712 - Purchasing-Bidding

The Board supports economic development in Iowa.  Purchases by the District will be made in Iowa for Iowa goods and services from a locally-owned business located within the District or from an Iowa-based company which offers these goods or services if the cost and other considerations are relatively equal and they meet the required specifications.

All Projects

It shall be the responsibility of the Superintendent to approve purchases, except those authorized by or requiring direct Board action.  The Superintendent shall have the authority to authorize purchases without competitive proposals for goods and services costing under $25,000 without prior Board approval.  For all purchases for goods and services costing more than $25,000, the Superintendent shall seek, at minimum, competitive quotations and shall submit all quotations to the Board for its review.

The Superintendent may coordinate and combine purchases with other governmental bodies to take advantage of volume price breaks. Joint purchases with other political subdivisions will be considered in the purchase of equipment, accessories or attachments with an estimated cost of $50,000 or more.

Public Improvement Projects

For public improvement projects where the estimated cost of the public improvement is less than the competitive quotation threshold under Iowa law, the Superintendent shall obtain quotes. Upon receipt of quotes, the Superintendent shall review and approve the quote that is in the district’s best interest.

The district will follow applicable Iowa law regarding obtaining competitive quotations and competitive bids for public improvement projects.

The Board and the Superintendent shall have the right to reject any or all quotations or bids, or any part thereof, and to seek additional quotations or bids.  The Board will enter into such contract or contracts as the Board deems in the best interests of the District.

The procurement of all supplies, equipment, and services shall be initiated by the issuance of an official purchase order signed by the Superintendent or by an authorized staff member.  Only those supplies, equipment, and services procured by formal contract shall be exempt.

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019

REVIEWED: 12/16/2024

REVISED: 03/24/2025 – APPROVED: 04/21/2025