Eddyville-Blakesburg-Fremont Community School District

Board of Directors

Regular Board Meeting

Monday, July 15, 2024, at 6:00 PM

District Office, 222 Walnut Street, Eddyville

Regular Board Meeting

1. Roll Call and Determination of Quorum
2. Public Forum
3. Presentation -ability to finance projects through SAVE, Voted PPEL, and General Obligation (GO) Bonds.  Travis Squires
4. Correspondence
5. Approve Agenda
6. Reports
   
   1. Superintendent’s Report 
   2. Secondary Principal's Report 
   3. Director of Special Services' Report 
   4. Childcare Report
7. Consent Items
   
   1. Minutes
      
      1. June 17, 2024 Minutes
      2. June 25, 2024 Minutes
   2. Financial Reports
      
      1. Account Balances as of June 30, 2024 
      2. Bills List July 2024  
   3. School Board Policies:
      
      1. Technology and Instructional Materials - 631
      2. School Library - 632
      3. Appropriate Use of District Technology, Network Systems, and Internet Access - 633
      4. Implementation of Technology Protection Measures Regarding the Use of the District’s Technology, Network Systems, and Internet Access - 634
      5. First Reading of new policy: Employee Travel Compensation - 431
      6. Second Reading of Stock Epinephrine Auto-Injector Supply for Anaphylaxis - 555B
      7. Second Reading of Revised Personally Identifiable Information and Protected Personally Identifiable Information Requirements Applicable to all Federal & State Awards -712C 
      8. Second Reading of revised policies to include April Glosser, Equity Coordinator
         1. Equal Opportunity and Non-Discrimination -105
         2. Annual Notice of Non-Discrimination - 109
         3. Continuous Notice of Non-Discrimination - 110
   4. Contracts & Agreements   
8. Personnel
   
   1. Hires 
   2. Resignations 
9. Action Items
   
   1. Resident Student Attendance Center Transfer Requests
   2. 2024-2025 Fees
   3. 2024-2025 EBF Staff Handbooks- going from one to two separate handbooks
      
      1. Classified  - changes
      2. Certified - changes
      3. Explore Academy
10. Discussion Items
    
    1. Capital Projects
    2. Open Enrollment
    3. Open Positions 
11. Closed Session - per Iowa Code Section 21.5{1}(i) Superintendent Evaluation (Roll Call vote)    
12. Adjourn

Eddyville-Blakesburg-Fremont Community School District

Board of Directors

Public Hearing

Regular Board Meeting

Monday, August 19, 2024, at 6:00 PM

District Office, 222 Walnut Street, Eddyville

All meetings are Zoomed, click on this link for information BOARD MEETING AGENDAS | Policy Services (iowaschoolfinance.com)

 

Regular Board Meeting

1. Roll Call and Determination of Quorum
2. Public Forum
3. Presentation - Curt Johnston, EBF Activities Director
4. Correspondence
5. Approve Agenda
6. Reports
   
   1. Superintendent’s Report  
   2. Curriculum Director’s Report
   3. Secondary Principal's Report
   4. Elementary Principal’s Report
   5. Director of Special Services' Report
   6. Other Directors
      
      1. Daycare Report
      2. Maintenance Report 
      3. Nutrition Report
7. Consent Items
   
   1. Minutes
      
      1. July 15, 2024 Minutes
   2. Financial Reports
      
      1. Account Balances as of July 31, 2024
      2. Bills List August 2024 
   3. School Board Policies
      
      1. Use of Information Resources - 635
      2. Class Size - Class Grouping - 636
      3. School Ceremonies and Observances - 637
      4. Student Production of Materials and Services - 638
      5. Second Reading: Employee Travel Compensation - 431
   4. Contracts & Agreements  
8. Personnel
   
   1. Hires
   2. Resignations
9. Action Items
   
   1. FY25-01 Resolution Final ESSER Distribution
   2. Hamilton Produce Company Contract -tabled at July 15th meeting
   3. 2024-25 EBF Elementary Handbook
   4. 2024-25 Preschool Handbook
   5. 2024-25 Jr/Sr High Handbook
   6. Set Public Hearing to borrow SAVE fund
   7. Jr-Sr High Furniture purchase
10. Discussion Items
    
    1. Capital Projects
       
       1. 2 Air Conditioned Used Buses - $80,000 per bus
    2. Instructional Support Levy
    3. Emergency Operation Plan
    4. Next Regular Board Meeting is September 16, 2024
    5. Open Enrollments
    6. Open Positions 
11. Closed Session - per Iowa Code Section 21.5{1}(i) Superintendent Evaluation (Roll Call vote)
12. Adjourn

 

Eddyville-Blakesburg-Fremont Community School District

Board of Directors

Regular Board Meeting

Monday, September 16, 2024 at 6:00 PM

District Office, 222 Walnut Street, Eddyville

 

Regular Board Meeting

1. Roll Call and Determination of Quorum
2. Public Forum
3. Correspondence
4. Approve Agenda
5. Reports
   
   1. Superintendent’s Report  
   2. Curriculum Director’s Report
   3. Secondary Principal's Report
   4. Elementary Principal’s Report
   5. Director of Special Services' Report
   6. Other Directors
      
      1. Daycare Report
      2. Nutrition Report
6. Consent Items
   
   1. Minutes
      
      1. August 19, 2024 Minutes
   2. Financial Reports
      
      1. Account Balances as of August 31, 2024
      2. Bills List September 2024 
   3. School Board Policies
      
      1. Student Field Trips and Excursions - 639
      2. Student Guidance and Counseling Program - 640
      3. Suicide Prevention & Childhood Experiences & Strategies Training - 641
      4. Depository of Funds - 700
   4. Contracts & Agreements  
7. Personnel
   
   1. Hires
   2. Resignations
8. Action Items
   
   1. Instructional Support Levy
      
      1. Resolution to Continue Participation in the Instructional Support Program
      2. Set public hearing for October 21, 2024 (Roll Call)
   2. SBRC Request for Supplemental Allowable Growth
      
      1. Special Education deficit of $474,559.58 (Roll Call)
   3. FFA Request permission to attend the National Convention in Indianapolis, IN
      
      1. October 22nd to October 26th (Board Policy 5.42 “unusual travel”)
      2. Requesting use of two school suburbans
   4. 2024-2025 Fundraisers
   5. 2024-2025 Hard Surface Plan
   6. Student Eligibility - follow Ottumwa Board’s recommendation
9. Discussion Items
   
   1. Capital Projects
   2. Set date for work session
   3. Next Regular Board Meeting is October 21, 2024
   4. Salary Schedule - Negotiations, need dates available for October & November
   5. Open Enrollments
   6. Open Positions  
10. Adjourn

 

Eddyville-Blakesburg-Fremont Community School District

Board of Directors

Work Session

Monday, October 7, 2024 at 6:00 PM

District Office, 222 Walnut Street, Eddyville

 

All meetings are Zoomed, click on this link for information BOARD MEETING AGENDAS | Policy Services (iowaschoolfinance.com)

 

 

Board Work Session

1. Call to Order
2. Work Session
   
   1. Capital Projects
      
      1. SAVE Project
      2. Future projects
   2. Nutrition Fund
   3. Daycare Fund
   4. IASB Convention - Nov 20th to Nov 22nd
   5. Fundraising - Board Policy 730
   6. Board Reports
3. Adjourn

 

 

Eddyville-Blakesburg-Fremont Community School District

Board of Directors

Public Hearing

Regular Board Meeting

Monday, October 21, 2024 at 6:00 PM

District Office, 222 Walnut Street, Eddyville

 

All meetings are Zoomed, click on this link for information BOARD MEETING AGENDAS | Policy Services (iowaschoolfinance.com)

 

Regular Board Meeting

1. Roll Call and Determination of Quorum
2. Public Hearing - Instruction Support Levy
3. Public Forum
4. Correspondence
5. Approve Agenda
6. Reports
   
   1. Superintendent’s Report  
   2. Secondary Principal’s Report
   3. Explore Academy Report
   4. Other Reports
      
      1. Curriculum Director’s Report
      2. Elementary Principals’ Report
      3. Director of Special Services' Report
      4. Daycare Report
7. Consent Items
   
   1. Minutes
      
      1. September 16, 2024 Minutes
   2. Financial Reports
      
      1. Account Balances as of September 30, 2024
      2. Bills List October 2024 
   3. School Board Policies
      
      1. Transfer of Funds - 701
      2. Financial Records - 702
      3. Accounting Practices - 703
      4. Cash in School Buildings - 704
      5. First Reading of Fundraising - 730
8. Personnel
   
   1. Hires
   2. Resignations
9. Action Items
   
   1. Contracts & Agreements
   2. Resolution-Continued Participation in the Board Approved Instructional Support Levy (Roll Call)
   3. Resolution-Fixing Date for a Hearing on the Proposed Issuance of Approximately $4,500,000.00 School Infrastructure Sales, Services and Use Tax Revenue Bonds (Roll Call)
   4. Limited English Proficient (LEP) Instruction Beyond 5 years - The district’s administration is authorized to submit a request to the School Budget Review Committee for a modified supplemental amount of $17,756.11 related to the English language learning program for students who have exceeded five years weighting that are included on the Fall 2024 certified enrollment headcount. (Roll Call)
   5. Salvaged Item-diesel lawn mower
   6. Increase activity pay rate to $15/hour on all non school days
   7. Daycare Rates
   8. EBF Lau Plan 2024-25
   1. Additional Jr/Sr High 2024-25 Handbook item
   10. Band trip to Kansas City April 24th to April 27th request
10. Discussion Items
    
    1. Capital Projects
    2. Next Regular Board Meeting is November 18, 2024
    3. Daycare Action Plan
    4. Open Enrollments
    5. Open Positions  
11. Adjourn

Eddyville-Blakesburg-Fremont Community School District

Board of Directors

Public Hearing

Annual Board Meeting

Monday, November 18, 2024 at 6:00 PM

District Office, 222 Walnut Street, Eddyville

All meetings are Zoomed, click on this link for information BOARD MEETING AGENDAS | Policy Services (iowaschoolfinance.com)

 

Annual Board  Meeting

1. Roll Call and Determination of Quorum
2. Public Hearing - SAVE Resolution
3. Public Forum
4. Correspondence
5. Approve Agenda
6. Organizational Items
   
   1. Elect a Board President - Oath of Office
   2. Elect a Vice President - Oath of Office
   3. Appointment of Board Secretary - Oath of Office
   4. Business Items -currently approved in ( )
      
      1. Regular Board Meeting Schedule
         1. Set Date, Time and Location (3rd Monday of month at 6:00 pm at district office unless listed otherwise on the agenda)
      2. Procedural Rules (Parliamentary Procedures at a Glance)
      3. Depository
         1. Bank (First Iowa State Bank)
         2. Maximum Depository Limit ($20,000,000.00)
      4. Official Publication (Ottumwa Courier)
      5. Legal Counsel (Ahlers & Cooney Law Firm)
      6. Committees
         1. Capital Projects / Transportation
         2. Negotiations
         3. Quarterly Building Representative Meetings
         4. Wellness
      7. Board Delegates
         1. Mahaska County Conference Board
         2. Monroe County Conference Board
         3. Wapello County Conference Board
         4. Iowa Association of School Boards
7. Reports
   
   1. Superintendent’s Report   
   2. Curriculum Director’s Report
   3. Secondary Principal’s Report
   4. Other Reports
      
      1. Elementary Principals’ Report
      2. Director of Special Services' Report
      3. Daycare Report
      4. Maintenance Report
      5. Nutrition Report
8. Consent Items
   
   1. Minutes
      
      1. October 7, 2024
      2. October 21, 2024
   2. Financial Reports
      
      1. Account Balances as of October 31, 2024
      2. Bills List November 2024
   3. School Board Policies
      
      1. Care, Maintenance and Disposal of District Records - 705
      2. Budget Planning - 706
      3. Spending Plan - 707
      4. Local-State-Federal-Miscellaneous Revenue - 708
      5. Second Reading of Fundraising - 730
      6. First Reading of Long-Range Planning Needs Assessment - 113
      7. First Reading of Complaint Forms
         1. Anti Bullying complaint form - 529A
         2. Anti Bullying witness disclosure form - 529B
         3. Anti Bullying disposition complaint form - 529C
9. Personnel
   
   1. Hires
   2. Resignations
10. Action Items
    
    1. Contracts & Agreements
    2. SBRC Request: Open Enrollment Out not on prior year’s headcount - the district’s administration is authorized to submit a request to the School Budget Review Committee for a modified supplemental amount of $100,350.00 for open enrolled out students who were not included in the district’s previous year certified enrollment count.(Roll Call)
    3. Bids on Lawn Mower
    4. Resolution Issuance of Approximately $4,500,000.00 School Infrastructure Sales, Services and Use Tax Revenue Bonds (Roll Call)
    5. Open Enrollment Denial - 7th Grader, due to lack of space
    6. FY 2024 Year End Balances
    7. Encite Invoice #1
    8. Daycare
11. Discussion Items
    
    1. Capital Projects
    2. Set date for Special Board meeting to file DD1 vacancy-December 2nd?
    3. Next Regular Board Meeting is December 16, 2024
    4. Open Enrollments
    5. Open Positions 
12. Adjourn

Eddyville-Blakesburg-Fremont Community School District

Board of Directors

Special Board Meeting

Monday, December 2, 2024 at 6:00 PM

District Office, 222 Walnut Street, Eddyville

 

Special Board Meeting

1. Roll Call and Determination of Quorum
2. Presentations
   
   1. Rian Leedom
   2. Daycare Committee slides
3. Approve Agenda
4. Appoint Director District 1 Vacancy Replacement - Oath
5. Board Policy
   
   1. First Reading of Open Enrollment Transfers - Procedures as Receiving District - 514
   2. Second Reading of Long-Range Needs Assessment - 113
   3. Second Reading of Complaint Forms
      
      1. Anti Bullying complaint form - 529A
      2. Anti Bullying witness disclosure form - 529B
      3. Anti Bullying disposition complaint form - 529C
6. Personnel
   
   1.  Hires
7. Action Item
   
   1. Daycare
8. Adjourn

                                                                                                           

Eddyville-Blakesburg-Fremont Community School District

Board of Directors

Regular Board Meeting

Monday, December 16, 2024 at 6:00 PM

District Office, 222 Walnut Street, Eddyville

All meetings are Zoomed, click on this link for information BOARD MEETING AGENDAS | Policy Services (iowaschoolfinance.com)

 

Regular Board Meeting

1. Roll Call and Determination of Quorum
2. Public Forum
3. Presentation from Agri Power FFA
4. Correspondence
5. Approve Agenda
6. Reports
   
   1. Superintendent’s Report  
   2. Elementary Principals’ Report
   3. Director of Special Services' Report
   4. Other Reports
      
      1. Secondary Principal’s Report
      2. Curriculum Director’s Report
      3. Daycare Report
      4. Nutrition Report
7. Consent Items
   
   1. Minutes
      
      1. November 18, 2024 Minutes
   2. Financial Reports
      
      1. Account Balances as of November 30, 2024
      2. Bills List December 2024 
   3. School Board Policies
      
      1. Sale of Bonds - 709
      2. Gifts, Grants & Bequests - 710
      3. Student Activities Fund - 711
      4. Purchasing-Bidding - 712
      5. Second Reading of Open Enrollment Transfers - Procedures as Receiving District - 514
8. Personnel
   
   1. Hires
   2. Resignations
9. Action Items
   
   1. Contracts & Agreements
   2. At-Risk Modified Supplemental Amount - $308,775.00 (Roll Call)
   3. Open Enrollment Management Plan
10. Discussion Items
    
    1. Capital Projects
    2. Next Regular Board Meeting is January 20, 2025
    3. Open Enrollments
    4. Open Positions 
11. Adjourn

Eddyville-Blakesburg-Fremont Community School District

Board of Directors

Special Board Meeting

Friday, December 27, 2024 at 10:00 AM

District Office, 222 Walnut Street, Eddyville

Special Board Meeting

1. Roll Call and Determination of Quorum
2. Approve Agenda
3. Action Item
   
   1. Iowa Safety Grant Purchases

 

Graybar has a “State of Iowa Contract # which allows the school district to purchase directly without obtaining other bids.  The lighting being purchased is set to be installed in areas identified through the Iowa Safety Grant application.

 

Walsh Doors and Security "State of Iowa Contract" which allows the school district to purchase directly without obtaining other bids.  The elementary attendance centers were identified to have door handles that were not compliant.  This purchase addresses all identified door handles.

 

MCG was one of  3 vendors that bid on the cell booster.  The cell booster is to be installed in the offices of each attendance center.  Currently there is not substantial service in the attendance center offices of each building.  The objective is to improve communication with 1st responders. 

 

Alpha Wireless was one of 3 vendors that bid on the handheld radios.  The number of staff members who have communication devices will increase allowing for greater communication.

 

The Iowa Safety Grant specifies that money / resources must be obligated by December 31^st, 2024.  I am concerned that even though we have the bids and letters of acceptance that without Board approval the money / resources could be declared as not obligated.  The situation did not cross my mind until I realized the total from one vendor exceeded the $25,000 Board Policy.  Therefore I recommend the approval of all purchases to be reimbursed through the Iowa Safety Grant.

 

4. Adjourn

                                                                                                           

Eddyville-Blakesburg-Fremont Community School District

Board of Directors

Regular Board Meeting

Monday, January 20, 2025 at 6:00 PM

District Office, 222 Walnut Street, Eddyville

Regular Board Meeting

1. Roll Call and Determination of Quorum
2. Public Forum
3. Correspondence
4. Approve Agenda
5. Presentation - CMc vs Standard Bidding - Mr. Leyden
6. Reports
   
   1. Superintendent’s Report  
   2. Secondary Principal’s Report
   3. Other Reports
      
      1. Curriculum Director’s Report
      2. Elementary Principals’ Report
      3. Director of Special Services' Report
      4. Explore Academy Report
      5. Daycare Report
      6. Nutrition Report
7. Consent Items
   
   1. Minutes
      
      1. December 2, 2024 Minutes
      2. December 16, 2024 Minutes
      3. December 27, 2024 Minutes
   2. Financial Reports
      
      1. Account Balances as of December 31, 2024
      2. Bills List January 2025  
   3. School Board Policies
      
      1. Procurement - 712A
      2. Fraud Reporting Policy - 712B
      3. Protest Procedure - 712D
      4. Payment for Goods and Services - 713
      5. First Reading of revised Anti-Harassment/Bullying Policy - 528
8. Personnel
   
   1. Hires
   2. Resignations
9. Action Items
   
   1. Contracts & Agreements
   2. Installation of School Zone Lights and Speed Analysis  Quote
   3. CMc vs Standard Bidding - document
10. Discussion Items
    
    1. Capital Projects
    2. Draft Calendar for 2025-26
    3. Daycare Advisory Committee
    4. Bulk advertising on radio stations
    5. Next Regular Board Meeting is February 17, 2025
    6. Open Enrollments
    7. Open Positions  
11. Adjourn