of thirty (30) hours, even though any one day of school is less than the minimum instructional hours because of a staff development opportunity provided for the professional instructional staff or because parent-teacher conferences have been scheduled beyond the regular school day; or
  3. if the total hours of instructional time for grades one through twelve for the first four (4) consecutive days equal at least thirty (30) hours because parent-teacher conferences have been scheduled beyond the regular school day, the District may record zero (0) hours of instructional time on the fifth (5th) consecutive school day as a school day.

Schedule revisions and changes in time allotments will be made by the Superintendent.  The Board may amend the official school calendar when the Board considers the change to be in the best interests of the District’s educational program.

 

REVIEWED: 11/18/2019 – APPROVED 12/16/2019

REVIEWED: 12/18/2023

 

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:22

604 - Emergency School Closings

604 - Emergency School Closings

The Superintendent or the Superintendent’s designee shall have the authority to close schools because of extreme weather or other emergency conditions for the length of time the conditions exist.  The Superintendent or the Superintendent’s designee shall make provisions to publicly announce such closings via available mass communication media as soon as possible after the decision to close.

Every reasonable effort shall be made to have students attend the total amount of school annually as specified by statute, state departmental rules, and Board policy.

 

REVIEWED: 11/18/2019 – APPROVED 12/16/2019

REVIEWED: 12/18/2023

 

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:24

605 - Curriculum Development

605 - Curriculum Development

Curriculum development is an ongoing process in the District and consists of both research and design.  Research is the studious inquiry and critical investigation of the various content areas for the purpose of revising and improving curriculum and instruction based on relevant information pertaining to the discipline.  This study is conducted both internally (what and how we are currently doing at the local level) and externally (what national standards, professional organizations, recognized experts, current research, etc. tell us relative to the content area).  Design is the deliberate process of planning and selecting the standards and instructional strategies that will improve the learning experiences for all students.

A systematic approach to curriculum development (careful research, design, and articulation of the curriculum) serves several purposes:

  • Focuses attention on the content standards of each discipline and ensure the identified learnings are rigorous, challenging, and represent the most important learning for our students.
  • Increases the probability that students will acquire the desired knowledge, skills, and dispositions and that our schools will be successful in providing appropriate learning experiences.
  • Facilitates communication and coordination.
  • Improves classroom instruction.

The Superintendent and building principals are responsible for curriculum development and for determining the most effective method of conducting research and design activities.  A curriculum framework will describe the processes and procedures that will be followed in researching, designing, and articulating each curriculum area.  This framework will, at a minimum, describe the processes and procedures for the following curriculum development activities to:

  • Study the latest thinking, trends, research, and expert advice regarding the content/discipline;
  • Study the current status of the content/discipline (what and how well students are currently learning);
  • Identify content standards, benchmarks, and grade level expectations for the content/discipline;
  • Describe the desired learning behaviors, teaching, and learning environment related to the content/discipline;
  • Identify differences in the desired and present program and develop a plan for addressing the differences;
  • Communicate with internal and external publics regarding the content area;
  • Involve staff, parents, students, and community members in curriculum development decisions;
  • Verify integration of local, state, and/or federal mandates (MCNS, school-to-work, etc.);
  • Verify how the standards and benchmarks of the content/discipline support each of the broader student learning goals and provide a K-12 continuum that builds on the prior learning of each level.

It is the responsibility of the Superintendent to keep the Board apprised of necessary curriculum revisions and progress of each content area related to curriculum development activities.

 

REVIEWED: 11/18/2019 – APPROVED 12/16/2019

REVIEWED: 12/18/2023

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:25

606 - Curriculum Implementation

606 - Curriculum Implementation

Without careful and continuing attention to implementation, planned changes in curriculum and instruction rarely succeed as intended.  How change is put into practice, to a large extent, determines how well it fares.

Implementation refers to what actually happens in practice as compared to what was supposed to happen.  Curriculum implementation includes the provision of organized assistance to staff in order to ensure that the newly developed curriculum and the most powerful instructional strategies are actually delivered at the classroom level.  There are two components of any implementation effort that must be present to guarantee the planned changes in curriculum and instruction succeed as intended:

  • Understanding the conceptual framework of the content/discipline being implemented; and,
  • Organized assistance to understand the theory, observe exemplary demonstrations, have opportunities to practice, and receive coaching and feedback focused on the most powerful instructional strategies to deliver the content at the classroom level.

The Superintendent and building principals are responsible for curriculum implementation and for determining the most effective way of providing organized assistance and monitoring the level of implementation.  A curriculum framework will describe the processes and procedures that will be followed to assist all staff in developing the knowledge and skills necessary to successfully implement the developed curriculum in each content area.  This framework will, at a minimum, describe the processes and procedures for the following curriculum implementation activities to:

  • Study and identify the best instructional practices and materials to deliver the content;
  • Describe procedures for the purchase of instructional materials and resources;
  • Identify/develop exemplars that demonstrate the learning behaviors, teaching, and learning environment to deliver the content;
  • Study the current status of instruction in the content area (how teachers are teaching);
  • Compare the desired and present delivery system, identify differences (gap analysis), and develop a plan for addressing the differences;
  • Organize staff into collaborative study teams to support their learning and implementation efforts (address the gaps);
  • Provide ongoing professional development related to instructional strategies and materials that focuses on theory, demonstration, practice, and feedback;
  • Regularly monitor and assess the level of implementation;
  • Communicate with internal and external publics regarding curriculum implementation;
  • Involve staff, parents, students, and community members in curriculum implementation decisions.

It is the responsibility of the Superintendent to keep the Board apprised of curriculum implementation activities and the progress of each content area related to curriculum implementation activities.

 

 

REVIEWED: 11/18/2019 – APPROVED 12/16/2019

REVIEWED: 12/18/2023

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:27

607 - Curriculum Evaluation

607 - Curriculum Evaluation

Regular evaluation of the total curriculum is necessary to ensure that the written and delivered curriculum is having the desired effect for students.

Curriculum evaluation refers to an ongoing process of collecting, analyzing, synthesizing, and interpreting information to aid in understanding what students know and can do.  It refers to the full range of information gathered in the District to evaluate student learning and program effectiveness in each content area.

Curriculum evaluation must be based on information gathered from a comprehensive assessment system that is designed for accountability and committed to the concept that all students will achieve at high levels, is standards-based, and informs decisions which impact significant and sustainable improvements in teaching and student learning.

The Superintendent and building principals are responsible for curriculum evaluation and for determining the most effective way of ensuring that assessment activities are integrated into instructional practices as part of school improvement with a particular focus on improving teaching and learning.  A curriculum framework will describe the procedures that will be followed to establish an evaluation process that can efficiently and effectively evaluate the total curriculum.  This framework will, at a minimum, describe the procedures for the following curriculum evaluation activities:

  • Identify specific purposes for assessing student learning;
  • Develop a comprehensive assessment plan;
  • Select/develop assessment tools and scoring procedures that are valid and reliable;
  • Identify procedures for collecting assessment data;
  • Identify procedures for analyzing and interpreting information and drawing conclusions based on the data, including analysis of the       performance of various sub-groups of students;
  • Identify procedures for establishing at least three levels of performance (specific to the content standard and the assessment tool when appropriate) to assist in determining whether  students have achieved at a satisfactory level (at least two levels describe performance that is proficient or advanced and at least one level describes students who are not yet performing at the proficient level);
  • Identify procedures for using assessment information to determine long-range and annual improvement goals;
  • Identify procedures for using assessment information in making decisions focused on improving teaching and learning (data based decision making);
  • Provide support to staff in using data to make instructional decisions;
  • Define procedures for regular and clear communication about assessment results to the various internal and external publics (mandatory for communication about students receiving special education services);
  • Define data reporting procedures;
  • Verify that assessment tools are fair for all students and are consistent with all state and federal mandates;
  • Verify that assessment tools measure the curriculum that is written and delivered;
  • Identify procedures for deciding when multiple assessment measures are necessary for making good decisions and drawing appropriate conclusions about student learning/achievement;
  • Identify roles and responsibilities of key groups;
  • Involve staff, parents, students, and community members in curriculum evaluation; and
  • Ensure participation of eligible students receiving special education services in District-wide assessments.

It is the responsibility of the Superintendent to keep the Board apprised of curriculum evaluation activities and the progress of each content area related to curriculum evaluation activities.

 

REVIEWED: 11/18/2019 – APPROVED: 12/19/2019

REVIEWED: 01/15/2024

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:28

608 - Pilot-Experimental-Innovative Projects

608 - Pilot-Experimental-Innovative Projects

The Board welcomes new ideas in curriculum.  Proposals for pilot or experimental projects will first be reviewed and analyzed by the Superintendent.  Projects recommended by the Superintendent will be considered by the Board.  Pilot and experimental projects approved by the Board, the Iowa Department of Education, or the United States Department of Education may be utilized in the education program.

Students, who may be or are asked to participate in a research or experimental project or program, must have their parents' written consent on file prior to participating in the project or program.  A research or experimental program or project requiring parents' prior written consent is a program or project designed to explore or develop new or unproven teaching methods or techniques. 

These programs or projects are designated as research or experimental projects or programs.  The educational materials of a program or project designated as a research or experimental program or project may be inspected and reviewed by the parents of the students participating or being considered for participation in the program or project.  The inspection and review by the parents shall be in accordance with Board Instructional Materials Inspection policy.

 

REVIEWED: 11/18/2019 – APPROVED: 12/19/2019

REVIEWED: 01/15/2024

 

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:30

609 - Basic Instruction Program

609 - Basic Instruction Program

The basic instruction program will include the courses required for each grade level by the Iowa Department of Education.  The instructional approach will be nonsexist and multicultural.

The basic instruction program of students enrolled in kindergarten is designed to develop healthy emotional and social habits, language arts and communication skills, the capacity to complete individual tasks, character education, and the ability to protect and increase physical well-being with attention given to experiences relating to the development of life skills and human growth and development.

The basic instruction program of students:

Grades one through six will include English-language arts, social studies, mathematics, science, health, human growth and development, physical education, traffic safety, music, character education, and visual art.

Grades seven and eight will include English-language arts, social studies, mathematics, science, health, human growth and development, family and consumer science, career, technology education, physical education, music, character education, and visual art.

Grades nine through twelve will include character education, English-language arts, social studies, mathematics, science, health, physical education, fine arts, foreign language, and vocational education.

The Board may, in its discretion, offer additional courses in the instruction program for any grade level.

Each instruction program is carefully planned for optimal benefit taking into consideration the financial condition of the District and other factors deemed relevant by the Board or Superintendent.  Each instruction program's plan should describe the program, its goals, the effective materials, the activities, and the method for student evaluation.  In all instances, the basic instructional program shall meet or exceed the educational requirements established by the Iowa Department of Education and the law.

 

 

REVIEWED: 11/18/2019 – APPROVED: 12/19/2019

REVIEWED: 01/15/2024

 

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:31

610 - Summer School Instruction

610 - Summer School Instruction

Generally, only driver’s education instruction will be offered during summer school.  However, the Board, in its discretion, may offer summer school for one or more courses and student activities for students who need additional help and instruction or for enrichment in those areas.  This decision is within the discretion of the Board.

Upon receiving a request for summer school, the Board will weigh the benefit to the students and the District as well as the District's budget and availability of licensed employees to conduct summer school.

 

REVIEWED: 11/18/2019 – APPROVED: 12/19/2019

REVIEWED: 01/15/2024

 

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:32

611 - Special Education

611 - Special Education

The Board recognizes some students have different educational needs than other students.  The Board will provide a free appropriate public education program and related services to students identified in need of special education.  The special education services will be provided from birth until the appropriate education is completed, age twenty-one or to maximum age allowable in accordance with the law.  Students requiring special education will attend general education classes, participate in nonacademic and extracurricular services and activities, and receive services in a regular education setting to the maximum extent appropriate to the needs of each individual student.  Students requiring special education services shall be placed in the least restrictive environment possible appropriate to the needs of each individual student.  The appropriate education for each student is written in the student's Individualized Education Program (IEP).

The district shall maintain policies and procedures to meet Least Restrictive Environment requirements, as specified in federal and state rules. To maximum extent appropriate, children and students with disabilities, shall be educated with children who are nondisabled; and special classes, separate schooling, or other removal of children and students with disabilities from the general education environment occurs only if the nature and severity of the disability is such that education in regular classes, with the use of supplementary aids and services, cannot be achieved satisfactorily.

Special education students are required to meet the requirements stated in Board policy or in their IEPs for graduation.  It is the responsibility of the Superintendent and the area education agency director of special education to provide or make provisions for appropriate special education and related services.

Children from birth through age two and children age three through five are provided comprehensive special education services within the public education system.  The District will work in conjunction with the area education agency to provide services, at the earliest appropriate time, to children with disabilities from birth through age two.  This is done to ensure a smooth transition of children entitled to early childhood special education services.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVIEWED: 05/17/2021

REVIEWED: 02/19/2024

 

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:33

612 - Multicultural/Gender Fair Education

612 - Multicultural/Gender Fair Education

Students will have an equal opportunity for a quality education without discrimination, regardless of their race, creed, color, gender, national origin, religion, sexual orientation, gender identity, socioeconomic status, disability, age (except for permitting/prohibiting students to engage in certain activities), marital status or genetic information.

The education program is free of discrimination and provides an equal opportunity for the students.  The education program will foster knowledge of and respect and appreciation for the historical and contemporary contributions of diverse cultural groups, as well as men and women, to society.  Special emphasis is placed on Asian Americans, African Americans, Hispanic Americans, American Indians, European Americans, and persons with disabilities.  It will also reflect the wide variety of roles open to both men and women and provide equal opportunity to both sexes.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVIEWED: 02/19/2024

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:33

613 - Health Education and Human Growth and Development Education

613 - Health Education and Human Growth and Development Education

Students in grade levels one through twelve will receive, as part of their health education, instruction about personal health; food and nutrition; environmental health; safety and survival skills; consumer health; family life; human growth and development; substance abuse and non-use, including the effects of alcohol, tobacco, drugs, and poisons on the human body; human sexuality; self-esteem; stress management; interpersonal relationships; emotional and social health; health resources; prevention and control of disease; communicable diseases, including sexually transmitted disease and acquired immune deficiency syndrome; and current health issues.  The purpose of the health education program is to help each student protect, improve, and maintain physical, emotional, and social well-being.

The instruction provided is adapted at each grade level to aid understanding by the students.  Parents who object to health education instruction in human growth and development may file a written request that the student be excused from the instruction.  The written request will include a proposed alternate activity or study acceptable to the Superintendent.  The Superintendent will have the final authority to determine the alternate activity or study.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVIEWED: 02/19/2024

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:34

614 - Physical Education

614 - Physical Education

Students in grades one through twelve are required to participate in physical education courses unless they are excused by the principal of their attendance center.

Students may be excused from physical education courses if the student presents a written statement from a doctor stating that such activities could be injurious to the health of the student or the student has been exempted because of a conflict with the student's religious beliefs, provided the excuse complies with the requirements of federal and state law.  Parents of students requesting such an exemption should file a written request that shall include the basis for the request (i.e. verified health concerns and/or a religious conflict) and a proposed alternative activity or study acceptable to the Superintendent. The Superintendent and/or designee shall have the final authority to determine the alternative activity or study.

Students in grades 9-12 may also be excused from physical education courses if:

  • the student is enrolled in academic courses not otherwise available or
  • the student has obtained a physical education waiver for a semester because the student is actively involved in an athletic program.

Twelfth grade students may also be excused from physical education courses if the student is enrolled in a cooperative, work study or other educational program authorized by the school which requires the student's absence from school.  Students who will not participate in physical education must have a written request or statement from their parents.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVIEWED: 02/19/2024

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:35

615 - Career Education

615 - Career Education

Preparing students for careers is one goal of the education program.  Career education will be written into the education program for grades pre-kindergarten through twelve.  This education will include, but not be limited to, awareness of self in relation to others and the needs of society, exploration of employment opportunities, experiences in personal decision-making, and experiences of integrating work values and work skills into their lives.

It is the responsibility of the Superintendent to assist licensed employees in finding ways to provide career education in the education program.  Special attention should be given to courses of vocational education nature.  The Board, in its review of the curriculum, will review the means in which career education is combined with other instructional programs.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVIEWED: 03/18/2024

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:36

616 - Teaching About Religion

616 - Teaching About Religion

The District is required to keep the practice of religion out of the school curriculum.  The Board recognizes the key role religion has played in the history of the world and authorizes the study of religious history and traditions as part of the curriculum.  Preferential or derogatory treatment of a single religion will not take place.

It is the responsibility of the Superintendent to ensure the study of religion in the District is in keeping with the following guidelines:

  • the proposed activity must have a secular purpose;
  • the primary objective of the activity must not be one that advances or inhibits religion; and
  • the activity must not foster excessive governmental entanglement with religion.

Students who are allowed to be excluded from a program or activity which violates their religious beliefs shall be required to do an alternate supervised activity or study.  The Superintendent shall determine the alternate activity or study for that student.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVIEWED: 03/18/2024

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:36

617 - Religious-Based Exclusion from a School Program

617 - Religious-Based Exclusion from a School Program

Parents who wish to have their child excluded from a District program because of religious beliefs must inform the Superintendent.  The Board authorizes the administration to allow the exclusion if it is not disruptive to the education program and it does not infringe on a compelling state or educational interest.  Further, the exclusion must not interfere with other District operations.

In notifying the Superintendent, the parents will abide by the following:

  • The notice will be in writing;
  • The objection will be based on religious beliefs;
  • The objection will state which activities or studies violate their religious beliefs;
  • The objection will state why these activities or studies violate their religious beliefs; and
  • The objection will state a proposed alternate activity or study.

The Superintendent will have discretion to make this determination.  The factors the Superintendent will consider when a student requests to be excluded from a program or activity because of religious beliefs include, but are not limited to, whether there is staff available to supervise a student who wishes to be excluded; whether there is space to house the student while the student is excluded; the availability of a Superintendent-approved alternative course of study or activity while the student is excluded; the number of students who wish to be excluded; whether allowing the exclusion places the District in a position of supporting a particular religion; and whether the program or activity is required for promotion to the next grade level or for graduation.

Students who are allowed to be excluded from a program or activity which violates their religious beliefs are required to do an alternate supervised activity or study.  The Superintendent shall determine the alternate activity or study for that student.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVIEWED: 03/18/2024

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:37

618 - Academic Freedom

618 - Academic Freedom

The Board believes students should have an opportunity to reach their own decisions and beliefs about conflicting points of view.  Academic freedom is the opportunity of licensed employees and students to study, investigate, present, interpret, and discuss facts and ideas relevant to the subject matter of the classroom and appropriate to and in good taste with the maturity and intellectual and emotional capacities of the students.

It is the responsibility of the teacher to refrain from advocating partisan causes, sectarian religious views or biased positions in the classroom or through teaching methods.  Teachers are not discouraged from expressing personal opinions as long as students are aware it is a personal opinion and students are allowed to reach their own conclusions independently.  It is the responsibility of the principal to ensure academic freedom is allowed but not abused in the classroom.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVIEWED: 03/18/2024

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:38

619 - Teaching Controversial Issues

619 - Teaching Controversial Issues

A controversial issue is a topic of significant academic inquiry about which substantial groups of citizens of this community, this state or this nation hold sincere, conflicting points of view.  It is the belief of the Board that controversial issues should be fairly presented in a spirit of honest academic freedom so that students may recognize the validity of other points of view but can also learn to formulate their own opinions based upon dispassionate, objective, unbiased study, and discussion of the facts related to the controversy.

It is the responsibility of the teacher to present a full and fair opportunity and means for students to study, consider, and discuss all sides of controversial issues including, but not limited to, political philosophies.  It is the responsibility of the teacher to protect the right of the student to study pertinent controversial issues within the limits of good taste and to allow the student to express personal opinions without jeopardizing the student's relationship with the teacher.  It is the responsibility of the teacher to refrain from advocating partisan causes, sectarian religious views or selfish propaganda of any kind through any classroom or District device; however, a teacher will not be prohibited from expressing a personal opinion as long as students are encouraged to reach their own decisions independently.

The Board encourages full discussion of controversial issues in a spirit of academic freedom that shows students that they have the right to disagree with the opinions of others but that they also have the responsibility to base the disagreement on facts and to respect the right of others to hold conflicting opinions.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:38

620 - Global Education

620 - Global Education

Because of our growing interdependence with other nations in the world, global education is incorporated into the education program for grades pre-kindergarten through twelve so that students have the opportunity to acquire a perspective on world issues, problems, and prospects for an awareness of the relationship between an individual's self-interest and the concerns of people elsewhere in the world.  Global education, in the education program, focuses on the lifelong growth and understanding through the study and participation of the world community and the interdependency of its people and systems – social, cultural, racial, economic, linguistic, technological, and ecological.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:39

621 - Citizenship

621 - Citizenship

Being a citizen of the United States, of Iowa, and of the District community entitles students to special privileges and protections as well as requiring the students to assume civic, economic, and social responsibilities and to participate in their country, state, and District community in a manner that entitles them to keep these rights and privileges.

As part of the education program, students will have an opportunity to learn about their rights, privileges, and responsibilities as citizens of this country, state, and District community.  As part of this learning opportunity students are instructed in the elements of good citizenship and the role quality citizens play in their country, state, and District community.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:39

622 - Individualized Instruction

622 - Individualized Instruction

The Board's primary responsibility in the management of the District is the operation and delivery of the regular education program.  Generally, students attending the District will receive the regular education program offered by the District.  Only in exceptional circumstances will the Board approve students receiving individualized instruction at the expense of the District.

Recommendations from the Superintendent for individualized instruction will state the need for the instruction, the objectives and goals sought for the instruction, the employee requirements for the instruction, the implementation procedures for the instruction, and the evaluation procedures and processes that will be used to assess the value of the instruction.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:40

623 - Program for Talented and Gifted Students

623 - Program for Talented and Gifted Students

The Board recognizes some students require programming beyond the regular education program.  The Board will identify students with special abilities and provide education programming.

It is the responsibility of the Superintendent to develop a talented and gifted program which provides for identifying students, for program evaluation, and for training of employees.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:40

624 - Program for At-Risk Students

624 - Program for At-Risk Students

The Board recognizes some students require additional assistance in order to graduate from the regular education program.  The Board will provide a plan to encourage and provide an opportunity for at-risk students to achieve their potential and obtain their high school diploma.

It is the responsibility of the Superintendent to develop a plan for students at-risk which provides for identifying students, for program evaluation, and for the training of employees.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:41

625 - Instruction at a Post-Secondary Educational Institution

625 - Instruction at a Post-Secondary Educational Institution

In accordance with this policy, students in grades nine through twelve may receive academic or career and technical education credits that count toward the graduation requirements set out by the Board for courses successfully completed in post-secondary educational institutions.  Students and parents or guardians shall be made aware of the post-secondary instructional opportunities as part of the development of each student’s individual career and academic plan as required by law.  The Superintendent or designee is responsible for developing the appropriate forms and procedures for implementing this policy and the following post-secondary educational opportunities.

Concurrent Enrollment

The Board may, in its discretion, enter into a contractual agreement with a community college to provide courses for eligible students in grades nine through twelve when comparable courses are not offered by the District.  Notice of the availability of the concurrent enrollment program shall be included in the District's registration handbook and the handbook shall identify which courses, if successfully completed, generate post-secondary credit.  Students shall not be charged tuition for concurrent enrollment courses and shall not be required to reimburse the District for tuition if they do not successfully complete a course. Students or their parents or guardians may be required to pay a fee consistent with the District's established textbook policy and other materials for the concurrent enrollment course to the extent permitted by law.  Students or their parents or guardians may also be required to provide their own transportation to and from concurrent enrollment courses to the extent permitted by law.  However, transportation shall be the responsibility of the District for any contracted course that is used to meet District accreditation requirements.

Students who successfully complete a concurrent enrollment course, as determined by the postsecondary institution, shall receive postsecondary credit in accordance with the institution's policies and high school credit that will be reflected on their high school transcript.  The Superintendent or designee shall grant to a student who successfully completes a concurrent enrollment course a unit of high school graduation credit for every unit of high school level instruction successfully completed.         

Post-Secondary Enrollment Option

Students in grades nine and ten who the District has identified as talented and gifted students and any students in grades eleven and twelve are eligible to take post-secondary educational courses.  Students are eligible to take post-secondary educational courses if they meet all of the requirements outlined in this policy and as required by the post-secondary educational institution and if the student has obtained the approval of the Superintendent and/or designee.  Eligible students wishing to participate in the post-secondary educational courses shall apply to the eligible post-secondary educational institution.

Students may not enroll in a post-secondary education course if the District offers a comparable course through its curricular program.  For purposes of this policy, comparable course is determined at the discretion of the administration and generally means that the content of a course provided to a high school student for post-secondary credit consists of substantially the same concepts and skills as the content of a course provided by the District.

Students in grades nine and ten who are in the talented and gifted program and all students in grades eleven and twelve who successfully complete courses at post-secondary educational institutions under an agreement between the District and the post-secondary educational institution or with the Board’s approval shall be reimbursed for tuition and other costs directly related to taking any post-secondary education course during the school year up to $250, except as otherwise outlined in this policy.  The District may, instead of reimbursing the student, directly pay the post-secondary educational institution.

Should a student fail any course at a post-secondary educational institution and fail to receive credit for any course at a post-secondary educational institution, the student over the age of eighteen or the parent of a student under the age of eighteen shall be responsible for the costs of the course. Prior to registering for any course at a post-secondary educational institution, students under age eighteen shall have a parent sign a form indicating that the parent is responsible for the costs of the course should the student fail the course and fail to receive credit for the course.  Students who fail a course and fail to receive credit for a course for reasons beyond their control, including, but not limited to, the student's incapacity, death in the family or a move to another school district, in the Board’s discretion, may not be responsible for the costs of the course.  Students dissatisfied with the Board's decision regarding the re-payment of the costs of the course may appeal to the area education agency for a waiver of reimbursement.

Students in grades nine and ten who are not in the talented and gifted program and students in grades eleven and twelve who take courses, other than courses taken under an agreement between the District and the post-secondary educational institution and/or approved by the Board, are responsible for tuition, transportation to and from the location where the course is being offered, and other costs directly related to taking any post-secondary education course.  The students and/or their parents shall not receive reimbursement for tuition, transportation or other expenses.  Students who take courses during the summer months when school is not in session are responsible for tuition, transportation to and from the location where the course is being offered, and other costs directly related to taking any post-secondary education course.

Eligible students may take up to seven semester hours of credit at a post-secondary educational institution during the summer months when school is not in session if the student pays for the courses.  Upon successful completion of these summer courses, the students will receive academic and/or vocational-technical credit toward the graduation requirements set out by the Board.

Successful completion of any course at a post-secondary educational institution is determined by the post-secondary educational institution.  The Board shall have complete discretion to determine the academic credit to be awarded to the student for the courses taken during the school year and for the courses taken during the summer.

The following factors are considered in the Board's determination of whether a student will receive academic and/or vocational-technical credit toward the graduation requirements set out by the Board for a course at a post-secondary educational institution:

  • the course is taken from a public or accredited private post-secondary educational institution;
  • a comparable course is not offered in the District;
  • the course is in the discipline areas of mathematics, science, social   sciences, humanities, vocational-technical education or a course offered in the community college career options program;
  • the course is a credit-bearing course that leads to a degree;
  • the course is not religious or sectarian; and
  • the course meets any other requirements set out by the Board.

All courses approved and paid for by the District, and those courses approved by the District and paid for by the student/family will:

  1. Be recorded on the official student transcript, including the letter grade granted by the post-secondary educational institution or the pass-fail indication granted by the post-secondary educational institution.
  2. Be included in figuring class rank, including valedictorian and salutatorian status, and GPA.
  3. Be given graduation credit, as determined by the Board.  Typically, a three (3) or four (4) semester hour post-secondary course will be awarded one (1) graduation credit.

The Superintendent is responsible for annually notifying students and parents of the opportunity to take courses at post-secondary educational institutions in accordance with this policy.  The Superintendent will also be responsible for developing the appropriate forms and procedures for implementing this policy.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:42

626 - Virtual/Online Courses

626 - Virtual/Online Courses

The Board recognizes that online coursework may be a good alternative for students to not only meet graduation requirements but, also have the opportunity to take advanced or other courses not offered by the District.

High school students may earn credits to be applied toward graduation requirements by completing online courses offered through agencies approved by the Board.  Credit from an online or virtual course may be earned only in the following circumstances:

  • The course is not offered at the high school;
  • Although the course is offered at the high school, the student will not be able to take it due to an unavoidable scheduling conflict that would keep the student from meeting graduation requirements;
  • The course will serve as a supplement to extend homebound instruction;
  • The student has been expelled from the regular school setting, but educational services are to be continued; or
  • The principal, with agreement from the student’s teachers and parents, determines the student requires a differentiated or accelerated learning    environment.

Students applying for permission to take a virtual course shall complete prerequisites and provide teacher/counselor recommendations to confirm the student possesses the maturity level needed to function effectively in an online learning environment.  In addition, the express approval of the principal shall be obtained before a student enrolls in an online course.  The District must receive an official record of the final grade before credit toward graduation will be recognized.

Provided courses are part of the student’s regular school day coursework and within budgetary parameters, the costs for a virtual course, such as textbooks or school supplies, shall be borne by the District, for students enrolled full-time.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:45

627 - Community and Adult Education

627 - Community and Adult Education

The Board recognizes that learning is a life-long process and supports the concept of community and adult education.  The physical facilities of the District shall be made available for use with any adult or community education programs when there is no conflict with regular District activities.  The facilities may be used day or night, including weekends, and during District vacations for such purposes.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:46

628 - Instructional Materials Selection

628 - Instructional Materials Selection

The Board has sole discretion to approve instructional materials for the District.  This authority is delegated to licensed employees to determine which instructional materials, other than textbooks, will be utilized and purchased by the District.

The Board may appoint an ad hoc committee to make recommendations to the District’s licensed employees and administration concerning the selection of instructional materials.  The committee may be composed of District employees, parents, students, community members or representatives of community groups.

In reviewing current instructional materials for continued use and in selecting additional instructional materials, licensed employees will consider the current and future needs of the District as well as the changes and the trends in education and society.  It is the responsibility of the Superintendent to report to the Board the action taken by licensed employees.

In making its recommendations to the Superintendent, licensed employees will select materials which:

  • support the educational philosophy, goals, and objectives of the District;
  • consider the needs, age, and maturity of students;
  • are within the District's budget;
  • foster respect and appreciation for cultural diversity and difference of opinion;
  • stimulate growth in factual knowledge and literary appreciation;
  • encourage students to become decision-makers, to exercise freedom of thought, and to make independent judgment through the examination and evaluation of relevant information, evidence, and differing viewpoints;
  • portray the variety of careers, roles, and lifestyles open to persons of both sexes; and,
  • increase an awareness of the rights, duties, and responsibilities of each member of a multicultural society.

In the case of textbooks, the Board will make the final decision after receiving a recommendation from the Superintendent.  The criteria stated above for selection of other instructional materials will apply to the selection of textbooks.  The Superintendent may appoint licensed employees to assist in the selection of textbooks.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:47

629 - Instructional Materials Inspection

629 - Instructional Materials Inspection

Parents and other members of the District community may view the instructional materials used by the students.  All instructional materials, including teacher's manuals, films, video and audio recordings or other supplementary material which will be used in connection with any survey, analysis or evaluation as part of any federally funded programs must be available for inspection by parents. 

The instructional materials must be viewed on District premises.  Copies may be obtained according to Board policy.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:49

630 - Objection to Instructional Materials

630 - Objection to Instructional Materials

Members of the District community may object to the instructional materials utilized in the District and ask for their use to be reconsidered.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:49

631 - Technology and Instructional Materials

631 - Technology and Instructional Materials

The Board supports the use of innovative methods and the use of technology in the delivery of the education program.  The Board encourages employees to investigate economic ways to utilize instructional television, audiovisual materials, computers, and other technological advances as a part of the curriculum.

It is the responsibility of the Superintendent to develop a plan for the use of technology in the curriculum and to evaluate it annually.  The Superintendent will report the results of the evaluation and make a recommendation to the Board annually regarding the use of technology in the curriculum.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:50

632 - School Library

632 - School Library

The District shall maintain a school library in each educational center for use by employees and students during the school day.  Materials for the libraries shall be acquired according to Board Policy, “Instructional Materials Selection,” as well as other applicable Board Policies.  Materials purchased for school libraries shall be recommended for purchase by the professional personnel of the library, in consultation with administrative staff, instructional staff, and students.  It shall be the responsibility of the principal of the building in which the library is located to oversee the use and purchase of materials in the library.  It shall be the responsibility of the Superintendent to develop procedures for the selection and replacement of library and instructional materials, for the acceptance of gifts, for the review of library and instructional materials, for the removal of obsolete materials, and for the handling of challenges to library and classroom materials.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:50

633 - Appropriate Use of District Technology, Network Systems, and Internet Access

633 - Appropriate Use of District Technology, Network Systems, and Internet Access

The Board is committed to making available to students and staff members access to a wide range of electronic learning facilities, technology (including, but not limited to, computers, tablets, and hand held devices), equipment, software, network systems, and internet access.  The goal in providing this technology and access is to support the educational objectives and mission of the District and to promote resource sharing, innovation, problem solving, and communication.  The District’s technology, network, and/or internet access is not a public access service or a public forum.  The District has the right to place reasonable restrictions on the material accessed and/or posted through the use of its technology, network, and/or internet access, including the use of personal technology brought into the District by students and staff and the ability of students and staff to access the District’s network systems and internet access using personal technology.

The District’s technology, network systems, and internet access shall be available to all students and staff within the District.  However, access is a privilege, not a right.  Each student and staff member must have a signed acceptable use agreement on file prior to using the District’s technology, network systems, and internet access.  The amount of time and type of access available for each student and staff member may be limited by the District’s technology and the demands for the use of the District’s technology.  Even if students have not been given access to and/or use of the District’s technology, network systems, and the internet, they may still be exposed to information from the District’s technology, network systems, and/or the internet in guided curricular activities at the discretion of their teachers.

Every item of technology in the District having internet access shall not be operated unless internet access from the technology is subject to a technology protection measure (i.e. filtering software).  The technology protection measure employed by the District shall be designed and operated with the intent to ensure that students are not accessing inappropriate sites that have visual depictions that include obscenity, child pornography or are otherwise harmful to minors.  The technology protection measure may only be disabled for an adult’s use if such use is for bona fide research or other lawful purposes.

The technology coordinator may close a user account at any time as required and administrators, faculty, and staff may request the technology coordinator to deny, revoke or suspend user accounts.  Any user identified as a security risk or having a history of problems with appropriate use may be denied access to the District’s technology, the District’s network systems, and/or the District’s internet access.  Students and staff members will be instructed, at a minimum, on an annual basis by the District’s technology coordinator or other appropriate personnel on the appropriate use of the District’s technology, network systems, and internet access.

The use of the District’s technology, network systems, and internet access shall be for educational purposes only.  Students and staff members shall only engage in appropriate, ethical, and legal utilization of the District’s technology, network systems, and internet access.  Student and staff member use of the District’s technology, network systems, and internet access shall also comply with all District policies and regulations. 

The following rules provide guidance to students and staff for the appropriate use of the District’s technology, network systems, and internet access.  Inappropriate use and/or access will result in the restriction and/or termination of the privilege of access to and use of the District’s technology, network systems, and internet access and may result in further discipline for students up to and including expulsion and/or other legal action and may result in further discipline for staff members up to and including termination of employment and/or other legal action.  The District’s administration will determine what constitutes inappropriate use and their decision will be final.  Inappropriate use includes, but is not limited to:

  • Making or disseminating offensive or harassing statements or using offensive or harassing language including disparagement of others based on age, color, creed, national origin, race, religion, marital status, sex, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, socioeconomic status or familial status.
  • Swearing or using vulgarities or any other inappropriate language.
  • Failing to be polite and/or not following the same privacy, ethical, educational, and other considerations observed regarding other forms of communication.
  • Accessing, creating or disseminating any material that is obscene, libelous, indecent, vulgar, profane or lewd; any material regarding products or services that are inappropriate for minors including products or services that the possession and/or use of by minors is prohibited by law; any material that constitutes insulting or fighting words, the very expression of which injures or harasses others; and/or any material that presents a clear and present likelihood that, either because of its content or the manner of distribution, will cause a material and substantial disruption of the proper and orderly operation and discipline of the school or school activities, will cause the commission of unlawful acts or will cause the violation of lawful school regulations.
  • Disseminating or soliciting sexually oriented messages or images.
  • Transmitting personal credit card information or other personal identification information, including home addresses or telephone numbers from any District item of technology.
  • Publishing personal or private information about yourself or others on the internet without prior written permission.
  • Reposting a message that was sent to you privately without permission of the person who sent the message.  Any information regarding students should be limited to the student’s first name and the initial of the student’s last name only.
  • Arranging or agreeing to meet in person with someone met online.
  • Using the District’s technology, network systems, and/or internet access to participate in illegal activities, including but not limited to, gambling, fraud, and pornography.
  • Creating and/or accessing personal social media accounts (i.e. Facebook, Twitter, Instagram) without prior permission from the technology coordinator or other appropriate personnel.  Accessing District-created, District-sponsored or District-related social media accounts to support the educational objectives and mission of the District is allowed as long as the individual’s conduct is in compliance with District policy.
  • Using, possessing or attempting to make or distribute illegal/unauthorized copies of software or other digital media, including any software or other digital media that has been downloaded or copied or is otherwise in the user’s possession or is being used without the appropriate registration and/or license for the software or in violation of any applicable trademarks and/or copyrights, including the payment of any fees to the owner of the software or other digital media.
  • Altering, modifying, corrupting or harming in any way the software stored on the District’s technology or network systems, including installing any software on District technology or on the District’s network systems or running any personal software from either floppy disk, CD-ROM, DVD, flash drives or other storage media or altering or modifying any data files stored on the District’s technology or network systems without prior permission and supervision from the technology coordinator or other appropriate personnel.
  • Downloading programs or files from the internet without prior permission from the District’s technology coordinator or other appropriate personnel.  Any programs or files downloaded from the internet shall be strictly limited only to those that the technology coordinator or other appropriate personnel have approved for download.
  • Using encryption software from any access point within the District.
  • Accessing the internet from District technology using a non-District internet, e-mail or social network account.
  • Sharing personal user account information with anyone or leaving your account open or unattended.
  • Accessing the District’s technology or network systems or the District’s internet connection from a non-District owned technology without prior authorization from the technology coordinator or other appropriate personnel.
  • Using an instant messenger service or program, internet relay chat or other forms of direct electronic communication (i.e. Facebook, Twitter) or entering a chat room while using the District’s technology, network systems, and/or the District’s internet access.
  • Disabling, circumventing or attempting to disable or circumvent filtering software.
  • Playing non-educational games or running programs that are not related to the District’s educational program.
  • Vandalizing the District’s technology or its network systems, including, but not limited to, any attempt to harm, modify, deface or destroy physical equipment or the functionality of the equipment or the network and any attempt to harm or destroy data stored on the District’s technology or network or the data of another user.  All users are expected to immediately report any problems or vandalism of technology equipment or network systems to the administration, the technology coordinator or the instructor responsible for the equipment or network.
  • Committing or attempting to commit any act that disrupts the operation of the District’s technology or network systems or any network connected to the internet, including, but not limited to, the use or attempted use or possession of viruses or worms or participation in hacking or other unlawful/inappropriate activities on line.  Users must report any security breaches or system misuse to the administration or technology coordinator.
  • Demonstrating any security or other network problems to other users; giving passwords to other users for any reason; and/or using another individual's account. 
  • Attempting to log on to any device as a system administrator.
  • Using the network in such a way to cause a disruption in the use of the network by other users or wasting system resources (e.g. listening to internet radio, printing web pages without prior permission from the technology coordinator or other appropriate personnel, staying on the network longer than is necessary to obtain needed information).
  • Using the District’s technology, network systems, and/or internet access for any commercial or for-profit purposes, personal or private business, (including but not limited to shopping or job searching), product advertisement or political lobbying.
  • Using the District’s technology, network systems, and/or internet access, to download, transmit, and/or disseminate any material in violation of any federal or state law, copyrighted material, obscene material, hate literature, material protected by trade secret, viruses and/or worms, offensive material, spam e-mails, any threatening or harassing materials, and/or any material that will cause a material and substantial disruption of the proper and orderly operation and discipline of the school or school activities.  If a user encounters potentially inappropriate information, the user shall immediately terminate contact with such information and notify the technology coordinator or other appropriate personnel of the contact with inappropriate information.
  • Plagiarizing information accessed through the District’s technology, network systems, and/or the internet.  Students and staff shall obtain permission from appropriate parties prior to using copyrighted material that is accessed through the District’s technology, network systems, and/or the internet.

Although reasonable efforts will be made to make sure students will be under supervision while on the network, it is not possible to constantly monitor individual students and what they are accessing on the network.  Some students may encounter information that may not be of educational value and/or may be inappropriate.  If a student encounters such information, the student should terminate access to the information immediately and notify supervisory personnel or other appropriate personnel of what occurred.

Students will be able to access the District’s technology and network systems, including use of the internet, through their teachers and/or other appropriate supervisors.  Students will be allowed to use e-mail under very specific, limited educational circumstances.  If a student has an electronic mail address that has been set up outside of school, the student will not be permitted to access that e-mail account or use that address to send and receive mail at school.

Parents will be required to sign a permission form to allow their students to access the District’s technology, network systems, and the internet.  Students and staff members will sign a form acknowledging they have read and understand the District’s policies and regulations regarding appropriate use of the District’s technology and network systems, that they will comply with the policies and regulations, and understand the consequences for violation of the policy or regulations.  Prior to publishing any student work and/or pictures on the internet, the District will obtain written permission from the student’s parents to do so.

The District has the right, but not the duty, to monitor any and all aspects of its technology, network systems, and internet access including, but not limited to, monitoring sites students and staff visit on the internet and reviewing e-mail.  The administration and the technology coordinator shall have both the authority and right to examine all technology and internet activity including any logs, data, e-mail, storage and/or other technology related records of any user.  The use of e-mail is limited to District and educational purposes only.  Students and staff waive any right to privacy in anything they create, store, send, disseminate or receive on the District’s technology and network systems, including the internet.

No warranties, expressed or implied, are made by the District for the technology and internet access being provided.  Although the District has taken measures to implement and maintain protection against the presence of viruses, spyware, and malware on the District’s technology, network systems, and internet access, the District cannot and does not warranty or represent that the District’s technology, network systems or internet access will be secure and free of viruses, spyware or malware at all times.  The District, including its officers and employees, will not be responsible for any damages including, but not limited to, the loss of data, delays, non-deliveries, mis-deliveries or service interruptions caused by negligence or omission.  Individual users are solely responsible for making backup copies of their data.  The District is not responsible for the accuracy of information users access on the internet and is not responsible for any unauthorized charges students or staff members may incur as a result of their use of the District’s technology, network systems, and/or internet access.  Any risk and/or damages resulting from information obtained from the District’s technology, network systems, and/or internet access is assumed by and is the responsibility of the user.

Students, parents, and staff members may be asked from time to time to sign a new consent and/or acceptable use agreement to reflect changes and/or developments in the law or technology.  When students, parents, and staff members are presented with new consent and/or acceptable use agreements to sign, these agreements must be signed for students and/or staff to continue to have access to and use of the District’s technology, network systems, and the internet.

The interpretation, application, and modification of this policy are within the sole discretion of the District.  Any questions or issues regarding this policy should be directed to the Superintendent, any building principal or the technology coordinator.  The Board will review and update this policy as necessary.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 08:51

634 - Implementation of Technology Protection Measurers Regarding the Use of the District's Technology, Network Systems, and Internet Access

634 - Implementation of Technology Protection Measurers Regarding the Use of the District's Technology, Network Systems, and Internet Access

The purpose of this policy is to provide a safe environment for students through the use of technology protection measures (i.e. filtering software) to enhance education in the District.

The internet is an ever expanding resource that adds large quantities of content on a daily basis. However, some of the content is inappropriate for student use and may even be harmful to students' health, safety and welfare.  Therefore, the District has determined that it will establish this policy to limit student access to certain undesirable topics, including but not limited to, information and images that are obscene, constitute child pornography or are otherwise harmful to minors.  Since it is not feasible for the District to continually monitor the content of the internet, the District employs technology protection measures in the form of internet filtering software in an attempt to block access to these types of harmful and inappropriate materials.

The District’s implementation of internet filtering software does not guarantee that students will be prevented from accessing materials that may be considered inappropriate and/or harmful.  However, it is a meaningful effort on the part of the District to prevent students from accessing inappropriate and/or harmful materials on the internet.  The District makes no guarantee that the filtering software will be available at all times or that the filtering software will block all inappropriate and/or harmful material.

If there is an accessible Uniform Resource Locator [URL] that may be inappropriate, students, staff, and parents may request a review by designated District personnel, by completing an Add URL to Blocked Status form.  Upon review, the technology coordinator or other appropriate personnel will make a determination about blocking access to that site.  If there is an educationally valuable URL that is blocked, students, staff, and parents may fill out the Remove URL from Blocked Status grievance form.  The technology coordinator or other appropriate personnel will review the request and make a determination about unblocking the site.

Staff members may request that the internet filtering software be disabled for bona fide research or other lawful purposes.  A bona fide research form will need to be filled out and reviewed by the technology coordinator or other appropriate personnel before the internet filtering software is disabled.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:00

635 - Use of Information Resources

635 - Use of Information Resources

The Board encourages employees to supplement their regular curricular materials with other resources.  In so doing, the Board recognizes that federal law makes it illegal to duplicate copyrighted materials without authorization of the holder of the copyright, except for certain exempt purposes.  Severe penalties may be imposed for plagiarism, unauthorized copying or using of media, including, but not limited to, print, electronic, and web-based materials, unless the copying or using confirms to the fair use doctrine.  Under the fair use doctrine, unauthorized reproduction of copyrighted materials is permissible for such purposes as criticism, comment, news reporting, teaching, scholarship or research providing that all fair use guidelines are met.

Employees are responsible for ensuring that their use of materials abides by the District’s copying procedures and is in accordance with the requirements of the law.  In no circumstances shall it be necessary for the District staff to violate copyright requirements in order to perform their duties properly.  The District will not be responsible for any violations of the copyright law by employees or students.  Violation of the copyright law by employees may result in discipline up to, and including, termination.  Violation of the copyright law by students may result in discipline, up to and including, suspension or expulsion.

Parents or others who wish to record, by any means, school programs or other activities need to realize that even though the District received permission to perform and/or publish a copyrighted work does not mean that others may copy it and/or replay it.  Parents or others who wish to record school activities should contact the employee in charge of the activity to determine what the process is to ensure the copyright law is followed.  The District will not be responsible for parents or others violating the copyright law or this policy.

Any employee or student who is uncertain as to whether reproducing or using copyrighted material complies with the District’s procedures or is permissible under the law should contact their building principal, teacher or media specialist who will also assist employees and students in obtaining proper authorization to copy or use protected material when such authorization is required.

 

 

 APPROVED:  12/16/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:02

636 - Class Size-Class Grouping

636 - Class Size-Class Grouping

It is within the sole discretion of the Board to determine the size of classes and to determine whether class grouping will take place.  The Board may review the class sizes annually.

It is the responsibility of the Superintendent to make a recommendation to the Board on class size based upon the financial condition of the District, the qualifications of and number of licensed employees, and other factors deemed relevant to the Board.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:02

637 - School Ceremonies and Observances

637 - School Ceremonies and Observances

The District will continue school ceremonies and observances which have become a tradition and a custom of the education program.  These include, but are not limited to, reciting the Pledge of Allegiance and observance of seasonal holidays, including seasonal holiday programs and performances.  Such ceremonies or observances shall have a secular purpose and will not advocate or sponsor a particular religion.

Students who do not wish to participate in these activities may be silent during the ceremony or observance or receive permission from the principal to be excused from the ceremony for religious reasons in compliance with board policy.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:03

638 - Student Production of Materials and Services

638 - Student Production of Materials and Services

Materials and services produced by students at the expense of the District are to be the property of the District.  Materials and services produced by students at the student's expense, except for incidental expense to the District, are the property of the student.  It is the responsibility of the superintendent to determine incidental expense.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:03

639 - Student Field Trips and Excursions

639 - Student Field Trips and Excursions

The principal may authorize field trips and excursions when such events contribute to the achievement of education goals of the District.  The District will provide transportation for field trips and excursions. 

In authorizing field trips and excursions, the principal will consider the financial condition of the District, the educational benefit of the activity, the inherent risks or dangers of the activity, and other factors deemed relevant by the Superintendent.  Written parental permission will be required prior to the student's participation in field trips and excursions.  The Board's approval will be required for field trips and excursions outside the state and for field trips and excursions which involve unusual length or expense.

Field trips and excursions are to be arranged with the principal well in advance.  A detailed schedule and budget must be submitted by the employee to the principal along with the request for authorization of the field trip or excursion.  The District will be responsible for obtaining a substitute teacher if one is needed.  Following field trips and excursions, the teacher may be required to submit a written summary of the event. 

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:04

640 - Student Guidance and Counseling Program

640 - Student Guidance and Counseling Program

The Board will provide a student guidance and counseling program.  The guidance counselor will be certified with the Iowa Department of Education and hold the qualifications required by the Board.  The guidance and counseling program will serve grades pre-kindergarten through twelve.  The program will assist students with their personal, educational, and career development.  The program is coordinated with the education program and will involve licensed employees.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:04

641 - Suicide Prevention and Adverse Childhood Experiences and Strategies Training

641 - Suicide Prevention and Adverse Childhood Experiences and Strategies Training

The District considers child exposure to adverse childhood experience, child mental health, and suicide as serious matters which impact learning opportunities for students, classroom, and instructional challenges for staff and ultimately, if not addressed, can lead to lifelong struggles, attempted suicide and loss of life. The District will follow the laws and regulations regarding the training required to inform staff of identification and referral to services for students with mental health challenges. 

The District shall provide suicide prevention and postvention training and training on the identification of adverse childhood experiences and strategies to mitigate toxic stress response for all District personnel who hold a license, certificate, authorization or statement of recognition issued by the board of educational examiners and who have regular contact with students in kindergarten through grade twelve. The training shall begin July 1, 2019, and occur annually between July 1 and June 30, thereafter.  The content of the training shall be based on nationally recognized best practices.

Adverse childhood experience means a potentially traumatic event occurring in childhood that can have negative, lasting effects on an individual’s health and well-being.

Postvention means the provision of crisis intervention, support, and assistance for those affected by a suicide or suicide attempt to prevent further risk of suicide.

The suicide prevention and postvention training shall be evidence-based, evidence-supported and be at least one hour in length.  The content of the training shall be based on nationally recognized best practices.

The identification of adverse childhood experiences and strategies to mitigate toxic stress response training shall be evidence-based, evidence-supported, and be at least one hour in length or as determined by the Superintendent. The content of the training shall be based on nationally recognized best practices.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:05

700 - NON-INSTRUCTIONAL OPERATIONS & BUSINESS SERVICES

700 - NON-INSTRUCTIONAL OPERATIONS & BUSINESS SERVICES Jen@iowaschool… Sun, 01/09/2022 - 21:55

700 - Depository of Funds

700 - Depository of Funds

Each year at its annual meeting, the Board will designate by resolution the name and location of the Iowa located financial depository institution or institutions to serve as the official District depository or depositories.  The maximum deposit amount to be kept in the depository will be stated in the resolution. The amount stated in the resolution must be for all depositories and include all of the District's funds.

It is the responsibility of the Board Secretary to include the resolution in the minutes of the meeting.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:25

701 - Transfer of Funds

701 - Transfer of Funds

When the necessity for a fund has ceased to exist, the balance may be transferred to another fund or account by Board resolution.  District monies received without a designated purpose may be transferred in this manner.  District monies received for a specific purpose or upon vote of the people may only be transferred, by Board resolution when the purpose for which the monies were received has been completed.  Voter approval is required to transfer monies to the general fund from the capital projects fund and debt service fund.

It is the responsibility of the Board Secretary to make recommendations to the Board regarding transfers and to provide the documentation justifying the transfer.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:26

702 - Financial Records

702 - Financial Records

Financial records of the District are maintained in accordance with generally accepted accounting principles (GAAP) as required or modified by law.  District monies are received and expended from the appropriate fund and/or account.  The funds and accounts of the District will include, but not be limited to:

Governmental fund type:
                  •     General fund
                  •     Special revenue fund
                        -     Management levy fund
                        -     Physical plant and equipment levy fund
                        -     Public education and recreation levy fund
                        -     Student activity fund
                  •     Capital projects fund
                  •     Debt service fund

                  •     State penny sales tax fund

Proprietary fund type:
                  •     Enterprise fund
                        -     School nutrition fund
                        -     Child care fund
                  •     Internal service fund

Fiduciary funds:
                  •     Trust or agency funds
                        -     Expendable trust funds
                        -     Nonexpendable trust funds
                        -     Agency funds
                        -     Pension trust funds

Account groups:
                  •     General fixed assets account group
                  •     General long-term debt account group

As necessary the Board may, by Board resolution, create additional funds within the governmental, proprietary, and fiduciary fund types.  The resolution shall state the type of fund, name of the fund, and purpose of the fund.

The general fund is used primarily for the education program.  Special revenue funds are used to account for monies restricted to a specific use by law.  Proprietary funds account for operations of the District operated similar to private business and they account for the costs of providing goods and services provided by one department to other departments on a cost reimbursement basis.  Fiduciary funds are used to account for monies or assets held by the District on behalf of, or in trust for, another entity.  The account groups are the accounting records for fixed assets and long-term debt.

It is the responsibility of the Superintendent to implement this policy and bring necessary changes in the maintenance of the District's financial records to the attention of the Board.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:26

703 - Accounting Practices

703 - Accounting Practices

District accounting practices will follow state and federal laws and regulations, generally accepted accounting principles (GAAP), and the uniform financial accounting system provided by the Iowa Department of Education. As advised by the District's auditor, determination of liabilities and assets, prioritization of expenditures of governmental funds, and provisions for accounting disclosures shall be made in accordance with governmental accounting standards.

Governmental Accounting Standards Board (GASB) Statement No. 54 identifies the order of spending unrestricted resources applying the highest level of classification of fund balance - restricted, committed, assigned, and unassigned - while honoring constraints on the specific purposes for which amounts in those fund balances can be spent. A formal Board action is required to establish, modify, and/or rescind a committed fund balance. The resolution will state the exact dollar amount. In the event, the Board chooses to make changes or rescind the committed fund balance, formal Board action is required.

The Board authorizes the Superintendent to assign amounts to a specific purpose in compliance with GASB 54. An assigned fund balance should also be reported in the order of spending unrestricted resources, but is not restricted or committed.

It is the responsibility of the Superintendent to make recommendations to the Board regarding fund balance designations.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:29

704 - Cash in School Buildings

704 - Cash in School Buildings

The amount of cash that may be kept in the school building for any one day is sufficient for that day's operations.  Funds raised by students shall be kept in the District office for a maximum of one day and then deposited in the student activity fund.

A minimal amount of cash is kept in the District office at the close of the day.  Excess cash shall be deposited in the authorized depository of the District.

It is the responsibility of the Superintendent to determine the amount of cash necessary for each day's operations and to comply with this policy.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:30

705 - Care, Maintenance, and Disposal of District Records

705 - Care, Maintenance, and Disposal of District Records

District records are housed in the District office.  It is the responsibility of the Superintendent to oversee the maintenance and accuracy of the records.  The following records are kept and preserved according to the schedule below:

            •           Secretary's financial records – Permanently

            •           Treasurer's financial records – Permanently

            •           Minutes of the Board of Directors – Permanently

            •           Annual audit reports – Permanently

            •           Annual budget – Permanently

            •           Permanent record of individual pupil – Permanently

            •           Records of payment of judgments against the District – 20 years

            •           Bonds and bond coupons – 10 years

            •           Written contracts – 10 years beyond end of contract

            •           Cancelled warrants, check stubs, bank statements, bills, invoices, and related records – 5 years

            •           Minutes and recordings of closed meetings – 1 year

            •           Program grants – As determined by the grant

            •           Non-payroll personnel records – 7 years

            •           Payroll records – 3 years

Employees records are housed in the District office.  Employees records are maintained by the Superintendent, the building administrator, the employee's immediate supervisor, and the Board Secretary.

An inventory of the furniture, equipment, and other non-consumable items other than real property of the District is conducted annually under the supervision of the Superintendent.  This report is filed with the Board Secretary.

A perpetual inventory is maintained on consumable property of the District.

The permanent and cumulative records of students currently enrolled in the District are housed in the central administration office of the attendance center where the student attends.  Permanent records must be housed in a fireproof vault.  The building administrator is responsible for keeping these records current.  Records of students who have graduated or are no longer enrolled in the District are housed in the high school records room. These records will be maintained by the Superintendent.

The Superintendent may electronically store and/or back up or use any other reliable mass storage method to preserve District records and may destroy paper copies of the records if they are more than three (3) years old.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:31

706 - Budget Planning

706 - Budget Planning

Prior to certification of the budget, the Board will review the projected revenues and expenditures for the District and make adjustments where necessary to carry out the education program within the revenues projected.

A budget for the District is prepared annually for the Board's review.  The budget will include the following:

            •           the amount of revenues from sources other than taxation;

            •           the amount of revenues to be raised by taxation;

            •           an itemization of the amount to be spent in each fund; and,

            •           a comparison of the amount spent and revenue received in each fund for like purposes in the two (2) prior fiscal years.

It is the responsibility of the Superintendent and Business Manager to prepare the budget for review by the Board prior to the April 15 deadline each year.

Prior to the adoption of the proposed budget by the Board, the public is apprised of the proposed budget for the District.  Prior to the adoption of the proposed budget by the Board, members of the District community will have an opportunity to review and comment on the proposed budget.  A public hearing for the proposed budget of the Board is held each year in sufficient time to file the adopted budget no later than April 15.

The proposed budget filed by the Board with the Board Secretary and the time and place for the public hearing on the proposed budget is published in a newspaper designated for official publication in the District.  It is the responsibility of the Board Secretary to publish the proposed budget and public hearing information at least ten (10) but no more than twenty (20) days prior to the public hearing.

The Board will adopt and certify a budget for the operation of the District to the county auditor by April 15.  It is the responsibility of the Board Secretary to file the adopted and certified budget with the county auditor and other proper authorities.

The Board may amend the budget for the fiscal year in the event of unforeseen circumstances.  The amendment procedures will follow the procedures for public review and adoption of the original budget by the Board outlined in these policies.

It is the responsibility of the Superintendent and the Board Secretary to bring any budget amendments necessary to the attention of the Board to allow sufficient time to file the amendment with the county auditor no later than May 31 of each year.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:32

707 - Spending Plan

707 - Spending Plan

The budget of the District is the authority for the expenditures of the District for the fiscal year for which the budget was adopted and certified.  It is the responsibility of the Superintendent to operate the District within the budget.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:34

708 - Local-State-Federal-Miscellaneous Revenue

708 - Local-State-Federal-Miscellaneous Revenue

Revenues of the District are received by the Board Treasurer.  Other persons receiving revenues on behalf of the District will promptly turn them over to the Board Treasurer.

Revenue, from whatever source, is accounted for and classified under the official accounting system of the District.  It is the responsibility of the Board Treasurer to deposit the revenues received by the District in a timely manner.  District funds from all sources will not be used for private gain or political purposes.

Tuition fees received by the District are deposited in the general fund.  The tuition fees for kindergarten through twelfth grade during the regular academic school year are set by the Board based upon the Superintendent's recommendation in compliance with the law.  Tuition fees for summer school, driver's education, and adult education are set by the Board prior to the offering of the programs.

The Board may charge materials fees for the use or purchase of educational materials.  Materials fees received by the District are deposited in the general fund.  It is the responsibility of the Superintendent to recommend to the Board when materials fees will be charged and the amount of the materials fees.

Rental fees received by the District for the rental of District equipment or facilities are deposited in the general fund.  It is the responsibility of the Superintendent to recommend to the Board a fee schedule for renting District property.

Proceeds from the sale or disposition of real property are placed in the fund which was used to account for the acquisition of the property.  If the District is unable to determine which fund was used to account for the acquisition of the property or if the fund no longer exists in the District, the proceeds from the sale or disposition of real property are placed in the physical plant and equipment levy fund. The proceeds from the sale or disposition of other District property are placed in the general fund.

The Board may claim exemption from the law prohibiting competition with private enterprise for the following activities:

  • Goods and services directly and reasonably related to the educational mission;
  • Goods and services offered only to students, employees or guests which cannot be provided by private enterprise at the same or lower cost;
  • Use of vehicles for charter trips offered to the public, full- or part-time, or temporary students;
  • Goods and services which are not otherwise available in the quantity or quality required by the District;
  • Telecommunications other than radio or television stations;
  • Sponsoring or providing facilities for fitness and recreation;
  • Food service and sales; and,
  • Sale of books, records, audios, software, educational equipment, and supplies.

It is the responsibility of the Superintendent to bring to the Board's attention additional sources of revenue for the District.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:34

709 - Sale of Bonds

709 - Sale of Bonds

The Board may conduct an election for the authority to issue bonded indebtedness.  Revenues generated from an approved bond issue are used only for the purpose stated on the ballot.  Revenues received from the issuing of bonded indebtedness are deposited into the capital projects fund.

Once the purpose on the ballot is completed, any balance remaining in a capital projects fund may be retained for future capital projects in accordance with the purpose stated on the ballot or any remaining balance may be transferred by Board resolution to the debt service fund or the physical plant and equipment levy fund.  Use of excess funds in the account for another purpose requires the approval of the voters in the District community.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:36

710 - Gifts-Grants-Bequests

710 - Gifts-Grants-Bequests

The Board believes gifts, grants, and bequests to the District may be accepted when they will further the interests of the District.  The Board will have sole authority to determine whether the gift furthers the interests of the District.

Gifts, grants, and bequests are approved by the Board.  Once it has been approved by the Board, a Board member or the Superintendent may accept the gift, grant or bequest on behalf of the District.

Gifts, grants, and bequests once accepted on behalf of the District become the property of the District.  Gifts, grants, and bequests are administered in accordance with terms, if any, agreed to by the Board.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:36

711 - Student Activities Fund

711 - Student Activities Fund

Revenue raised by students or from student activities is deposited and accounted for in the student activities fund.  This revenue is the property of and is under the financial control of the Board.  Students may use this revenue for purposes approved by the Superintendent or building principal.

 Whether such revenue is collected from student contributions, club dues or special activities or result from admissions to special events or from other fund-raising activities, all funds will be under the jurisdiction of the Board and under the specific control of the Superintendent or building principal.  They will be deposited in a designated depository and will be disbursed and accounted for in accordance with instructions issued by the Superintendent.

It is the responsibility of the Board Secretary to keep student activity accounts up-to-date and complete.

Any unencumbered class or activity account balances will automatically revert to the activity fund when a class graduates or an activity is discontinued.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:37

712 - Purchasing-Bidding

712 - Purchasing-Bidding

The Board supports economic development in Iowa.  Purchases by the District will be made in Iowa for Iowa goods and services from a locally-owned business located within the District or from an Iowa-based company which offers these goods or services if the cost and other considerations are relatively equal and they meet the required specifications.

 

All Projects

It shall be the responsibility of the Superintendent to approve purchases, except those authorized by or requiring direct Board action.  The Superintendent shall have the authority to authorize purchases without competitive proposals for goods and services costing under $25,000 without prior Board approval.  For all purchases for goods and services costing more than $25,000, the Superintendent shall seek, at minimum, competitive quotations and shall submit all quotations to the Board for its review.

The Superintendent may coordinate and combine purchases with other governmental bodies to take advantage of volume price breaks. Joint purchases with other political subdivisions will be considered in the purchase of equipment, accessories or attachments with an estimated cost of $50,000 or more.

 

Public Improvement Projects

For goods and services utilized in public improvement projects, as defined under Iowa law, costing $57,000 or less, the Superintendent shall receive quotes of the goods and services to be purchased prior to approval by the Superintendent or the Board.

For goods and services utilized in public improvement projects, as defined under Iowa law, costing more than $57,000 and less than $139,000, the Superintendent shall receive competitive quotations of the goods and services to be purchased prior to approval by the Board.  The purchase will be made from the party submitting the lowest responsive, responsible quotation based upon total cost considerations including, but not limited to, the cost of the goods and services being purchased, availability of service and/or repair, delivery date, and other factors deemed relevant by the Board.

For goods and services utilized in public improvement projects, as defined under Iowa law, costing more than $139,000, the Superintendent shall receive competitive sealed bids of the goods and services to be purchased prior to approval of the Board.  The purchase will be made from the party submitting the lowest responsive, responsible bid based upon total cost considerations including, but not limited to, the cost of the goods and services being purchased, availability of service and/or repair, delivery date, and other factors deemed relevant by the Board.

The Board and the Superintendent shall have the right to reject any or all quotations or bids, or any part thereof, and to seek additional quotations or bids.  The Board will enter into such contract or contracts as the Board deems in the best interests of the District.

The procurement of all supplies, equipment, and services shall be initiated by the issuance of an official purchase order signed by the Superintendent or by an authorized staff member.  Only those supplies, equipment, and services procured by formal contract shall be exempt.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:38

712A - Procurement

712A - Procurement

The purpose of this procurement policy is to ensure that sound business judgement is utilized in all procurement transactions and that supplies, equipment, construction and services are obtained efficiently and economically and in compliance with applicable federal and state law and executive orders and to ensure that all procurement transactions will be conducted in a manner that provides full and open competition. These procedures will ensure that all solicitations incorporate clear and accurate descriptions of the technical requirements for the goods or services being procured. Chapter 26 and Section 331.341 of the Iowa Code will be followed on all applicable purchases. All other appropriate sections of the Iowa Code shall also apply.

 

Application

This policy applies to the procurement of all supplies, equipment, and construction and services of and for Eddyville-Blakesburg-Fremont CSD that include any federal program funding. In regards to any such federal programs, all procurement will be done in accordance with 2 CFR; Part 200. Chapter 26 and Section 331.341 of the Iowa Code will be followed on all applicable purchases. All other appropriate sections of the Iowa Code shall also apply. When federal requirements conflict with local or state requirements, the federal requirement, or most restrictive requirement will be followed.

 

Methods of Procurement

Procurement under grants shall be made by one of the following methods, as described herein: (a) small purchase procedures; (b) sealed bids (formal advertising); (c) competitive proposals; (d) noncompetitive proposals.

  1. Micro-Purchase Procedures 200.320(a)
    1. The acquisition of supplies or serves, the aggregate dollar amount of which does not exceed the micro-purchase threshold - $10,000 (200.67)
    2. To the extent practicable, must distribute micro-purchases equitably among qualified suppliers
    3. May be awarded without soliciting competitive quotations if the non-Federal entity considers the price to be reasonable
  2. Small Purchase Procedures 200.320(b)
    1. Are those relatively simple and informal procurement methods for securing services, supplies, or other property that does not cost more than the simplified acquisition threshold - $55,000 (200.88)
    1. Price or rate quotations are to be obtained from an “adequate number” of qualified sources
  3. Sealed Bidding (formal advertising) 200.320(c)
    1. Lowest priced, responsive, responsible, bidder WINS
    2. The preferred method for construction when sealed bidding is “feasible”, which is when certain conditions are present
    3. Bids must be solicited from an “adequate number of known suppliers”, providing them sufficient response time before date for the opening of bids
    4. Bids will be opened at the time and place prescribed in the invitation for bids
    5. Must publicly advertise the invitation for bids
    6. Bids must be opened publicly
    7. Other procedural requirements at 200.320(c)(2)
  4. Competitive Proposals 200.320(d)
    1. Used when conditions are not appropriate for the use of sealed bids
    2. The appropriate method when more than one source is expected to submit an offer and either a fixed-price or cost-reimbursement type contract is awarded
    3. Awards will be made to the responsible firm whose proposal is most advantageous to the program, with price and other factors considered
    4. Requests for proposals must be publicized and identify all evaluation factors and their relative importance
    5. Proposals must be solicited from an adequate number of qualified sources
    6. Must have written method for conducting technical evaluations of the proposals received and for selection of the contract
  1. Noncompetitive Proposals 200.320(f)
    1. Procurement through solicitation of a proposal from only one source and may be used only when one or more of the following circumstances apply:
      1. One Source: the item is available only from a single source
      2. Exigency/Emergency: an exigency or emergency will not permit a delay resulting from competitive solicitation
      3. Awarding Agency Approval: the Federal awarding agency or pass-through entity expressly authorizes noncompetitive proposals in response to a written request from the non-Federal entity
      4. Inadequate Competition: after the solicitation of a number of sources, competition is determined inadequate

Contracting with Small and Minority Businesses, Women’s Business Enterprises, and Labor Surplus Area Firms (200.321)

  1. Assuring that small and minority businesses, and women’s business enterprises are solicited whenever they are potential sources;
  2. Placing qualified small and minority businesses and women’s business enterprises on solicitation lists;
  3. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women’s business enterprises;
  4. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women’s business enterprises;
  5. Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and
  6. Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (a) through (e).

 

Contract Pricing (200.323)

  1. The cost plus a percentage of cost and percentage of construction cost method of contracting shall not be used.
  2. Eddyville-Blakesburg-Fremont CSD shall perform some form of cost/price analysis for every procurement action, including contract modifications, amendments, or change orders. Eddyville- Blakesburg-Fremont CSD shall make an independent estimate prior to receiving a bid or proposal.
  3. Eddyville-Blakesburg-Fremont CSD shall negotiate profit as a separate element of the price for each contract in which there is no price competition and in all cases where cost analysis is performed. In determining a fair and reasonable profit, Eddyville-Blakesburg-Fremont CSD must consider the complexity of the work to be performed, the risk borne by the contractor, the contractor’s investment, the amount of subcontracting, the quality of its record of past performance and the industry profit rates in the surrounding geographical area.

 

Procurement Records

Eddyville-Blakesburg-Fremont CSD shall maintain records sufficient to detail the significant history of a procurement, including the rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price.  (200.324)

  1. Eddyville-Blakesburg-Fremont CSD must make available, upon request of the Federal awarding agency or pass-through entity, technical specifications on proposed procurements where the Federal awarding agency or pass-through entity believes such review is needed to ensure that the item or service specified is the one being proposed for acquisition.
  2. Eddyville-Blakesburg-Fremont CSD must make available upon request, for the Federal awarding agency or pass-through entity preprocurement review, procurement documents, such as requests for proposals or invitations for bids, or independent cost estimates, when:
    1. Eddyville-Blakesburg-Fremont CSD’s procurement procedures or operation fails to comply with the procurement standards in this Part;
    2. The procurement is expected to exceed the Simplified Acquisition Threshold and is to be awarded without competition or only one bid or offer is received in response to a solicitation;
    3. The procurement, which is expected to exceed the Simplified Acquisition Threshold, specifies a "brand name" product;
    4. The proposed contract is more than the Simplified Acquisition Threshold and is to be awarded to other than the apparent low bidder under a sealed bid procurement; or
    5. A proposed contract modification changes the scope of a contract or increases the contract amount by more than the Simplified Acquisition Threshold.
  3. Eddyville-Blakesburg-Fremont CSD is exempt from the pre-procurement review in paragraph (b) of this section if the Federal awarding agency or pass-through entity determines that its procurement systems comply with the standards of this Part.
    1. Eddyville-Blakesburg-Fremont CSD may request that its procurement system be reviewed by the Federal awarding agency or pass-through entity to determine whether its system meets these standards in order for its system to be certified. Generally, these reviews must occur where there is continuous high-dollar funding, and third party contracts are awarded on a regular basis;
    2. Eddyville-Blakesburg-Fremont CSD may self-certify its procurement system. Such self-certification must not limit the Federal awarding agency's right to survey the system. Under a self-certification procedure, the Federal awarding agency may rely on written assurances from Eddyville-Blakesburg-Fremont CSD that it is complying with these standards. Eddyville-Blakesburg-Fremont CSD must cite specific policies, procedures, regulations, or standards as being in compliance with these requirements and have its system available for review.

 

Awarded Contracts

      1. Eddyville-Blakesburg-Fremont CSD will not award a contract to a party listed as debarred, suspended, or otherwise excluded in the System for Award Management (SAM). www.sam.gov (200.213)
      2. Contracts awarded shall contain the applicable contract provisions described in 2 CFR 200.326 and Appendix II to Part 200.
      3. Eddyville-Blakesburg-Fremont CSD will maintain written standards of conduct covering conflicts of interest and must provide for disciplinary action to be applied for violations of such standards as defined in 2 CFR 200.318 (c) (1).

 

 

REVIEWED: 10/19/2020 – APPROVED: 11/16/2020

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:39

712B - Fraud Reporting Policy

712B - Fraud Reporting Policy

2 CFR Part 200 Subpart B-General Provisions
200.113 Mandatory Disclosures

In compliance with Uniform Grant Guidance, in Title 2 Code of Federal Regulation (C.F.R.) Grants and Agreements, Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, this policy is adopted.

A non-Federal entity or applicant for a Federal award must disclose, in a timely manner, in writing to the Federal awarding agency or pass-through entity all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award. Non-Federal entities that have received a Federal award including the term and condition outlined in Appendix XII—Award Term and Condition for Recipient Integrity and Performance Matters are required to report certain civil, criminal, or administrative proceedings to SAM. Failure to make required disclosures can result in any of the remedies described in §200.338 Remedies for noncompliance, including suspension or debarment. (See also 2 CFR part 180, 31 U.S.C. 3321, and 41 U.S.C. 2313.)

If an employee, elected official, board or commission member, volunteer, agent, etc. learns of a violation of Federal criminal law involving fraud, bribery, or gratuity potentially affecting a Federal grant, they will report the violation to: Mary McCrea, Human Resources, PO Box 429, 222 Walnut Street, Eddyville, IA 52553, 641-969-4226

The above named is/are responsible for reporting the violation to the relevant federal agency, or pass-through agency in writing, and in a timely manner.

 

 

REVIEWED: 10/19/2020 – APPROVED: 11/16/2020

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:44

712C - Personally Identifiable Information and Protected Personally Identifiable Information Requirements Applicable to all Federal Awards

712C - Personally Identifiable Information and Protected Personally Identifiable Information Requirements Applicable to all Federal Awards

In compliance with Uniform Grant Guidance in Title 2 Code of Federal Regulation (C.F.R.) Grants and Agreements, Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, it is the policy of: Eddyville-Blakesburg-Fremont CSD to protect Personally Identifiable Information (PII) of employees, customers, vendors, contractors, volunteers, etc. The electronic restrictions and safeguards outlined in 2 C.F.R. 200.79 Personally Identifiable Information, and 200.82 Protected Personally Identifiable Information (PPII), along with 2 C.F.R 200.303 Internal Controls, this policy provides guidance for employees, volunteers, agents, etc. with access to PII and PPII.

 

Personally Identifiable Information (2 C.F.R. 200.79) is any information pertaining to an individual that can be used to distinguish or trace a person's identity. Some information that is considered PII is available in public sources such as telephone books, public websites, etc. This type of information is considered to be Public PII and includes:

1.         First and Last name

2.         Address

3.         Work telephone number

4.         Work e-mail address

5.         Home telephone number

6.         General educational credentials

7.         Photos and video

The definition of PII is not anchored to any single category of information or technology. Rather, it requires a case-by-case assessment of the specific risk that an individual can be identified. Non-PII can become PII whenever additional information is made publicly available, in any medium and from any source, that, when combined with other available information, could be used to identify an individual.

 

Protected PII (2 C.F.R. 200.82) means an individual's first name or first initial and last name in combination with any one or more of types of information, including, but not limited to:

1.         Social security number

2.         Username and password

3.         Passport number

4.         Credit card number

5.         Clearances

6.         Banking information

7.         Biometrics

8.         Data and place of birth

9.         Mother's maiden name

10.       Criminal, medical and financial records

11.       Educational transcripts

12.       Photos and video including any of the above

This does not include PII that is required by law, statute, or regulation to be disclosed, such as a law enforcement or court order right to know.

 

Internal controls (2 C.F.R. 200.303)

The non-Federal entity must:

(e) Take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or pass-through entity designates as sensitive or the non-Federal entity considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.

[78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75883, Dec. 19, 2014]

 

Procedures

Guidelines on how to maintain and discard PII. All electronic files that contain Protected PII will reside within a protected information system location. All physical files that contain Protected PII will reside within a locked/secured/monitored location when not being actively viewed or modified. Protected PII is not to be downloaded, without prior approval, to personal or organization owned employee workstations or mobile devices (such as laptops, personal digital assistants, mobile phones, tablets or removable media). PII will also not be sent through any form of insecure electronic communication e.g. e-mail or instant messaging systems. Significant security risks emerge when PII is transferred from a secure location to a less secure location or is disposed of improperly. When disposing of PII the physical or electronic file should be shredded, securely deleted, or disposed of by a means that renders the information unrecognizable and beyond reconstruction.

 

Incident Reporting

Mary McCrea must be informed of a real or suspected disclosure or breach of Protected PII data within 24 hours after discovery. Examples: misplacing a paper report, loss of a laptop, mobile device, or removable media containing PII, accidental email of PII, possible virus, or malware infection or a computer containing PII.

 

Audits

Periodic audits of organization owned equipment and physical locations may be performed to ensure that protected PII is stored in approved information systems or locations. The purpose of the audit is to ensure compliance with this policy and to provide information necessary to continuously improve practices.

 

Enforcement

Anyone found to be in violation of this policy may be subject to disciplinary action as deemed appropriate based on the facts and circumstances giving rise to the violation.

 

Records Disposal

Records containing personal data are to be disposed of so as to prevent inadvertent compromise of data and will use a disposal method that will render all personal data unrecognizable and beyond reconstruction.

 

 

REVIEWED: 10/19/2020 – APPROVED: 11/16/2020

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:45

712D - Protest Procedure

712D - Protest Procedure

A.    Any actual or prospective bidder, offeror, or contractor who considers himself to have been aggrieved in connection with the solicitation, evaluation, or award of a contract by the EBF School District may formally protest to the Superintendent of EBF School District. Such protests must be made in writing and received by the Superintendent of EBF School District. The protesting party must mail or deliver copies of the protest to the EBF School District, the State Agency, and other interested parties.

B.    In the event of a timely protest, the EBF School District shall not proceed further with the solicitation or award of the contract.

C.    A formal protest must be sworn and contain:

  1. A specific identification of the statutory or regulatory provision that the protesting party alleges has been violated.
  2. A specific description of each action by EBF School District that the protesting party alleges to be a violation of the statutory or regulatory provision that the protesting party has identified.
  3. A precise statement of the relevant facts.
  4. A statement of any issues of law or fact that the protesting party contends must be resolved.
  5. A statement of the argument and authorities that the protesting party offers in support of the protest.
  6. A statement that copies of the protest have been mailed or delivered to the State Agency and all other identifiable interested parties.

D.    The EBF School District may settle and resolve the dispute over the solicitation or award of a contract at any time before the matter is submitted on appeal. The EBF School District may solicit written responses to the protest from other interested parties.

E.    If the protest is not resolved by mutual agreement, the EBF School District shall issue a written determination that resolves the protest.

  1. If the EBF School District determines that no violation of statutory or regulatory provisions has occurred, then the EBF School District shall inform the protesting party, the State Agency, and other interested parties by letter that sets forth the reasons for the determination.
  2. If the EBF School District determines that a violation of any statutory or regulatory provisions has occurred in a situation in which a contract has not been awarded, then the EBF School District shall inform the protesting party, the State Agency, and other interested parties of that determination by letter that details the reasons for the determination and the appropriate remedy.
  3. If the EBF School District determines that a violation of any statutory or regulatory provisions has occurred in a situation in which a contract has been awarded, then the EBF School District shall inform the protesting party, the State Agency, and other interested parties of that determination by letter that details the reasons for the determination. This letter may include an order that declares the contract void.

F.    The EBF School District shall maintain all documentation on the purchasing process that is the subject of a protest or appeal in accordance with the retention schedule of EBF School District.

 

REVIEWED:01/17/2022 – APPROVED: 02/21/2022

 

Jen@iowaschool… Tue, 06/28/2022 - 14:10

713 - Payment for Goods and Services

713 - Payment for Goods and Services

The Board authorizes the issuance of payment of claims against the District for goods and services.  The Board will allow the payment after the goods and services have been received and accepted in compliance with Board policy and the claims audited by the Board.

Claims for payment pursuant to the terms of a written contract may be paid by the Board Secretary prior to formal audit and approval by the Board.  In addition, the Board Secretary, upon approval of the Board President, may issue warrants for verified bills filed with the Board Secretary when the Board is not in session prior to payment of these claims and prior to audit and approval by the Board.  The Board Secretary will examine the claims and verify bills.

The Board Secretary will determine to the Board Secretary's satisfaction that the claims presented to the Board are in order and are legitimate expenses of the District.  It is the responsibility of the Board Secretary to bring claims to the Board for approval.  Thereafter, paid claims shall be entered on record in the regular minutes of the Board Secretary.

The Board President and Board Secretary may sign warrants by use of a signature plate or rubber stamp.  If the Board President is unavailable to personally sign warrants, the Vice President may sign warrants on behalf of the President.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:46

714 - Appropriate Use of Public Funds

714 - Appropriate Use of Public Funds

Public Purpose

District funds are to be expended only for legitimate public purposes and not for private personal gain for which services of comparable value have not been rendered to the District. This is a requirement of the Iowa Constitution.

All funds received by the District are considered public funds and must be used to support the educational mission of the District. The best test to use when determining whether the expenditure is appropriate is called the “public scrutiny test.” The test is simple and merely asks whether the tax-paying public would view the expenditure as necessary to support public education. If you are already questioning whether the expenditure is appropriate, it may very well not be appropriate. Contact your supervisor if you have any questions about appropriate expenses.

The Board supports appropriate expenditures of District funds for District officers, directors, employees, and volunteers, as these are commonly granted benefits in public and private organizations which aid in recruitment of personnel, promote improvement of staff morale and cooperation, and assist in building a commitment to the District, thus assisting in creating a more productive learning environment. The following are considered appropriate expenditures provided they are awards or tokens from the District; not from the department or building level:

  1. Food items, refreshments, and/or mementoes from the District for employee recruitment or recognition for service to the District.
  2. District retirement appreciation function and or item to recognize retiring employees.
  3. Recognition item upon the end of service by a Board member.
  4. District volunteer appreciation events.
  5. Food items and refreshments for Board members and staff during Board meetings and/or work sessions.
  6. Food items and refreshments for Board committees, superintendent committees or committee meetings that include participation from the public during the meeting.

District awards or tokens of recognition shall be determined by the Superintendent/designee in advance and shall be paid for with District funds under the control of the Superintendent or designee. Public funds should not be used for the purchase of department or building level staff awards or tokens of recognition.

 

Sales Tax Exempt

The District is Iowa sales tax exempt. All items purchased by a public school for the school’s own use, qualify for an exemption from sales tax if the items purchased relate to the educational process. When making purchases, the staff member must inform the vendor that the purchase is sales tax exempt. A vendor can request a tax exemption form from the District. The District will not reimburse for sales tax paid on purchases made on behalf of the District.  When purchasing meals in Iowa, an effort must be made to have the meal purchase Iowa sales tax-exempt. Staff members must inform the restaurant before the order is placed that you are with the District and that the purchase should be sales tax exempt. If the restaurant is unable to comply and the purchase is within the district meal limits, the purchase will be an appropriate expense for reimbursement.

 

Examples of Appropriate and Inappropriate Use of Public Monies

This section identifies specific practices and procedures to be followed by all District employees when using public funds. The following list is intended to provide examples and may not be all inclusive.

FOOD AND REFRESHMENTS

  1. Alcohol

    The purchase of alcohol is never an acceptable use of public monies.
     

  2. Meetings, Trainings, and Professional Development

    Meals and snacks are normally a personal expense. Any meal or snack paid for with public funds must be a reasonable price and an integral part of employment duties.  Meals and snacks can be paid for with public funds if:
     

    1. The meeting is four (4) hours or more and separate breaks would be disruptive to the meeting objectives.
       
    2. The meeting is a breakfast, lunch or dinner meeting where the meeting is shorter than four hours in duration and attendance during meal time(s) is a requirement of an employee’s job duties.  The amount paid per meal shall not exceed $14 per person; exceptions may be approved by the Superintendent.
       
    3. Tips for meals are allowed but should not exceed 15%.
       
  3. Board Meetings

    The Board meets at a time that is intended to be convenient for the general public. Meetings routinely span the normal dinner hour. Serving meals of reasonable value to Board members and staff required to attend Board meetings is considered an appropriate expense.
     

  4. Coffee and Beverages

    Coffee and other beverages are normally a personal expense. A voluntary collection can be made from those who desire to have coffee and other beverages in the school/department. Except for meetings, trainings, and professional development (Item B), Board meetings (Item C), and public areas (Item H)), coffee and beverages shall not be purchased with public funds.
     

  5. Employee Break Room Supplies

    Public funds should not be used to stock supplies such as plastic ware and paper products in employee break rooms. A voluntary collection can be made from those who desire to have such supplies.
     

  6. Individual Receptions

    Receptions for individual employees should never be paid from public funds. This includes retirement dinners, staff meals, welcome aboard receptions, and similar gatherings where food and/or refreshments may be served. Voluntary collections can be taken from those attending such gatherings.
     

  7. Acceptable Occasions

    The Superintendent may determine that the serving of food or refreshments is appropriate for selected occasions.  The annual retirement reception for all District employees is one example.
     

  8. Public Areas

    In some cases, a building or part of a building is routinely open to the public for conducting District business.  Having refreshments of nominal value available to members of the public, such as coffee and other nominal snacks/beverages, are considered a courtesy and are authorized in these specific locations.
     

  9. Student Incentives

    Incentives purchased for qualifying groups of students from public funds as part of an initiative, program, or recognition (e.g., rewards, honor roll) shall be of nominal value and authorized by the school administrator.

 

GIFTS

  1. Employee Gifts

    Expenditures of public funds for gifts or gift cards to staff and employees are not authorized. This includes gifts purchased for staff birthdays or other personal occasions. Voluntary collections from staff would be an acceptable way of purchasing employee gifts.
     

  2. Tokens/Clothing

    The purchase of tokens of appreciation, or personal clothing (e.g., coffee mugs, pens, tote bags, T-shirts/apparel, etc.) is not authorized.

 

FLOWERS

  1.   Sympathy and Congratulations

    The use of public funds for the purchase of flowers is restricted to exceptional occasions where a public expression of sympathy or congratulations has been determined by the Superintendent to be in the best interests of the District. Written expressions of condolence are encouraged for all other occasions where flowers are not appropriate.
     

  2. Individual Achievements

    Unless they are part of an award or graduation ceremony, flowers are not appropriate for individual achievements.
     

  3. School Activities

    Flowers/decorations purchased for proms, dances, homecomings, etc., may be purchased out of school activity funds if authorized by the school administrator.

 

AWARDS AND RECOGNITIONS

  1. District Awards and Recognitions

    At times, awards or recognitions are appropriate for presentation to District staff for years of service. District awards or recognitions shall be determined by the Superintendent/ designee in advance and shall be paid for with District funds.  Public funds should not be used for the purchase of department or building level staff awards or recognitions.
     

  2. External Awards and Recognitions

    At times, awards are appropriate for presentation to people (e.g., volunteers) or organizations external to the District.  External awards or recognitions shall be determined by the Superintendent/designee in advance.

 

BREAK ROOM EQUIPMENT

Microwaves, refrigerators, coffee pots, toaster ovens and other similar equipment items may be procured with public funds for use in public reception areas and employee break rooms. Otherwise, these items must be purchased with personal funds. In all instances, all fire marshal safety restrictions must be observed. These items are not authorized in classrooms and offices.

 

HOLIDAY PARTIES, DECORATIONS AND CARDS

  1. Holiday Decorations

    Office holiday decorations shall not be purchased with public funds.
     

  2. Holiday Cards

    Holiday cards shall not be purchased with public funds.
     

  3. Holiday Parties

    Staff holiday parties and meals are a personal expense. Voluntary collections may be taken to fund holiday events.  Public funds shall not be used for holiday parties.

 

STUDENT ACTIVITY FUNDS

Student Activity Funds are public funds and are to be used to finance a program of co-curricular school activities supplementing, but not replacing, the activities provided by the District. Student Activity Funds are derived from the student body as a whole and shall be so expended to benefit the student body as a whole.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

​​​​​​​

dawn.gibson.cm… Sat, 02/05/2022 - 09:49

715 - Secretary's Reports

715 - Secretary's Reports

The Board Secretary will report to the Board each month the receipts, disbursements, and balances of the various funds.  This report will be in written form and sent to the Board with the agenda for the Board meeting.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 10:08

716 - Treasurer's Annual Report

716 - Treasurer's Annual Report

At the annual meeting, the Treasurer will give the annual report stating the amount held over, received, paid out, and on hand in the general and schoolhouse funds.  This report is in written form and sent to the Board with the agenda for the Board meeting. 

The Treasurer will also furnish the Board with a sworn statement from each depository showing the balance then on deposit.

It is the responsibility of the Treasurer to submit this report to the Board annually.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 10:09

717 - Publication of Financial Reports

717 - Publication of Financial Reports

Each month the schedule of bills allowed by the Board is published in a newspaper designated as a newspaper for official publication.  Annually, the total salaries paid to employees regularly employed by the District will also be published in a newspaper designated as a newspaper for official publication.

It is the responsibility of the Board Secretary to publish these reports in a timely manner.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 10:10

718 - Audit

718 - Audit

To review the funds and accounts of the District, the Board will employ an auditor to perform an annual audit of the financial affairs of the District.  The Superintendent will use a request for proposal procedure in selecting an auditor.  The administration will cooperate with the auditors.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 10:11

719 - Insurance Program

719 - Insurance Program

The Board will maintain a comprehensive insurance program to provide adequate coverage against major types of risk, loss or damage, as well as legal liability.  The Board will purchase insurance at replacement values, when possible, after reviewing the costs and availability of such insurance.  The comprehensive insurance program is reviewed once every three (3) years.  Insurance will only be purchased through legally licensed Iowa insurance agents.

The District will assume the risk of property damage, legal liability, and dishonesty in cases in which the exposure is so small or dispersed that a loss does not significantly affect the operation of the education program or financial condition of the District.

Insurance of buildings, structures or property in the open will not generally be purchased to cover loss exposures below $5,000 unless such insurance is required by statute or contract.

The Board may retain a private organization for fixed assets management services.

Administration of the insurance program, making recommendations for additional insurance coverage, placing the insurance coverage, and loss prevention activities is the responsibility of the Superintendent.  The Superintendent is responsible for maintaining the fixed assets management system, processing claims, and maintaining loss records.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 10:12

720 - School Nutrition Program

720 - School Nutrition Program

The District will operate a school nutrition program in each attendance center.  The school nutrition program will include meals through participation in the National School Lunch Program.  Students may bring their lunches from home and purchase milk and other incidental items.

School nutrition program facilities are provided to serve students and employees when school is in session and during school-related activities.  They may also be used under the supervision of the building principals for food service to employee groups, parent-teacher meetings, civic organizations meeting for the purpose of better understanding the schools, and senior citizens in accordance with Board policy.

The school nutrition program is operated on a non-profit basis.  The revenues of the school nutrition program will be used only for the operation or improvement of such programs.  Supplies of the school nutrition program will only be used for the school nutrition program.

The Board will set, and annually review, the prices for school nutrition programs.  It is the responsibility of the Superintendent to make a recommendation regarding the prices of the school nutrition programs, in accordance with federal and state law.

It is the responsibility of the building principals to administer the program and to cooperate with the Superintendent and appropriate personnel for the proper functioning of the school nutrition program.

The District shall comply with all federal and state laws and regulations required for procurement, including the selection and evaluation of contractors.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 10:13

721 - Free or Reduced Cost Meals Eligibility

721 - Free or Reduced Cost Meals Eligibility

Students enrolled and attending school in the District, who meet United States Department of Agriculture eligibility guidelines will be provided the school nutrition program services at no cost or at a reduced cost.  The District shall make reasonable efforts to prevent the overt identification of students who are eligible for free and reduced price meals.

The District shall at least twice annually notify all families of the availability, eligibility criteria, and application procedures for free and reduced price meals in accordance with state and federal law.

It is the responsibility of the building principal to determine the eligibility of students for free or reduced price school nutrition programs, in accordance with criteria established by state and federal law.  If District personnel have knowledge of a student who is in need of free or reduced price meals, District personnel shall contact the building principal.

If a student owes money for five or more meals, the building principal may contact the student’s parent or guardian to provide information regarding the application for free or reduced price meals.  The District is encouraged to provide reimbursable meals to students who request reimbursable meals unless the student’s parent or guardian has specifically provided written direction to the District to withhold a meal from the student.

Employees will be required to pay for meals consumed.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 10:13

722 - Meal Charges

722 - Meal Charges

722

MEAL CHARGES

 

In accordance with state and federal law, the District adopts the following policy to ensure District employees, families, and students have a shared understanding of expectations regarding meal charges. The policy seeks to allow students to receive the nutrition they need to stay focused during the school day, prevent the overt identification of students with insufficient funds to pay for school meals, and maintain the financial integrity of the non-profit school nutrition program.

 

Payment of Meals

The District encourages parents and guardians to keep meal account balances current. Parents may deposit money in their family’s school lunch account at the school office or online. The District does understand that there can be extenuating circumstances and encourages the parent/guardian to contact the District to make payment arrangements should the need arise.

 

When the balance reaches $0.00 a student may no longer purchase a la carte items and can charge no more than $100.00 to this account for meals. When an account reaches this limit, a student in grades 7-12 shall not be allowed to charge further meals until the negative account balance is paid. Staff are not allowed to charge meals or have a negative balance.

 

Students who qualify for free meals shall never be denied a reimbursable meal, even if they have accrued a negative balance from previous purchases. Schools are encouraged to provide a reimbursable meal to students with outstanding meal charge debt. If an alternate meal is provided, the meal must be the same meal presented in the same manner to any student requesting an alternate meal.

 

Negative Account Balances

The District will make reasonable efforts to notify families when meal account balances are low. Additionally, the District will make reasonable efforts to collect unpaid meal charges classified as delinquent debt. The District will coordinate communications with the student’s parent or guardian to resolve the matter of unpaid charges. Parents or guardians will be notified of an outstanding negative balance once the student owes five meals or more. Parents or guardians will be notified by letter. Negative balances of more than

$100, not paid prior to the end of the semester will be turned over to the Superintendent or designee for collection. Options may include: collection agencies, small claims court, or any other legal method permitted by law.

 

Unpaid Student Meals Account

The District will establish an unpaid student meals account in a school nutrition fund. Funds from private sources and funds from the District flexibility account may be deposited into the unpaid school meals account in accordance with law. Funds deposited into this account shall be used only to pay individual student meal debt.

 

Communication of the Policy

The policy and supporting information regarding meal charges shall be provided in writing to:

  • All households at or before the start of each school year;
  • Students and families who transfer into the district, at time of transfer; and
  • All staff responsible for enforcing any aspect of the policy.

Records of how and when the policy and supporting information was communicated to households and staff will be retained.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVISED: 11/21/2022 - APPROVED: 12/19/2022

 

 

dawn.gibson.cm… Sat, 02/05/2022 - 10:15

722A Donations to Food Service Program for Application to Unpaid Meal Accounts

722A Donations to Food Service Program for Application to Unpaid Meal Accounts

722A

DONATIONS TO FOOD SERVICE PROGRAM FOR APPLICATION TO DELIQUENT ACCOUNTS

 

 

The Eddyville-Blakesburg-Fremont Community School District accepts donations for negative student meal accounts. If an individual or organization wishes to make payment for negative lunch accounts, the check should be made out to Eddyville-Blakesburg-Fremont Community School District. If the District receives a check with instructions to apply payment to a specific student(s) account, the District will follow the guidance in the instructions. All other donations will be applied to unpaid balances in the following order:

 

  1. Donations are first applied to students that have qualified for reduced lunches, first starting with the upper grades and working to the lower grades
  2. If there are funds remaining, then they are applied to paid student negative balances starting with the upper grades and working to the lower grades
  3. If there are funds remaining, then they are next applied to students that have qualified for free meals first starting with the upper grades first and working to the lower grades
  4. If a donation is made, or any funds remain from a previous donation, and there are not any student meal accounts that are negative, then funds will be held and applied monthly per the policy guidelines.

 

 

REVIEWED: 04/17/2023 – APPROVED: 05/15/2023

mary.mccrea@ro… Wed, 05/17/2023 - 15:24

723 - Student Transportation Eligibility

723 - Student Transportation Eligibility

Elementary and middle school students living more than two miles from their designated school attendance centers and high school students living more than three miles from their designated attendance centers are entitled to transportation to and from their attendance center at the expense of the District.

Transportation of students who require special education services will generally be provided as for other students, when appropriate.  Specialized transportation of a student to and from a special education instructional service is a function of that service and, therefore, an appropriate expenditure of special education instructional funds generated through the weighted funds or IDEA federal funds designated for special education purposes.

Transportation of a student to and from a special education support service is a function of that service, and shall be specified in the individualized education program (IEP) or the individualized family service plan (IFSP).  When the IEP team determines that unique transportation arrangements are required and the arrangements are specified in the IEP or IFSP, the District will provide one or more of the following transportation arrangements for instructional services and the AEA for support services:

  • Transportation from the student's residence to the location of the special education and back to the student's residence or child care placement for students below the age of six.
  • Special assistance or adaptations in getting the student to and from and on and off the vehicle, en route to and from the special education location.
  • Reimbursement of the actual costs of transportation when by mutual agreement the parents provide transportation for the student to and from the special education.

The District is not required to provide reimbursement to parents who elect to provide transportation in lieu of agency-provided transportation.

A student may be required, at the Board's discretion, to meet a school vehicle without reimbursement up to three-fourths of a mile.  The Board may require the parent to transport their children up to two miles to connect with school bus vehicles at the expense of the District when conditions deem it advisable.  It is within the discretion of the Board to determine such conditions.  Parents of students who live where transportation by bus is impracticable or unavailable may be required to furnish transportation to and from the designated attendance center at the expense of the District.  Parents, who transport their children at the expense of the District, are reimbursed at the rate per mile set by law.

Transportation arrangements made by agreement with a neighboring school district will follow the terms of the agreement.  Students who choose to attend a school in a school district other than their resident school district will provide transportation to and from the school at their own expense.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 10:17

724 - Student Transportation for Extracurricular Activities

724 - Student Transportation for Extracurricular Activities

The Board, in its discretion, may provide District transportation for extracurricular activities including, but not limited to, transporting student participants and other students to and from extracurricular events.

Students participating in extracurricular events, other than those held at District facilities, may be transported to the extracurricular event by District transportation vehicles or by another means approved by the Superintendent.  Students attending extracurricular events, other than those held at District facilities, may be transported to the extracurricular event by District transportation vehicles.

Students, who are provided transportation in District transportation vehicles for extracurricular events, will ride both to and from the event in the school vehicle unless arrangements have been made with the building principal prior to the event.  A student's parent may personally appear and request to transport the student home from a school-sponsored event in which the student traveled to the event on a District transportation vehicle.

It is the responsibility of the Superintendent to make a recommendation to the Board annually as to whether the District will provide the transportation authorized in this policy.  In making the recommendation to the Board, the Superintendent will consider the financial condition of the District, the number of students who would qualify for such transportation, and other factors the Board or Superintendent deem relevant.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 10:18

725 - Summer School Program Transportation Service

725 - Summer School Program Transportation Service

The District may use District vehicles for transportation to and from summer extracurricular activities.  The Superintendent will make a recommendation to the Board annually regarding their use.

Transportation to and from the student's attendance center for summer school instructional programs is within the discretion of the Board.  It is the responsibility of the Superintendent to make a recommendation regarding transportation of students in summer school instructional programs at the expense of the District.  In making the recommendation to the Board, the Superintendent will consider the financial condition of the District, the number of students involved in summer school programs, and other factors deemed relevant by the Board or the Superintendent.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 10:19

726 - Transportation of Non-Resident and Non-Public School Students

726 - Transportation of Non-Resident and Non-Public School Students

The Board has sole discretion to determine the method to be utilized for transporting non-resident and non-public students.  Non-resident students paying tuition may be, and resident students attending a non-public school accredited by the State Department of Education, will be transported on an established public school vehicle route as long as such transportation does not interfere with resident public students' transportation. Non-resident and non-public school students will obtain the permission of the Superintendent prior to being transported by the District.

Parents of resident students who provide transportation for their children attending a non-public school accredited by the Iowa Department of Education will be reimbursed at the established state rate.  This reimbursement is paid only if the District receives the funds from the state.  If less than the amount of funds necessary to fully reimburse parents of the non-public students is received by the District, the funds will be prorated.

The charge to the non-resident students is determined based on the students' pro rata share of the actual costs for transportation.  The parents of these students are billed for the student's share of the actual costs of transportation.  The billing is according to the schedule developed by the Superintendent.  It is the responsibility of the Superintendent to determine the amount to be charged and report it to the Board Secretary for billing.

Continued transportation of non-resident and non-public school students on a public school vehicle route will be subject to resident public school students' transportation needs.  The Superintendent will make a recommendation annually to the Board regarding the method to be used.  In making a recommendation to the Board, the Superintendent will consider the number of students to be transported, the capacity of the District vehicles, the financial condition of the District, and other factors deemed relevant by the Board or the Superintendent.

Non-resident and non-public school students are subject to the same conduct regulations as resident public students as prescribed by Board policy, and to other policies, rules or regulations developed by the District regarding transportation of students by the District.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 10:20

727 - School Bus Safety Instruction

727 - School Bus Safety Instruction

The District will conduct school bus safe riding practices instruction and emergency safety drills at least twice during the school year for students who utilize District transportation.  Each District bus vehicle will have, in addition to the regular emergency safety drill, a plan for helping those students who require special assistance to safety during an emergency. This will include, but not be limited to, students with disabilities.  District vehicle drivers are required to attend each safety drill.  Employees are responsible for instructing the proper techniques to be followed during an emergency, as well as safe riding practices.

All District personnel and designees must wear seat belts while operating District and private vehicles for District functions.  All District personnel must use the tire protective cage when inflating or deflating a tire used on District buses and tractors.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 10:21

728 - Transportation in Inclement Weather

728 - Transportation in Inclement Weather

District buses will not operate when weather conditions due to fog, rain, snow, ice or other natural elements make it unsafe to do so.  Because weather conditions may vary throughout the District and may change quickly, the best judgment possible will be used with the information available.

The final judgment as to when conditions are unsafe to operate will be made by the Superintendent.  The Superintendent will be assisted by the actual on location decisions and reports of the drivers.

Several drivers each year will be specially designated to report weather and road conditions by bus radio when requested to do so.  Other employees and students will be notified by commercial radio, local television stations, and District alerts when school is cancelled or temporarily delayed.  When school is cancelled because of weather anywhere in the school district, all schools will be closed.

When weather conditions deteriorate during the day after school has begun, cancellation notices will be announced by commercial radio, local television stations, and District alerts.  Students will be returned to their regular drop-off sites unless weather conditions prevent it.  In that case, students will be kept at or returned to school until they are picked up by the parents.

When, in the judgment of the driver, weather conditions are so poor as to present a hazard when loading or unloading students, the driver will radio the Superintendent for instructions.  If radio contact is not possible, the driver will proceed to the next stop which does not present a hazard and make telephone contact personally.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 10:22

729 - User of Video Recording on District Premises and Video and Audio Recording on District Transportation

729 - User of Video Recording on District Premises and Video and Audio Recording on District Transportation

The Board supports the District’s use of video recording on District premises and District transportation as a means to monitor and maintain a safe environment for students and employees.  Video recording may be done on school premises, including inside and/or outside school buildings; may be operated during school hours and/or during non-school hours; and may be operated on District vehicles used for transportation to and from school and District activities.  Video recordings of student and/or employee activity on District premises and/or while using District transportation may be used as evidence in a student and/or employee disciplinary proceeding.

 

Student Records

A video recording of student activity on District premises and/or while using District transportation may be a student record subject to Board policy and administrative regulations regarding confidential student records.  Only those persons with a legitimate educational purpose may view a video recording of a student on District premises and/or using District transportation.  In most instances, those individuals with a legitimate educational purpose may be the Superintendent, building principal, activities director, facilities director, transportation director, bus driver, and special education staffing team.  A video recording made during a District activity and/or in a classroom during a class may also be accessible to the sponsor of the activity and/or the teacher of the class.  A video recording made during a District-sponsored trip, such as an athletic event, may also be accessible to the sponsor or coach of the activity.  If the content of the video recording becomes the subject of a student disciplinary proceeding, it will be treated like other evidence in the proceeding.

 

Employee Records

A video recording of an employee’s activity on District premises and/or while using District transportation may be an employee record subject to Board policy and administrative regulations regarding confidential employee records.  Only those persons with a legitimate disciplinary and/or investigatory purpose may view a video recording of an employee on District premises and/or using District transportation.  In most instances, those individuals with a legitimate disciplinary and/or investigatory purpose may be the Superintendent and any other person who supervises the employee and/or is involved in investigating and/or evaluating the employee’s performance and/or conduct.

 

Notice

The District will annually provide the following notice to students and parents:

The Eddyville-Blakesburg-Fremont Community School District Board of Directors has authorized the use of video recording on District premises and video recording and audio recording on District transportation.  The video recording and audio recording will be used to monitor and record student behavior to maintain order on District premises and District transportation and to promote and maintain a safe environment.  Students and parents are hereby notified that the content of the video and audio recordings may be used in a student disciplinary investigation and/or proceeding.  The content of the video and audio recordings may be confidential student records and may be retained with other student records.  Video and audio recordings may be retained if necessary for use in a student disciplinary investigation and/or proceeding or other matter as deemed necessary by the administration.  Parents may request to review video and audio recordings of their child only if the video and audio recordings are used in a disciplinary proceeding involving their child.

The District will annually provide the following notice to employees:

The Eddyville-Blakesburg-Fremont Community School District Board of Directors has authorized the use of video recording on District premises and video recording and audio recording on District transportation.  The video recording and audio recording will be used to monitor and record employee behavior to maintain order on District premises and District transportation and to promote and maintain a safe environment.  Employees are hereby notified that the content of the video and audio recordings may be used in an employee disciplinary investigation and/or proceeding.  The content of the video and audio recordings may be confidential employee records and may be retained with other employment records.  Video and audio recordings may be retained if necessary for use in an employee disciplinary investigation and/or proceeding or other matter as deemed necessary by the administration.  Employees may request to view video and audio recordings involving them if the video and audio recordings are used in an employee disciplinary investigation and/or proceeding involving them.

The following notice will be placed on all District premises and/or District buildings equipped with video recording capability:

            This area and/or building is equipped with a video monitoring system.

The following notice will be placed on all District transportation equipped with video and audio recording capabilities:

            This vehicle and/or bus is equipped with a video monitoring system and      audio   recording equipment.

 

Review of Video and Audio Recordings

The District will review video and audio recordings randomly or when necessary as a result of an incident reported by a District employee or student.  Video and audio recordings may be recirculated for erasure after approximately thirty (15) days.

The review of video and audio recordings is limited to the individuals having a legitimate educational purpose and/or a disciplinary and/or investigatory purpose.  A written log will be kept of those individuals reviewing video and audio recordings stating the time, name of individual viewing, and the date the video and/or audio recording was viewed.

 

Video and Audio Monitoring Systems

Video recording may be used as follows: used on some District premises; used at all District buildings, at a select number of locations within each District building; used on all District buses; and/or used on other District vehicles, not including District buses.  Audio recording may be used as follows: used on all District buses and/or used on other District vehicles, not including school buses.

The determination of how video recording and audio recording will be used and the location of the video recording equipment will be made by the Superintendent in consultation with the building principals and transportation director.

 

Student and Employee Conduct

Students and employees are prohibited from tampering with the video recording and/or audio recording equipment at any location.  Students and employees found in violation of this policy will be disciplined in accordance with all applicable District disciplinary policies and rules, and will reimburse the District for the cost of any repairs or replacement necessary as a result of the tampering.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 10:23

730 - Fundraising

730 - Fundraising

Purpose of Fundraising

It is recognized that revenues, beyond that which the District can provide, may be necessary to operate some activity programs at a level desired by students, staff, and the community. In such cases it may be appropriate to allow students who participate in that activity to engage in fundraising efforts. School organizations may sponsor fundraising activities in which products and services are sold to benefit the District programs. Products may also be sold in relation to production by students as part of the educational program. All funds raised by student groups must be accounted for in accordance with District procedures. The District values the participation and support of certain fundraising activities organized and administered through organizations such as parent-teacher organizations and booster organizations. Parent-teacher organizations and booster organizations must follow Board policy on the use of the District’s name/logo and/or other likeness when fundraising.

 

Definitions

Fundraising is the selling of a product, providing a service or activity or requesting donations. District fundraising directly funds District programs.

Student organizations are groups that are sponsored by the District and approved by the Board. They are designed to provide opportunities for students to participate, on an individual or group basis, in District and public events. Student organizations are directed or supervised by District staff. Student organizations include athletics, extra-curricular activities, clubs, and classrooms or grade levels.

Charitable/Service Project fundraising shall be limited to unusual or compelling circumstances, shall be for a public purpose and not for an individual student or family, shall be of educational value to students, and must have prior Board approval.

Outside organizations are non-District funded groups such as parent-teacher organizations and booster organizations that provide supplementary support to existing District programs and activities.

Online fundraising and crowdfunding is the use of small amounts of capital from a large number of individuals to finance a project, business venture or to fundraise for a specific cause or charity where individuals donate online to a cause through a second party online service.

Public purpose is addressed in Article III, Section 31 of the Iowa Constitution which states no public money or property shall be appropriated for local or private purposes.  Public money may be spent only for the public benefit.

School activities are Board approved activities such as co-curricular and extracurricular student activities.

 

Approval of Fundraising Activities

The Board must approve all fundraising requests prior to the start of the fundraising activity. Prior to Board approval, an approved fundraising application form must be completed, submitted to the Athletic Director and Superintendent for approval, and be submitted to the Board Secretary to be submitted to the Board for review and approval.  Applicants may receive questions or requests for revisions during the process and should allow ample time for the review and approval of applications.

 

Fundraising Guidelines

All fundraisers should be for a public purpose and benefit all members of a school program or activity.  Funds raised should complement, not replace, public funding for education.

The District name, school or organization that is conducting the fundraising shall be accurately and appropriately included on all information that is used as part of the fundraising activity.

All funds accepted by the Board from fundraising activities are considered to public funds and must be used for the public purpose of supporting the educational mission of the District.

It is the responsibility of individuals working with students on fundraising to adhere to all applicable District policies. All students who participate in approved fundraising activities are expected to represent the District, District organizations, and the community in a responsible manner. There should be no door to door sales/solicitations by students for safety reasons.

Fundraising by students for events other than District-sponsored events is not allowed during the District operational hours and District-sponsored events.  Students will not be excused from class to participate in fundraising.

Student participation in fundraising is voluntary. No student will be excluded from an event or program because of non-participation by the student. No student grades will be affected by a student’s participation or lack of participation in fundraising.

No quotas will be imposed upon students involved in fundraising.  Group (class or grade) incentives are the preferred means to motivate and reward students. Incentives purchased for qualifying groups of students from public funds as part of an initiative, program or recognition (e.g., rewards, honor roll) shall be of nominal value and authorized by the school administrator.  Students will not be given gift card, gift certificates or cash as an award for fundraising.

The District discourages fundraisers that sell food. The District will allow those fundraisers that sell food and beverages if it meets state and federal guidelines as determined by the Food Service Director.

The Board strongly suggests that the option to donate, as opposed to participating in a fundraiser, be considered as an option. This option should be considered based on the nature of the fundraiser and timing of the fundraiser.

Collection boxes for District fundraising must have prior approval from the building administrator before being placed on District property. Collection boxes should only be used for non-monetary items.

Student handling of cash should be kept to a minimum. Fundraising activities should discourage giving cash to students.

Checks should be made out payable to the District or outside organization. Checks should never be made out to a District employee or individuals.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 10:25

731 - Fixed Assets Management System

731 - Fixed Assets Management System

To improve the District's oversight of fixed assets by assigning and recording them to specific facilities and programs and to provide for proof loss of fixed assets for insurance purposes, the District will establish and maintain a fixed assets management system for reporting capitalized fixed assets owned or under the jurisdiction of the District in its financial reports in accordance with generally accepted accounting principles (GAAP) as required or modified by law.

A separate fixed assets listing is prepared for fixed assets in the general fixed assets account group (GFAAG) and for the fixed assets of each proprietary and fiduciary fund. 

"Fixed assets" in the GFAAG will include school district buildings and sites, construction in progress, improvements other than buildings and sites, land and machinery and equipment.  "Fixed assets" in the proprietary funds will include school district buildings and sites, construction in progress, improvements other than buildings and sites, capitalized interest, infrastructure, land and machinery and equipment.  Fixed assets reported in the financial reports will include individual fixed assets with an historical cost equal to or greater than ($ capitalization threshold).  Fixed assets accounted for and reported in the proprietary funds are depreciated over the useful life of each fixed asset. 

The fixed assets management system is updated monthly to account for the addition/acquisition, disposal, relocation/transfers of fixed assets.  It is the responsibility of the Superintendent to count and reconcile the fixed assets listing for the general fixed assets account group and for each proprietary and fiduciary fund with the fixed assets management system on June 30 each year.

It is the responsibility of the Superintendent to develop administrative regulations implementing this policy.  It will also be the responsibility of the Superintendent to educate employees about this policy and its supporting administrative regulations.  

 

 

REVIEWED: 09/14/2020 - APPROVED 10/19/2020

 

dawn.gibson.cm… Sat, 02/05/2022 - 10:26

800 - BUILDING & BUILDING SITES

800 - BUILDING & BUILDING SITES Jen@iowaschool… Sun, 01/09/2022 - 21:54

800 - Objectives of Buildings & Sites

800 - Objectives of Buildings & Sites

It is the goal of the Board to provide sufficient District buildings and sites for the education program.  The Board will strive to provide an environment which will encourage and support learning.

In providing this environment the District buildings and sites will accommodate the organizational and instructional patterns that support the education program.  The Board has final authority to determine what is necessary to meet the needs of the education program.

It is the responsibility of the Superintendent to oversee the day-to-day operations of the District buildings and sites and to notify the Board of areas in need of improvement.  The Superintendent will be responsible for organizing and coordinating the efforts of the various individuals and groups to best achieve the established educational objectives of the building program by making recommendations to the Board.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:06

801 - Buildings and Sites Long Range Planning

801 - Buildings and Sites Long Range Planning

As part of the Board's long range plan for the District's education program, the Board will include the buildings and sites needs for the education program.  The long-term needs for building and will be discussed and determined by the Board.

It is the responsibility of the Superintendent to provide information including, but not limited to, enrollment projections and education program requirements to the Board.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:07

802 - Buildings and Sites Surveys

802 - Buildings and Sites Surveys

The Board may engage the services of consultants or other personnel to study the needs of the District's buildings and sites in providing the education program.  The results of these services will be considered in planning the education program and in making decisions about the improvement and acquisition of additional buildings and sites.

It is the responsibility of the Superintendent to make a recommendation to the Board regarding the need for such services and who should perform such services for the Board.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:08

803 - Educational Specifications for Buildings and Sites

803 - Educational Specifications for Buildings and Sites

Buildings and sites considered for purchase or construction by the Board or currently owned by the District and used for the education program must meet, or upon improvement be able to meet, the specifications set by the Board.  The Board will make this determination.

Prior to remodeling or other construction of buildings and sites, the Board may appoint a committee of consultants, employees, citizens or others to assist the Board in developing the specifications for the new or improved buildings and sites.  These specifications will be consistent with the education program, and they will provide the architect with the information necessary to determine what is expected from the facility. 

It is within the discretion of the Board to determine whether a committee is appointed.

The education specifications will include, but not be limited to, the financial resources available for the project, the definition and character of classrooms, the functional use to be made of the rooms, description of specialized needs, and other pertinent information as the Board deems necessary.

It is the responsibility of the Superintendent to make a recommendation to the Board regarding the specifications of buildings and sites.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:08

804 - Site Acquisition

804 - Site Acquisition

Sites acquired by the Board will meet or, upon improvement, be able to meet the specifications set out by the Board prior to using the site for the education program.  The Board may meet in closed session to discuss potential purchases of sites.

It is the responsibility of the Superintendent to assist the Board and to make recommendations concerning the acquisition of sites.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:09

805 - Award of Construction Contracts

805 - Award of Construction Contracts

The Board supports economic development in Iowa, particularly in the school district community.  Purchases by the District will be made in Iowa for Iowa goods and services from locally-owned businesses located within the District or from Iowa-based companies which offer goods or services if the cost and other considerations are relatively equal and they meet the required specifications.

Public, competitive sealed bids are required for construction projects, including renovation and repair, with a cost exceeding the statutory minimums required by law.  The public, competitive sealed bid requirement is waived in the case of emergency repairs when the repairs are necessary to prevent the closing of a school.  The Area Education Agency administrator will certify that the emergency repairs are necessary to prevent the closing of a school.  The Superintendent will comply with the competitive quotation process for those projects subject to the competitive quotation law.  The Superintendent will determine the process for obtaining quotations for projects below the competitive quotation limit.  The Superintendent will recommend to the Board a quotation for the project for approval subject to the legal requirements governing the award of contracts based upon quotations.

The award of construction contracts will, generally, be made to the lowest responsive, responsible bid or quotation.  The Board, in its discretion, after considering factors relating to the construction, including, but not limited to, the cost of the construction, availability of service and/or repair, completion date, and any other factors deemed relevant by the Board, may choose a bid or quotation other than the lowest bid or quotation.  The Board will have the right to reject any or all bids or quotations, or any part thereof, to waive informalities, and to enter into the contract or contracts deemed to be in the best interests of the District.

It is the responsibility of the Superintendent to make a recommendation to the Board regarding which bid or quotation to accept and the reason for the Superintendent’s recommendation.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:09

806 - Financing Sites and Construction

806 - Financing Sites and Construction

The Board will, as needed, use any means of financing construction and site purchases provided for under law.  The Board may also use money received from gifts, donations, and bequests and money derived from the sale of District buildings and/or sites.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:10

807 - Maintenance Schedule

807 - Maintenance Schedule

The District buildings and sites, including the grounds, buildings, and equipment, will be kept clean and in good repair.  Employees should notify the building principal when something is in need of repair or removal, including graffiti.

It is the responsibility of the Superintendent, in cooperation with administration, faculty, and maintenance personnel, to maintain District buildings and sites.  As part of this responsibility, a maintenance schedule is created and adhered to in compliance with this policy.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:10

808 - Requests for Improvements

808 - Requests for Improvements

Generally, except for emergency situations, requests for improvements or repairs will be made to the Superintendent by building principals and the head custodian.  Requirements for requests outlined in the maintenance schedule will be followed.

The Superintendent may approve minor improvements, not exceeding a cost of $5,000.  The Board must approve improvements exceeding $5,000.  Routine maintenance and repairs outlined in the maintenance schedule will be followed.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:11

809 - Emergency Repairs

809 - Emergency Repairs

In the event of an emergency requiring repairs in excess of the statutory minimums required by law, to a District facility are necessary to correct or control the situation and to prevent the closing of school, the provisions relating to bidding will not apply.

It is the responsibility of the Superintendent to obtain certification from the Area Education Agency administrator stating such repairs were necessary to prevent the closing of school.

It is the responsibility of the Superintendent to notify the Board as soon as possible considering the circumstances of the emergency.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:11

810 - Buildings and Sites Adaptation for Persons with Disabilities

810 - Buildings and Sites Adaptation for Persons with Disabilities

The Board recognizes the need for access to its buildings and sites by persons with disabilities.  District buildings and sites currently in use will be altered to be accessible to persons with disabilities unless the alteration would cause an undue hardship for the District.  Renovated and new buildings and sites will be accessible to persons with disabilities.

It is the responsibility of the Superintendent, upon Board approval, to take the necessary action to ensure District buildings and sites are accessible to persons with disabilities.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:12

811 - Vandalism

811 - Vandalism

Everyone will treat District buildings and site and property with respect for the benefit of the education program.  Users of District property will treat it with care.  Employees discovering vandalism should report it to the building principal as soon as possible.

Persons suspected, found or proven to have destroyed or otherwise harmed District property may be subject to discipline by the District.  If the person is under the jurisdiction of the District, they may be reported to local law enforcement officials.  Persons who are not under the jurisdiction of the District and who are suspected, found or proven to have destroyed or otherwise harmed District property will be reported to the local law enforcement authorities.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:13

812 - Energy Conservation

812 - Energy Conservation

In concert with the Board's goal to utilize public funds in an effective and efficient manner, employees and students will practice energy conservation methods when utilizing the District's buildings and sites.  These methods include, but are not limited to, turning off lights and equipment when not in use, appropriately regulating the temperature of the facility, particularly when it is not in use, and keeping windows and doors properly closed or open, depending upon weather conditions.

It is the responsibility of the Superintendent to develop energy conservation guidelines for employees and students.  Employees and students will abide by these guidelines.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:13

813 - Disposition of Equipment

813 - Disposition of Equipment

District property, such as equipment, furnishings or supplies or any other property that is not real property (hereinafter equipment), will be disposed of when it is determined to be of no further use to the District.  It will be the objective of the District in disposing of the equipment to achieve the best available price or most economical disposal.

Equipment having a value of less than $5,000 will be disposed of by the Superintendent or designee at the best price possible.  The sale of equipment disposed of in this manner will be published in a newspaper of general circulation.  The publication of a sale will be published with at least one insertion each week for two consecutive weeks.  Any other disposition will be published by at least one insertion.

A public hearing will be held regarding the disposal of equipment with a value of $5,000 or more prior to the Board’s final decision.  The Board will adopt a resolution announcing the proposed disposal and will publish notice of the time and place of the public hearing.  A description of the property will be in the resolution.  Notice of the public hearing will be published at least once, but not less than ten (10) days and not more than twenty (20) days prior to the hearing date.  Upon completion of the public hearing, the Board may make a final determination on the proposal contained in the resolution.

It is the responsibility of the Superintendent to make a recommendation to the Board regarding the method for disposing of equipment of no further use to the District.

Proceeds from the sale or disposition of equipment will be deposited into the fund which was used to account for the acquisition of the equipment.  If the District is unable to determine which fund was used to account for the acquisition of the equipment or if the fund no longer exists in the District, the proceeds from the sale or disposition of equipment will be placed in the general fund.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:14

814 - Lease, Sale or Disposal of District Buildings and Sites

814 - Lease, Sale or Disposal of District Buildings and Sites

The Board will make decisions regarding the lease, sale or disposal of District real property.  In making its decision the Board will consider the needs of the education program and the efficient use of public funds.

Prior to the Board’s final decision regarding real property, a public hearing will be held.  The Board will adopt a resolution announcing the proposed sale which will contain notice of the time and place of the public hearing and the description of the property or locally known address.  Notice of the time and place of the public hearing will be published at least once, but not less than ten (10) days and not more than twenty (20) days, prior to the hearing date.  Upon completion of the public hearing, the Board may dispose of the property.

If the real property contains less than two acres, is located outside of a city, is not adjacent to a city, and was previously used as a schoolhouse site, the property may revert to the owner of the tract from whom the property was taken following the procedures set forth in Iowa law.

In the case of the demolition of a District facility or structure, the Board will follow all applicable laws regarding competitive bidding for the demolition project.

The Superintendent is responsible for coordinating the action necessary for the Board to accomplish the lease, sale or disposal of District real property, including student-constructed buildings.  It is the responsibility of the Superintendent to make a recommendation to the Board regarding the use of District real property not being utilized for the education program.

Proceeds from the disposition of real property will be deposited into the fund which was used to account for the acquisition of the property. If the District is unable to determine which fund was used to account for the acquisition of the property or if the fund no longer exists in the District, the proceeds from the sale or disposal of real property will be placed in the physical plant and equipment levy fund.  Proceeds from the lease of real property will be placed in the general fund.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:14

815 - Facilities Inspection

815 - Facilities Inspection

A program for annual inspection, in addition to those conducted by authorized agencies, of the equipment, facilities, and grounds will be conducted as part of the maintenance schedule for District buildings and sites.  The results of these inspections will be reported to the Board at its annual meeting.  Further, the Board may conduct its own inspection of the District buildings and sites annually.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:15

816 - Warning System and Emergency Plans

816 - Warning System and Emergency Plans

The District will maintain a warning system designed to inform students, employees, and visitors in District facilities of an emergency.  This system is maintained on a regular basis under the maintenance plan for District buildings and sites. 

Students are informed of this system according to Board policy.  Each classroom and office will have a plan for helping those in need of assistance to safety during an emergency.  This will include, but not be limited to, students and employees with disabilities.

Licensed employees are responsible for instructing students on the proper techniques to be followed during an emergency.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:15

817 - Bomb Threats

817 - Bomb Threats

As soon as a bomb threat is reported to the administration, the District facility should be cleared immediately.  A thorough search will be made by the appropriate District or law enforcement officials.  Employees and students will remain outside the District facility until it is determined that danger no longer exists.

It is the responsibility of the Superintendent to file a report or keep a report of each incident for District records.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:16

818 - Asbestos Containing Material

818 - Asbestos Containing Material

The Board will implement the rules of the Asbestos Hazard Emergency Response Act (AHERA) and provide the necessary funding to implement the response actions as required.  The Board will appoint a designated person as required as well as provide required training for maintenance and custodial works.  Each District building will maintain a copy of the District’s asbestos management plan.

Friable and non-friable asbestos containing materials will be maintained in good condition and appropriate precautions will be followed when the material is disturbed.  If there is a need to replace asbestos, it will be replaced with non-asbestos containing materials.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Mon, 02/07/2022 - 09:16

900 - COMMUNITY RELATIONS

900 - COMMUNITY RELATIONS Jen@iowaschool… Sun, 01/09/2022 - 21:55

900 - Principles and Objectives for Community Relations

900 - Principles and Objectives for Community Relations

Successful education programs require the support of the school district community.   The Board recognizes this support is dependent on the school district community's understanding of participation in the efforts, goals, problems, and programs of the District.  In striving to obtain the support of the school district community, the Board will:

  • Provide access to District records;
  • Inform the school district community of the District's goals, objectives, achievements, and needs;
  • Invite the input of the school district community; and,
  • Encourage cooperation between the District and the school district community as well as with agencies and organizations to best serve the welfare of its students.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:08

901 - Public Examination of School District Records

901 - Public Examination of School District Records

Public records of the District may be viewed by the public during the regular business hours of the administration offices of the District.  These hours are normally 8:00 a.m. to 4:00 p.m. Monday through Friday, except for holidays and recesses.

Persons wishing to view the District's public records will contact the Board Secretary and make arrangements for the viewing.  The Board Secretary will make arrangements for viewing the records as soon as practicable, depending on the nature of the request.

Persons may request copies of public records in writing, including electronically.  Persons wanting copies may be assessed a fee for the copy.  The District may require pre-payment of the costs prior to copying and providing the copies.  Persons wanting a compilation of information may be assessed a fee for the time to compile the requested information.  Printing of materials for the public at the expense of the District will only occur when the event is sponsored by the District.

It is the responsibility of the Board Secretary to maintain accurate and current records of the District.  It is the responsibility of the Board Secretary to respond in a timely manner to requests for viewing and receiving public records of the District.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:10

902 - News Media Relations

902 - News Media Relations

The Board recognizes the value of and supports open, fair, and honest communication with the news media.  The Board will maintain a cooperative relationship with the news media.  As part of this cooperative relationship, the Board and the media will develop a means for sharing information while respecting each party's limitations.

Members of the news media are encouraged and welcome to attend open Board meetings.  The Board President is the spokesperson for the Board and the Superintendent is the spokesperson for the District.  It is the responsibility of Superintendent, in consultation with the Board President to respond to inquiries from the news media about the District.

Members of the news media seeking information about the District will direct their inquiries to the Superintendent.  The Superintendent will accurately and objectively provide the facts and Board positions in response to inquiries from the news media about the District.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:11

903 - News Conferences and Interviews

903 - News Conferences and Interviews

The Board President on behalf of the Board and the Superintendent on behalf of the District may hold a news conference or respond to a request for an interview with the news media.  It is the responsibility of the Board President and the Superintendent to keep the Board apprised of news conferences and interviews.

News conferences and interviews planned or pre-arranged for District activities will include a representative of the Board and the Superintendent.  News conferences for issues requiring an immediate response may be held by the Superintendent.  It is within the discretion of the Superintendent to determine whether a news conference or interview is held to provide an immediate response to an issue.

District personnel will refer interview requests and information requests from the news media to the Superintendent.  District personnel may be interviewed or provide information about District matters only after receiving permission from the Superintendent or the Superintendent’s designee.  It will be within the discretion of the Superintendent to allow the news media to interview and to receive information from District personnel.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:12

904 - News Releases

904 - News Releases

The Superintendent, in consultation with the Board President when appropriate, will determine when a news release about internal District and Board matters will be issued.  In making this determination, the Superintendent will strive to keep the media and the school district community accurately and objectively informed.  Further, the Superintendent will strive to create and maintain a positive image for the District.  It is the responsibility of the Superintendent to approve news releases originating within the District prior to their release.

News releases will be prepared and disseminated to news media in the school district community.  Questions about news releases will be directed to the Superintendent.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:13

905 - Live Broadcast or Video Recording

905 - Live Broadcast or Video Recording

Individuals may broadcast or video record District events, including open Board meetings, as long as it does not interfere with or disrupt the District event and it does not create an undue burden in adapting the buildings and sites to accommodate the request.

It is within the discretion of the Superintendent to determine whether the request is unduly burdensome and whether the broadcast or video recording will interfere with or disrupt the District event.

Video recording of classroom activities will be allowed at the discretion of the Superintendent.  Parents will be notified prior to video recording of classroom activities.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:13

906 - District-Community Groups

906 - District-Community Groups

The Board values the participation and the support of District-community groups, including, but not limited to, booster clubs and parent-teacher organizations, which strive for the betterment of the District and the education program.  The Board will work closely with these groups.

Prior to any purchase of, or fund raising for, the purchase of goods or services for the District, the group will confer with the Superintendent to assist the group in purchasing goods or services to meet the District's needs.

Funds raised by these groups for the District may be kept as part of the accounts of the District.

It is the responsibility of the building principal and/or activities director to be the liaison with the District-community groups affiliated with the building principal's attendance center.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:14

907 - Community Resource Persons and Volunteers

907 - Community Resource Persons and Volunteers

The Board recognizes the valuable resource it has in the members of the school district community.  District administrators may ask members of the community to make presentations to the students and/or to assist employees in duties other than teaching when volunteering would be appropriate considering the needs of the educational program.  The volunteer may be asked to agree to an appropriate background check as a condition of serving as a volunteer.  The District may officially recognize the contributions made by volunteers.

Recruitment, training, utilization, and the maintenance of records for the purposes of insurance coverage and/or recognition of District volunteers is the responsibility of the Superintendent.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:15

908 - Visitors to District Buildings and Sites

908 - Visitors to District Buildings and Sites

The Board welcomes the interest of parents and other members of the school district community and invites them to visit the school buildings and sites.  Visitors, which include persons other than employees or students, must notify the principal of their presence in the facility upon arrival.  Visitors who do not notify the principal of their presence may be considered trespassers.

Persons who wish to visit a classroom while school is in session are asked to notify the principal and obtain approval from the principal prior to the visit so appropriate arrangements can be made and so class disruption can be minimized.  Teachers and other employees will not take time from their duties to discuss matters with visitors.

Visitors will conduct themselves in a manner fitting to their age level and maturity and with mutual respect and consideration for the rights of others while attending school events.  Visitors failing to conduct themselves accordingly may be asked to leave the premises.  Children who wish to visit school must be accompanied by a parent or responsible adult.

It is the responsibility of employees to report inappropriate conduct.  It shall be the responsibility of the Superintendent and principals to take the action necessary to cease the inappropriate conduct.  If the Superintendent or principal is not available, a District employee shall act to cease the inappropriate conduct.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:16

909 - Public Conduct on District Premises

909 - Public Conduct on District Premises

District sponsored or approved activities are an important part of the District program and offer students the opportunity to participate in a variety of activities not offered during the regular school day.  District sponsored or approved activities are provided for the enjoyment and opportunity for involvement they afford the students.

The Board expects that students, employees, and visitors will treat each other with respect, engage in responsible behavior, exercise self-discipline and model fairness, equity, and respect.  Individuals violating this policy will be subject to discipline. Students will be disciplined consistent with the student conduct policies and the law.  Employees will be disciplined with employee discipline policies and laws.  Others will be subject to discipline according to this policy.

Individuals are permitted to attend District sponsored or approved activities or visit school premises only as guests of the District, and, accordingly as a condition of such permission, they must comply with the District’s rules and policies.  Individuals will not be allowed to interfere with or disrupt the enjoyment of the students participating, other spectators or with the performance of students, employees, and officials supervising the District sponsored or approved activity.  Visitors, like the student participants, are expected to display mature, responsible behavior and sportsmanship.  The failure of individuals to do so is not only disruptive but embarrassing to the students, the District, and the entire community.

To protect the rights of students to participate in the education program or activities without fear of interference or disruption and to permit District officials, employees, and activity sponsors and officials to perform their duties without interference or disruption, the following provisions are in effect:

  • Abusive, verbal or physical conduct of individuals directed at students, District officials, employees, officials, and activity sponsors of sponsored or approved activities or at other individuals will not be tolerated.
  • Verbal or physical conduct of individuals that interferes with the performance of students, District officials, employees, officials, and activity sponsors of sponsored or approved activities will not be tolerated.
  • The use of vulgar, obscene or demeaning expression directed at students, District officials, employees, officials, and activity sponsors participating in a sponsored or approved activity or at other spectators will not be tolerated.

If an individual at a District sponsored or approved activity becomes physically or verbally abusive, uses vulgar, obscene or demeaning expression or in any way interrupts an activity, the individual may be removed from the event by the individual in charge of the event and may be excluded from District premises by the Superintendent.  Law enforcement may be contacted for assistance.

If an individual has been excluded from District premises by the Superintendent, the individual will receive a written notice of exclusion.  The notice will advise the individual of the District’s right to exclude the individual from District activities and events and the duration of the exclusion.  If the individual disobeys the notice of exclusion, the individual will be asked to leave and will be advised that the individual’s failure to leave may result in law enforcement authorities being contacted to remove the individual and may result in prosecution.  The District may obtain a court order for permanent exclusion of the individual from future school sponsored or approved activities.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:17

910 - Distribution or Display of Materials

910 - Distribution or Display of Materials

The Board recognizes that students, employees, parents or citizens may want to distribute or display materials on District property that are non-curricular.  Non-curricular materials to be distributed or displayed must be approved by the building principal and meet certain standards prior to their distribution.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:18

911 - Advertising and Promotion

911 - Advertising and Promotion

The use of students’ names and/or likenesses, employees’ names and/or likenesses, the District name and/or likeness, and/or the District’s buildings and sites for advertising and promoting products and/or services of entities and organizations operating for a profit is prohibited unless prior approval has been obtained from the Board.  Nonprofit entities and organizations may be allowed to use students’ names and/or likenesses, employees’ names and/or likenesses, the District’s name and/or likeness, and/or District buildings and sites if the purpose is educationally related, it is permitted under the law, and prior approval has been obtained from the Board in accordance with Board policies and procedures and the law.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:19

912 - Public Performance by Students

912 - Public Performance by Students

The Board recognizes that worthy and appropriate educational values accrue from student participation in civic and community affairs.  The Board encourages the use of students for public performances, provided such performances contribute to the educational processes and objectives of the District and provided they do not unduly interfere with the students’ program.

The following guidelines apply:

            1.         All performances shall be approved by the immediate building administrator.

            2.         The extended use of one particular group should be discouraged.

            3.         Extensive travel by any one group should be discouraged.

            4.         Student groups below the senior high school level should engage in public activities on a very limited scale only.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:20

913 - Participation in Fund Raising Activities

913 - Participation in Fund Raising Activities

Students may participate in fund raising activities in the District.  The administration shall determine the nature and extent of such activities.  The Board encourages service type fundraisers.  All fundraisers for District programs or District sponsored programs shall be reviewed and approved by the Board.  Sale type activities should be limited so as not to become a burden to the community.  It is highly recommended that student organizations should be limited to one major sale type fundraiser per school year.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:21

914 - Motorized Vehicles on District Property

914 - Motorized Vehicles on District Property

It shall be the policy of the District to not allow motorized vehicles on District grounds except for the following reasons:

            1.         District sponsored events where parking in designated areas is approved, such as football games, basketball games, contests, etc.

            2.         Vehicles for regular District and general grounds work approved by the Superintendent or Board.

            3.         Other events when approved in advance by the Superintendent or designee for such usage.

Any motorized vehicle owner that ignores this policy will be subject to arrest for public trespassing.  The Board will prosecute owners of such vehicles.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:22

915 - Community Use of District Facilities and Equipment

915 - Community Use of District Facilities and Equipment

District facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community or recreational activities.  "Entities" will include organizations, groups, individuals, and their agents.  Such use will be permitted only when the use does not interfere with or disrupt the education program or a District-related activity, the use is consistent with state law, and will end no later than 11:00 p.m.  It is within the discretion of the Board to allow for-profit entities to use District facilities and equipment.  The Board reserves the right to deny use of the facilities and equipment to an entity.  It is within the discretion of the Superintendent to allow use of District facilities and equipment on Sundays provided that no such use shall commence prior to 1:00 p.m.

Entities that wish to use District facilities or equipment must apply at the Superintendent’s office.  It is the responsibility of the Board Secretary or Superintendent to determine whether the District facility or equipment requested is available and whether the application for use meets Board policy and administrative regulations.  It is the responsibility of the Superintendent and Board Secretary to provide application forms, obtain proof of insurance, and complete an agreement for use of District facilities and equipment. 

Use of District facilities and equipment by entities will be supervised by a District employee unless special prior arrangements are made with the Superintendent.  The District employee will not accept a fee from the entity using District facilities and equipment.  If appropriate, the District employee may be paid by the District.  The District may recoup the cost of paying the employee by charging a fee to the entity. 

Entities that use District buildings or sites must leave the building or site in the same condition it was in prior to its use.  Entities that use District equipment must return the equipment in the same working condition it was in prior to its use.  Inappropriate use of District facilities, sites or equipment may result in additional fees charged to, and/or the inability of the entity to use school district facilities, sites or equipment in the future.   

The Board may allow entities, such as the Boy and Girl Scouts and 4-H, to use the District facilities and equipment without charge for non-fund raising activities.  While such entities may use District facilities and equipment without charge, they may be required to pay a custodial fee. 

It is the responsibility of the Superintendent to develop a fee schedule for the Board's approval and to develop administrative regulations regarding this policy.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:23

916 - Tobacco and Nicotine Products-Free Environment

916 - Tobacco and Nicotine Products-Free Environment

The use of tobacco and nicotine products; including, but not limited to, cigarettes, nicotine chew, snus, dissolvables, electronic cigarettes, any electronic or other devices that can be used to deliver nicotine to the person inhaling from the device, any other look-alike products in which the original product would include tobacco and/or nicotine and/or other nicotine products that are not approved by the Federal Drug Administration for tobacco cessation; on District property; including in District buildings, on District grounds, in District transportation vehicles or at any District activity; is prohibited. 

This policy extends to all students, employees, volunteers, and visitors.  This policy applies at all times, including during District-sponsored events and during non-District-sponsored events.

Persons violating this policy shall be asked to cease using the tobacco and/or nicotine product, properly dispose of the tobacco and/or nicotine product and refrain from using tobacco and/or nicotine products in the future.  Persons failing to abide by this request shall be required to leave the District premises immediately.

It shall be the responsibility of all District personnel, and specifically District administrators, to enforce this policy.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

 

dawn.gibson.cm… Sat, 02/05/2022 - 09:24

Non-Discrimination Policy Statement

Non-Discrimination Policy Statement

The Eddyville Blakesburg Fremont Community School District offers career and technical programs in the following service areas:

  •     Agricultural Education
  •     Business Education
  •     Family and Consumer Sciences Education
  •     Industrial Education

It is the policy of the Eddyville-Blakesburg-Fremont Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices.  There is a grievance procedure for processing complaints of discrimination.  If you have questions or a grievance related to this policy please contact the district’s Equity Coordinator, April Glosser.

april.glosser@rocketsk12.org

_____________________________________________________________________________________

The Eddyville Blakesburg Fremont Community School District offers career and technical programs in the following areas of study: (Course Offering Plan.pdf) It is the policy of the Eddyville Blakesburg Fremont Community School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact the district's Equity Coordinator: April Glosser, april.glosser@rocketsk12.org, 222 Walnut St., Eddyville, Iowa 52553, (641)969-4226. For further guidance, visit the lowa Department of Education website Equity Guidance.

 

Jen@iowaschool… Wed, 06/22/2022 - 14:04

Wellness

Wellness Jen@iowaschool… Wed, 06/22/2022 - 14:07