729 - User of Video Recording on District Premises and Video and Audio Recording on District Transportation

The Board supports the District’s use of video recording on District premises and District transportation as a means to monitor and maintain a safe environment for students and employees.  Video recording may be done on school premises, including inside and/or outside school buildings; may be operated during school hours and/or during non-school hours; and may be operated on District vehicles used for transportation to and from school and District activities.  Video recordings of student and/or employee activity on District premises and/or while using District transportation may be used as evidence in a student and/or employee disciplinary proceeding.

 

Student Records

A video recording of student activity on District premises and/or while using District transportation may be a student record subject to Board policy and administrative regulations regarding confidential student records.  Only those persons with a legitimate educational purpose may view a video recording of a student on District premises and/or using District transportation.  In most instances, those individuals with a legitimate educational purpose may be the Superintendent, building principal, activities director, facilities director, transportation director, bus driver, and special education staffing team.  A video recording made during a District activity and/or in a classroom during a class may also be accessible to the sponsor of the activity and/or the teacher of the class.  A video recording made during a District-sponsored trip, such as an athletic event, may also be accessible to the sponsor or coach of the activity.  If the content of the video recording becomes the subject of a student disciplinary proceeding, it will be treated like other evidence in the proceeding.

 

Employee Records

A video recording of an employee’s activity on District premises and/or while using District transportation may be an employee record subject to Board policy and administrative regulations regarding confidential employee records.  Only those persons with a legitimate disciplinary and/or investigatory purpose may view a video recording of an employee on District premises and/or using District transportation.  In most instances, those individuals with a legitimate disciplinary and/or investigatory purpose may be the Superintendent and any other person who supervises the employee and/or is involved in investigating and/or evaluating the employee’s performance and/or conduct.

 

Notice

The District will annually provide the following notice to students and parents:

The Eddyville-Blakesburg-Fremont Community School District Board of Directors has authorized the use of video recording on District premises and video recording and audio recording on District transportation.  The video recording and audio recording will be used to monitor and record student behavior to maintain order on District premises and District transportation and to promote and maintain a safe environment.  Students and parents are hereby notified that the content of the video and audio recordings may be used in a student disciplinary investigation and/or proceeding.  The content of the video and audio recordings may be confidential student records and may be retained with other student records.  Video and audio recordings may be retained if necessary for use in a student disciplinary investigation and/or proceeding or other matter as deemed necessary by the administration.  Parents may request to review video and audio recordings of their child only if the video and audio recordings are used in a disciplinary proceeding involving their child.

The District will annually provide the following notice to employees:

The Eddyville-Blakesburg-Fremont Community School District Board of Directors has authorized the use of video recording on District premises and video recording and audio recording on District transportation.  The video recording and audio recording will be used to monitor and record employee behavior to maintain order on District premises and District transportation and to promote and maintain a safe environment.  Employees are hereby notified that the content of the video and audio recordings may be used in an employee disciplinary investigation and/or proceeding.  The content of the video and audio recordings may be confidential employee records and may be retained with other employment records.  Video and audio recordings may be retained if necessary for use in an employee disciplinary investigation and/or proceeding or other matter as deemed necessary by the administration.  Employees may request to view video and audio recordings involving them if the video and audio recordings are used in an employee disciplinary investigation and/or proceeding involving them.

The following notice will be placed on all District premises and/or District buildings equipped with video recording capability:

            This area and/or building is equipped with a video monitoring system.

The following notice will be placed on all District transportation equipped with video and audio recording capabilities:

            This vehicle and/or bus is equipped with a video monitoring system and      audio   recording equipment.

 

Review of Video and Audio Recordings

The District will review video and audio recordings randomly or when necessary as a result of an incident reported by a District employee or student.  Video and audio recordings may be recirculated for erasure after approximately thirty (15) days.

The review of video and audio recordings is limited to the individuals having a legitimate educational purpose and/or a disciplinary and/or investigatory purpose.  A written log will be kept of those individuals reviewing video and audio recordings stating the time, name of individual viewing, and the date the video and/or audio recording was viewed.

 

Video and Audio Monitoring Systems

Video recording may be used as follows: used on some District premises; used at all District buildings, at a select number of locations within each District building; used on all District buses; and/or used on other District vehicles, not including District buses.  Audio recording may be used as follows: used on all District buses and/or used on other District vehicles, not including school buses.

The determination of how video recording and audio recording will be used and the location of the video recording equipment will be made by the Superintendent in consultation with the building principals and transportation director.

 

Student and Employee Conduct

Students and employees are prohibited from tampering with the video recording and/or audio recording equipment at any location.  Students and employees found in violation of this policy will be disciplined in accordance with all applicable District disciplinary policies and rules, and will reimburse the District for the cost of any repairs or replacement necessary as a result of the tampering.

 

 

REVIEWED: 11/18/2019 - APPROVED 12/03/2019